Month: March 2018

Posted on by Wifi Attendance Super Admin

With different developments in technology over the last few years, human resource as a process has experienced significant changes. Artificial Intelligence (AI), a technological area that simplifies the way we do things has also reshaped the HR function.

While the technology cannot completely replace human element, it has successfully altered the way companies hire, manage, and engage with their manpower.

AI machines are gaining the intelligence needed to find the right resource or watch out for the next step and assist HR professionals in making intelligent decisions. Let us take a look at some of the benefits of AI in HR management practices:

1. Screening Candidates

Recruiters have a large candidate profile database and usually tend to screen each one manually. This involves face to face discussions and a lot of other time-consuming processes.

An AI-based software,on the other hand,analyzes the various aspects of a candidate and distinguishes them on the basis of their skills, past experience, and cultural fit for the organization. The software identifies a suitable match for the job profile, thereby saving the recruiter’s time.

2. Interviewing Candidates

Generally, recruiters spend about 30% of their time in fixing and conducting interviews. According to reports, 50% of the candidates do not receive a timely response to their application through the traditional corporate structure.

However, AI-enabled software identifies the right fit and ensures that communication flows smoothly between the candidate and the HR management. It efficiently sends custom-made messages to potential candidates making it easier for the HR personnel to focus on closing job positions.

3. Onboarding Candidates

Deciding the joining date of the candidate post offer acceptance is a tedious task. There is always uncertainty on the same. AI helps to engage and follow up with the potential candidate and ensures that chances of last-minute rejection are low.

4. Reduce Human Partiality

AI is dependent on data instead of the human mind. This reduces the chances of bias based on the intuitions and perceptions of the various individuals working in an organization. The work culture is free from discrimination with a more cohesive, communicative workplace and a faster decision-making process.

5. Establish Better Relationships with Employees

AI can be used to identify the various characteristics of individual employees through engagement surveys and other personality tools. This helps to match the right employee with the right role.

HR queries can also be taken care of with the help of an AI-based Chatbot. Meetings between employees and the HR management can be easily fixed while immediate managers have more information to take the right decision about temperaments, departments, and co-workers.

6. Improve Predictive Data Decision-Making

AI algorithms make analysis and interpretation of data easy, resulting in sets and models that provide insights for decision-making. Based on their reliable and predictive properties, decisions for today and tomorrow can be made keeping in mind data from the past.

For instance, insights derived from large volumes of data can help to predict probable issues even before they arise. This means that you will be ready to take on attrition and retention precautions at the right time.

Predictive analytics help to track employee activity and behaviour which has a direct impact on an organization’s efficiency and productivity.

7. Talent Development

Every employee has different learning styles. This is dependent on their experience, behaviours, interests, qualifications, skill sets, and more.

AI can develop customized learning programs based on the abilities and capacities of various employees. It can also offer personalized training paths which the employer may only be able to provide in a longer period of time.
HR functions are a critical aspect of business growth.

This means untimely acceptance of digital HR can hamper the overall success of a business. Therefore, HR personnel must train themselves and be ready to adapt AI technology and machines in the future. These technologies together with human intellect will help to advance HR solutions.

Posted on by Wifi Attendance Super Admin

In these days for a business to thrive, they should be updated with new technologies. Many businesses fail as they don’t track their employees’ working hours or some use outdated time and attendance monitoring systems that may lack on many areas. This may cause serious losses in the form of employee overpayment, time loss in the administrative and managerial areas.

So companies need to keep an eye on current and upcoming trends in time and attendance monitoring systems and implement those on their business to achieve success.

Below mentioned are some important key trends that are currently redefining the whole concept of employee time and attendance monitoring systems.

1. Automated Time Tracking

Automated time tracking is a new way of system which operates based on cloud, which can offer real-time access to data. This in turn can offer employees a sophisticated and user-friendly way rather than outdated time tracking process. Automated systems offer employee dashboards and versatile punch in ways, together with the options to punch in via employee’s smart phones or tablet devices.

2. WiFi-Enabled Attendance Tracking

WiFi-enabled attendance tracking systems will be able to support record keeping of large number of employees’ time and attendance. This system leverages biometric technology that helps to guarantee accuracy of time punching. This in turn will promote larger potency and accuracy. You can check more details here.

3. Tablet Kiosk App

Some companies make use of tablet kiosk application. Through tablet kiosk application, employees can easily clock in and out using their Apple mobile devices; a perfect resource for folks on the move.

With its increased practicality and sleek computer program,employers are able to track real-time productivity of their employees. Also, it can enhance productivity of employees and also can improve the overall efficiency of the organization.

4. Biometric Kiosk

Biometric Kiosk is an android based touch screen system. It permits staff to verify work schedules, review their time schedules and also can request time off. In some of the version, staff will be simply able to scan present job listings and different options.

Like different biometric devices, now employers don’t have to be compelled to fret about incidents of buddy punching or time theft. Fingerprint readers and different varieties of authentication will facilitate in eliminating misconduct associated with time and attendance.

5. Advanced Scheduling Modules

Scheduling also takes place through cloud based software. Advanced scheduling modules offer businesses larger visibility and flexibility in managing schedules of employees. Schedules are often digitally monitored on a weekly basis by employee group with pre-defined capability necessities per worker shift.

In addition to that, staff can clearly offer their availability to supervisors and will be able to receive email notifications based on changed shift schedules in real time; creating things easier in terms of coming up with plans and stick on to commitments in employee’s personal lives.

6. Mobile Time sheets

It is now completely a forgotten story of signing time sheets or manually entering the attendance. Mobile time sheets software which can be downloaded as an application to your tablet or other mobile devices; allows employees to access their time sheets online. Employers can use this information to process payroll, record-keeping and also the ability to closely track the employee attendance.

As we have now got an idea about new trends in time and attendance systems. Here are some reasons why you should be investing in a new time and attendance monitoring system:

1.Saves money
2.Reduction in errors
3.Improved accuracy
4.Saves time
5.Enforcing company policies and legal compliance
6.Easy management of working hours
7.Easy schedule and shift management
8.Quick and accurate reports

Final thoughts

The above mentioned are some of the awesome features that are making time and attendance monitoring system industry simple and integrated. As the process of time and attendance system is not easy, needs and requirements have to be well defined to be included on the software and also changes have to be integrated into the system for effective tracking of your employees’ time and attendance.

Make sure that you have software that can perfectly fulfil your organizational needs. If you are looking for a suitable time and attendance system, we can help you with that. Please share your thoughts with us.

Posted on by Wifi Attendance Super Admin

Tracking attendance is very crucial for businesses. Timely attendance data helps the HR department to process payrolls efficiently and on-time.

If you work with a large enterprise, then there is very little room for error and might cost the company its time and money. As an HR, you also have other important things to take care of including conducting interviews, counselling and monitoring employees along with maintaining attendance systems.

So it is advisable to keep looking for newer techniques to ease the attendance tracking process by using software, apps, and biometric systems and making the process entirely or partially automatic.

Tracking employee attendance has never been an easy job. If you are wondering how you can reduce your work in the employee attendance department and making it more efficient, here are six practices that will help you do so:

1. Install a cloud-based tracking solution

A manual attendance tracking system is prone to errors. Even a little mistake will make the attendance system sluggish and inaccurate.

Paper timesheets and spreadsheets were primitive practices in tracking attendance. Just imagine handling 2,000 employees for an enterprise. To keep track of every month’s data, you will have to go through hundreds of sheets to consolidate the data.

As an HR manager, you always have to think ahead of time. Using an excel sheet to reduce work won’t help much. Instead, it slows down the process of calculating attendance and payroll.

The solution is simple. Install a centralized cloud-based attendance system that can be connected quickly from anywhere and at any time.

Connect the attendance system with the biometric devices installed at the office premises. Attendance gets recorded directly along with the time and the thumb imprint.

The cloud-based attendance systems can be accessed easily through mobile applications. It helps the HR team to access, edit and make any changes to the data quickly with ease.

2. Invest in an HRMS Solution

HR managers have a lot of other tasks to handle, and it can sometimes happen that you miss completing some tasks. The critical part of maintaining attendance system is keeping it up-to-date in real time, getting it approved by top-level management, and ensuring that your calculated payroll is accurate.

A HRMS Solutions offers all the essential features in one place. So you can track employee attendance, payroll, and manage leaves at the same place.

It also offers workflows to automate few repetitive and time-consuming tasks. The chances of missing out on important data are very minimal. So by the end of each month, you simply have to go through the list and take few manual actions.

With the HRMS Solution, you can also create multiple logins with various dashboards for senior management. It will enable them to have a quick look at the real-time data from anywhere and approve all the requests quickly.

3. Use a mobile application

Selecting a mobile app can be difficult, given that there are so many choices available in the market. Many such systems give you a free trial.

They are free for a month usually or a couple of weeks and you can use all its features. Some of the cloud-based software provides both desktop versions and mobile apps for their users. Try at least 4 to 5 applications before finalizing.

The best attendance-tracking application is the one that requires minimal or no training and has simple steps for getting monthly attendance approved by seniors. Mobile apps give you the privilege of accessing the data from anywhere with ease.

4. Self-service software

When it comes to managing a big company, you don’t always have time to look after every employee’s attendance. A self-service software notifies the employee his remaining work hours, monthly leaves, contact information, HR policies, check-in timings, etc. becomes vital. It should be easy to navigate so that you don’t need to ask the IT department to help you with it.

The software should also let you to easily transfer the attendance list to your excel sheet, where you keep the monthly attendance records. In the end, your aim should be making the whole process very easy and hassle-free.

5. Keep security as your top concern

When you manage the attendance system manually, you have the responsibility to securing every employee’s data, social security number, and bank account details.

When you use a cloud-based attendance tracking system, you give the responsibility of securing the data to a third party. Don’t look for affordable options when it comes to such systems because there are many fake ones on the market.

Take a review of the people who have used the product already, ask in forums, and read online reviews and only then finalize on software.

Look for a vendor who provides a service-level guarantee. The software should be well-equipped with a secure firewall, antivirus protocol, disaster recovery, SSAE compliance, and recovery of lost data. A cloud system is the easiest way to secure all data but only if you invest in a good one.

6. Comply government regulations

No matter which country you work in, there are strict rules that you must abide. For example, the United States of America has the Fair Labor Standards Act. If the software you use doesn’t comply the act, you can’t use it, or else you will get into serious trouble.

Some common issues that can cause non-compliance are no section for overtime work hours, the software should be able to move attendance data automatically to a worksheet, and worksheets that are difficult to audit.
Email the attendance system provider and ask for all the features included in the system.

If you sense any noncompliant functionality in your system, move on to another one. Avoid any costly mishaps and talk to your employer if you aren’t sure about anything.

Maintain a centralized attendance system which is easy to use and offers all essential features. Hosting and security should be your major concerns. Be extra careful and pay attention to details and you will never go wrong. Move along with advanced technology and find innovative ways to reduce work and make it more efficient.

Posted on by Wifi Attendance Super Admin

Attendance management software offers you lots of advantages over manual attendance management. If you are one of those who went through hell while manually managing the attendance in an organization, you won’t even think of going back to the time and will embrace the software whole heartedly.

But, do you really think any attendance management software can solve the problems you commonly face during manual attendance management? The answer is “NO.” In fact, it’s just going to bring more trouble to you.

Why You Have to Choose the Right Attendance Management Software?

  • When you say an “attendance management software,” that’s exactly what it should do–to accurately manage the attendance of employees/students in your organization.But, most attendance management software fail to do so. Sometimes the attendance isn’t properly recorded or leaves not rightly marked, which can leave you in a mess when it comes to calculating payroll.
  • Employees these days expect the organization to be transparent with them and that is the best way to build a loyal and trustworthy workforce. For that, you must have an attendance management software that provides the employees access to their attendance data.
  • Also, if they are informed about the number of absentees in their team for the day, the employees can coordinate among themselves and share the work. This will prove useful to the HR managers, who otherwise will have a hard time compensating the work for those on leave.
  • In an organization, you have different kinds of employees. There are people who always seem focused and work hard for the company and there’s another category who are into all kinds of malpractices within the organization. Recognizing them isn’t an easy job.
  • Records of an attendance management software is the best solution for that. But, if the software you have doesn’t help you, it’s obvious that you have made the wrong choice.
  • Your employees work hard for your organization and therefore, it is your responsibility to pay them fairly. Mistakes in employee attendance records can affect the payroll, leaving the employees unhappy.If your employees are not satisfied, this can affect their performance and as a result, your company’s profit and success will be at stake.

Now that you have many reasons to wisely choose your attendance management software, how do you really make the right choice?

Here’s a list of things you must keep in mind while choosing an attendance management software:

  • See if the software suits the working of your organization. Some companies have multiple shifts. If your organization falls into the category, you must go for a software that handles attendance from all the shift hours. Also, it must comply with the company rules and regulations.
  • Invest wisely. Remember, cost isn’t everything. An expensive attendance management software may not work the way you expect it to. Anything cheap won’t work either. Instead, look into aspects such as quality, accuracy and efficiency that you really need for effective results so that you won’t be wasting your time and money.
  • Yes, complex things do look cool. But a complex attendance management software will only add to the hardships you already have. So, go for comprehensive and convenient attendance management software that your HR department and other employees can easily handle.
  • Look for software that is customizable. This makes it easy for the HR department to deal with errors, if any, and make changes when required.
  • Nowadays, people use all kind of gadgets and therefore, software must be compatible with at least the most popular devices. Check if the software comes with a desktop and mobile version before you make a choice. This will prove helpful to the employees who work outside the office.
  • Go for attendance management software that provides real-time data. This makes it convenient for the employees to check the updates regularly and inform the HR department if any change is needed. Also, the HR department won’t have to wait till the last minute to ensure that the data is accurate, thereby making payroll calculation an easy task.

Final Thoughts

Consider the above mentioned points and you have the right attendance management software for your organization. Your employees will be at peace, your profits will improve and you will be one step closer to success that you have always been craving for.

Posted on by Wifi Attendance Super Admin

Employee attendance data is used in payroll processing and therefore, it is important to maintain accuracy throughout the records.

Even though the attendance records amount to the wages, employees are often reluctant to take up the task of keeping track of employee attendance.

If you ask the reason, it is because manual attendance tracking is a herculean task and the employees are more likely to make mistakes.

wifi attendance

Also, who would be interested in filling up time sheets every other day and in inspecting them before sending the sheets off to the payroll department?

For accuracy to be maintained and for the huge burden of filling up timesheets and the like to be taken off the employees’ shoulders, organizations have to get rid of manual attendance tracking process. Instead, embrace a technology-based employee attendance tracking system.

That will be the first step towards implementing best practices to track employee attendance.

Here are top 6 practices that will help you to efficiently track your employee attendance:

Automate attendance tracking

Maintaining accuracy and delivering attendance records on time to calculate payroll are the toughest tasks amongst manual attendance tracking.

If the approval process of an organization requires the records to undergo different rounds of examination, it’s going to further delay the payroll processing.

An automated attendance tracking system, on the other hand, quickly records the details of attendance of an employee that can be instantly accessed by the concerned authorities for approval.

Also, it quickens up the payroll processing by delivering accurate employee attendance data on time.

Choose a system that allows integration with other applications

Attendance records have a huge role to play when it comes to calculating payrolls and in other processes.

It’s always easy to work on payroll calculation when you can integrate your employee attendance tracking software to the software used for payroll management and the like.

Integration is one of the factors that help to decide the efficiency of the software. It also helps to fasten up the tasks.

Cloud-based solution

Cloud-based solutions add to the efficiency of the traditional way of running business applications. Even if an organization doesn’t track employee attendance manually, managing an internal hardware for the process can cost a fortune.

You don’t have to worry about maintenance when you use a cloud-based employee attendance tracking system. The version of the solution you use will always be the latest. Also, you’ll be able to access the attendance data from anywhere.

attendance app

Look for an attendance tracking system that’s easy to use

When you spend a fortune to buy an attendance tracking system for your organization, it doesn’t make sense if you have no idea about how it works.

Therefore, always go for an attendance tracking system that’s easy to comprehend and if possible, ask for a demonstration. Providing training to the employees is a great way to avoid confusion amongst them, especially those who are not really into technology.

Provide employees with a self-service solution

When employees are able to access their time and attendance details, they’ll have an insight into their performance so far. This can motivate them to work harder.

Also, this will be a great way for them to transition from traditional attendance tracking process to a technology-based one without worries.

The self-service solution also allows the managers to analyse and approve the attendance details.  In short, implementing a self-service solution provides the employees the liberty to look into their productivity and work hard in the future.

Automatically compliant to labor laws

While looking for ways to succeed, it’s also important for businesses to look into the best interests of their employees. That’s why anything a company implements has to comply with the labour laws, which also includes the employee attendance tracking system.

Non-compliance with labour regulations can lead to hefty fines that the employers will have to pay. The best way to avoid that is to choose an efficient attendance tracking software.

Let’s Wrap It Up

Choosing an attendance tracking system that is easy to configure and can be integrated to other applications can help you to solve almost all problems regarding attendance tracking.

An efficient employee attendance tracking system plays a vital role in improving productivity and thereby, increasing the chances for businesses to succeed.

Posted on by Wifi Attendance Super Admin

It’s not always discussed, but we know that the ultimate goal of IoT is to have happy users. The IoT systems are something more than the traditional go-to solution to our problems, as they can just sniff-out the solution for you.

In recent years, there has been rise for the Rapid Frequency Identification (RFID) systems, which are already active in many sectors such as healthcare, transportation, agriculture and more.

As such, the IOT technology now facilitates automatic wireless identification using electronic tags with suitable readers. In other words, IoT uses the RFID technology to access control of a system.

wifi attendance

The purpose of using IoT based attendance system over the traditional devices is to monitor the actual in and out time of a person from any location at a given time. The system is managed using a micro controller, like a sensor, which will interact with an internet based device. (commonly the mobile devices)

This type of an automated and smart attendance system can get you ahead by organizing your internal system and saves a lot of money spent on the biometric devices and those tedious manual works. Here are 5 benefits of IOT based Smart Attendance System.

1. Decreased redundancy errors

Since the IoT system senses your presence based on an activity, the chance for human errors and redundant data is reduced. The time and attendance system based on the IoT technology has shown that 99% of data is accurate with minimal human intervention.

2. Real-time Smart Tracking

Mobiles and personal computers have been a great help to the IoT based smart attendance system. The devices can keep a good track of the location of the person checking back on the quality and viability of things around. Also, it can improve safety and quality of life.

attendance app

3. Manage huge data

More the data, difficult it is to manage and sort. With IoT based systems, the data will be well organized and easier to sort making it easier for decision making. Knowing who came in late and who worked overtime, you will have everything organized and will not have anything running out of time.

4. Increased security and confidentiality

The IoT based biometric devices give you full authentication and control with full-time security features. The data is completely digitalized and needs authentications done before anyone trying to access the records. Also, a multi-level security ensures a better hack-proof solution.

5. Reports

Well, the thing of calculations and generating reports is certainly a frustrating job for many users. With IoT based attendance system, calculating your attendance based revenues and generating reports will be much easier and fun. The amount of time it saves will have a tremendous effect on your employee satisfaction role.

Future Possibilities

Although many speak about the disadvantages of using an IoT based attendance system, the advantages it offers by saving your time and energy cannot be ignored. The concept of IoT revolves around connecting devices and physical objects to the internet so they can communicate with other similar objects without human intervention.

The smartphone cannot be called smart if it isn’t connected to the internet. Similarly, your organization cannot be termed smart if it doesn’t move the technology advancements.

New IoT technology, when used effectively, can improve employee and student engagements for a safer learning experience. Manually collecting, calculation, managing and processing data can be automated reducing a lot of human errors and cost.

Posted on by Wifi Attendance Super Admin

 

Earlier, taking attendance was a huge task for everyone in an institution. But now with the introduction of online attendance software, it has become easier and manageable. Such software can be useful for tracking attendance, restricting unwanted employee movements and preventing unofficial entrants.

These software can help monitor time and attendance of office employees as well as school students. It helps keep track of human resources of your company in a convenient and economic way. By introducing an online attendance software into an institutions, you get to enjoy some pros as well as cons. Lets see what they are.

Pros of online attendance software:

 

Collect and store data automatically

With the help of software, data can be automatically collected and stored. Those data can later be used for calculating attendance of the employees or students. Thus attendance can be managed well.

Serve as a helping hand to administrative tasks

The software helps to cut off administrative tasks. Management of attendance is a tedious task for administration. But it becomes easier and faster by the usage of online attendance software.

Helps to eliminate errors caused by humans

Humans are prone to make errors. Some of the errors may be serious to handle. Using software, human errors can be eliminated completely.

Possible to update and maintain attendance records

It is a difficult task to update and maintain attendance manually. One can easily update and maintain attendance records with the help of software. And those records will be accurate and free from errors.

Saves money by improving employee performance and productivity

Attendance software can restrict unnecessary movements of employees. Laziness of employees can be reduced and thus helps to increase productivity. Hence software can increase profit for your organization. Productivity and employee performance is increased by the implementation of attendance software in institutions. There will be less possibility for absenteeism as well after this software is installed.

Shows accurate timings

Timing shown in software will be accurate. When attendance is taken manually, there will be inconsistency in timings. It can play a vital role in an employee’s productivity especially at the time of payroll calculation.

Simple to operate

There is no complication in operating software. No need for extra effort and learning required to handle this software. One can know the details regarding their attendance whenever they need.

Cons of online attendance software

 

Not effective in monitoring buddy punching

This software is not effective in monitoring buddy punching. There is a greater chance for doing malpractice here. But if there is biometric technology attached to it, it can be properly monitored.

Increased equipment expense

Organization has to spend more money on device, badges and passes. But in manual way of taking attendance, there is not much expense involved. All they require is a register and a pen to mark the attendance.

Difficult to maintain and repair

As it is a software, there is a need for proper maintenance. It is difficult to maintain and repair a software. Though it might be rare, once it is damaged, there would be expense for the sake of repairing.

System is ineffective if there is no power supply

Software becomes useless if there is no power supply. The whole system works on power. But this is not the case with the manual way of taking attendance.

Just like a coin is having two sides, each and everything in the world has negative as well as positive sides. Depending upon the requirements, each company will have different software. Only thing that can be done is to keep in mind these drawbacks and manage it well for efficient management of attendance.

Posted on by Wifi Attendance Super Admin

In the present scenario for a business to thrive, they need to adopt new trends and technologies.

As the trends keep on changing, entrepreneurs should be up to date with new technologies and must implement new software needed for their businesses to run smoothly.

Lots of start up businesses fail in the market as they are not up to date with technologies and think that the adoption to new technologies are waste of time and money.

Even well established companies keep an eye on current trends and get knowledge about what is needed for their businesses.

Employees are the backbone of an organization and its success depend upon the performance of the employees.

Attendance monitoring is an important factor. Some employees may take advantage of manual attendance registering by coming late and signing on the register book or some may leave early also.

These situation leads to serious loss for companies if more number of employees are doing this kind of malpractice. To avoid this situation and to increase company’s productivity, it’s very important to implement an attendance monitoring software.

Attendance monitoring software

By implementing attendance monitoring software, you can easily track down the following things:

1.  your employee’s attendance
2. login and logout times
3. Break time
4. Total working hours
5. Overtime
6. Shift hours

How Attendance Monitoring Software can tackle business challenges?

As we have said before, most of the challenges businesses have to face are as follows:

1. Errors in tracking attendance
2. Wastage of money
3. Time waste
4. Employee productivity loss
5. Lesser security
6. Payroll errors

Let’s now see how these challenges can be faced with attendance monitoring software:

1.Reduction in errors: Error rate of attendance monitoring software is less than 1% which is very less when compared to manual errors. It minimizes the chance of manual manipulation.

2.Time saved-money saved! Not sure how many hours your employees have worked for a week? Having doubts whether they are working for assigned time?

Want to avoid all these tensions and also the headache of calculating the working hours of your employees manually?

Attendance monitoring software can save your time and effort. It tracks your employees’ working hours accurately and you can be tension free.

By doing so, you are not only saving your time but also your money. You can concentrate on other tasks peacefully rather than wasting time on calculating working hours manually.

3.Increased productivity of employees: As said before, if employees are given chance of manually entering their attendance, chances are high that they will manipulate it leading to huge loss for the company.

If attendance monitoring software is there, definitely it will increase the productivity of the employees. As everything becomes automated, it will also eliminate the chances of cheating.

4.Reducing the errors in payroll: As the software can track the employee working hours accurately, it is also able to manage paid off time, vacation time, get approvals for time sheet and integrate those details with payroll services.

These features reduce the headache of HR to process the payroll manually.

Attendance monitoring software is the key to all your business challenges

A reliable attendance monitoring software is very essential for your business. However, the software comes with a price which is required for setting up and giving training to your employees regarding the working of the software.

But in the long run, the investment is worth enough as you cannot afford to take a risk in your business which may lead to huge loss.

Implementation of monitoring software will ensure a flexible working atmosphere and also overall better performance.

Do you use any attendance monitoring software for your business? Share us your thoughts on how it helps you in your business.

Posted on by Wifi Attendance Super Admin

Time tracking and attendance systems play an important role in the operations of businesses. A business that needs its employees to operate must be able to track the productivity and work that is being performed.

The biggest asset for most businesses is its workforce and it is essential to manage that efficiently.
Companies must realize that a time and attendance system is beneficial. Listed below are 7 reasons you should track time and attendance:

1. Reduces time spent on payroll

 

The first and foremost reason you need to upgrade to a time and attendance system is because it saves time.Your HR and employees otherwise spend time in calculating the number of hours they have worked.

Some organizations can even cut down their payroll management time by 70%. When employees don’t need to record, track, and process the time they’ve spent working every day, week and month, they have more time to concentrate on their respective tasks.

2. Avoid time theft and buddy punching

 

Some employees enjoy a lunch that is for longer than the allotted time. This fraud can be expensive since you are paying for hours that are wasted. Additionally, employees could be clocking in for a coworker who is late,also known as ‘buddy punching’.

An automated time and attendance system can prevent these situations because the unique fingerprint of each employee is matched.

3. Access to Employee Information

 

Employees commonly have questions with respect to the time off they have for the year or the number of sick days they have banked. The HR struggles to share this information and discrepancies generally arise.

A time and attendance software provide employees with easy access to this information. The time they spend on particular projects can also be judged giving them an understanding of how they can get rid of their inefficiencies.

4. Improve departmental performance

 

Managers prepare work schedules to ensure that there is effective staff for the execution of department tasks. Workload must be directly proportional to the manpower allotted. There are three aspects that the schedule must focus on to achieve this:
• Optimum coverage
• Lowered labour costs
• Improved employee satisfaction
If any of these three is not appropriately achieved, the department can go off balance. In the presence of a time and attendance tracking system, managers have instant updates and can appropriately fill in gaps and empty shifts.

5. Reduce resource and time spent on paperwork

 

Flipping through several papers and maintaining them can take a lot of your time. You also need to constantly get resources such as paper, pen, printer ink, files, stapler, etc.

With a time and attendance tracking system, you can avoid such challenges.

6. Ensures policy adherence and discipline

 

Attendance patterns give managers an insight into the working habits of employees. They understand which employee fall behind and which ones have a stellar performance. Managers can then identify the best performers and recognize them with rewards.

This can lead to motivation and increased efficiency. In fact, it can also boost the morale of other employees to start focusing on their timings and hours.

7. The system can upgrade with your business

 

A paper-based system will not last for long. When your business is small with limited number of people, you can record and track the time manually. However, when you expand, your system needs to upgrade with you. You will have more information to monitor, process, and track.

Instead of spending time identifying a system at that time when you grow big, do it now when your timekeeping needs are manageable. You’ll also get used to the system before it’s time for you to actually make use of it.

Time and attendance systems help to improve overall financial conditions. This means there’s more money available for acquiring customers and improving relations with the existing ones.

In fact, for a lot of small businesses, a time tracking and attendance system can make the difference between being successful or failing.