Category: Attendance Tracker Software

Posted on by Wifi Attendance Super Admin

Many small start-ups begin with minimal to no attendance tracking. It is understood when your employees are just four founders who are putting their heart and soul into the business.

However, as the company grows, tracking of attendance becomes necessary. Many companies realize this too late after paying for wasted man-hours. Lack of attendance tracking can lead to losses where employees are taking you for a ride.

Some companies do have an attendance tracking system in place but it is simply inefficient. To help you avoid losses we have put together the 10 most common attendance tracking mistakes we come across. Each point also includes a solution for you to avoid them.

Missing an Attendance Policy?

The power of written word cannot be understated. Having an attendance policy in place makes employees take attendance seriously and avoids casual attitude. Have a written attendance policy detailing:

  • Official working hours
  • Expected productive hours
  • Annual leaves
  • Process of leave approval
  • Provision for half
  • Definition of tardiness or abseentism
  • Consequence of breach of attendance policy

This policy should be available and signed off by every new employee. If it’s the first time you are introducing the attendance policy, then it should be shared with every employee in organisation.

Allowing for Proxy

No company wants to deal with proxy attendance but some systems can be manipulated by employees. An example could be a physical paper register or system log-in. In both the cases attendance can be marked by a colleague or friend of an employee.

A good attendance tracking system should verify the identity of the person. Biometric systems and wifi attendance system are examples of attendance systems which will not allow for proxy. 

Not tracking the log out time

Another mistake is not noting the log-out time of employees. This means the system only captures the log-in time and counts the employee present for the whole day. This is dangerous because you will have no way to know if the employee marked the attendance and left in an hour.

This does not let you count the total hours worked and hence there is a possibility of manipulation. To avoid this always have a system that counts the total working hours with log-out time in the office. 

Not Implementing Attendance policy

So you have an attendance policy clearly communicated to everyone in the company but are you monitoring its implementation? Expecting everyone to follow the rules with no supervision would be foolish. The HR must ensure that the policy is being followed by monitoring attendance.

Of course, it will be impossible for HR to monitor each and every employee. For this reason there must be software system that automatically raises a red flag every time attendance for an employee falls below standard.

Another important part of implementation of policy is support of managers. Every manager must be told that it is his/her responsibility to report low attendance, absenteeism, tardiness etc.

Confusing Leave Policy

Unclear rules or contradicting clauses can lead to confusion among employees. An example could be mention of 10 public holidays in the policy but only showing 8 in the leave management system. Make sure there are no discrepancies in the written word.

Sometimes confusion is caused simply by rumours and grapevine.  As your company grows bigger you will find that this is a common problem.

This is why it is important for HR to have a formal channel of communication regarding attendance. This could be done via personalised mails detailing monthly leave report in addition to bulk mails to address any confusion.

Leave Application System

Leave application system informs employees of available leaves and maintain record of leaves availed. It also requires an approval by reporting manager and HR.

Today automated leave management systems (LMS) have made it easier for everyone to manage leaves. Many vendors even provide mobile app to make it convenient.

Make sure your LMS is integrated with payroll for easier processing.

Not counting Absenteeism or Tardiness

Absenteeism and tardiness are other ways work hours are made unproductive. This is a phenomenon where employees are absent without informing, coming in late, leaving early, taking undue long breaks or simply being unproductive by surfing shopping sites for hours.

These habits are equally bad if not worse to taking a full day leave. They increase your expense and spoil the atmosphere of the company. Absenteeism affects the culture slowly killing off motivation of other employees too.

Sometimes the reason for absenteeism is in the office. If there are only a handful of employees showing absenteeism then it’s definitely their lack of motivation. However, if this is a widespread norm in your company then your company culture needs a major correction.

Unfair Implementation

Implication of attendance rules must be equal for all employees. Having different rules for different departments or management levels can create resentment in employee’s mind. For example, working hours should be applicable to all levels of management.

It is unfair to expect an employee to come to office at 9 am when his manager turns up at 11 am every day.

Not Analyzing Attendance Data

There is a lot of data collected on attendance from attendance systems, leave management systems and employee monitoring. One of the mistakes companies make is to this data go waste.

There is so much that can be done to improve the attendance and office culture with this data. Leave patterns can tell you when employees are likely to take leave and plan accordingly. You can also calculate productivity hours of employees and link to their performance.

Most importantly you can know where you are in attendance and how you can improve by analyzing this data and experimenting with solution.

For example, if it is noticed that most employees take a leave on working Saturday you could experiment with declaring it a holiday anyways and checking for change in productivity from Monday to Friday.

Not integrating systems

Sometimes more than one system is required for employee monitoring to work smoothly. For example, it would be a good idea to install CCTV camera at punch-in points to catch proxy attendance. This is not required in case of live location tracking like in wifi attendance.

Your attendance tracking system also needs to work with other systems such as payroll, leave management and internal communication channels (chats, instant messaging etc.)

Posted on by Wifi Attendance Super Admin

Employee Absenteeism costs companies billions of dollars globally. It can be defined as intentional and habitual leave from work that is unscheduled. Calling in sick, arriving late daily and taking undue long breaks is also counted as absenteeism. It leads to loss of productivity and disruption in work flow.

In some companies absenteeism is a chronic problem leading to low morale and affecting the bottom line negatively.

Many times the cause of an unscheduled leave is genuine like medical emergency, personal work or ill family member, but employees who are absent regularly are simply avoiding work.

There may be authentic reason behind not wanting to attend office too. Reasons could vary from office bullying to having an indifferent boss. It is the company’s job to find out the reason and address it before widespread absenteeism becomes a disease in the office.

All companies face absenteeism in some form and at some stage. Here are ways to deal with it and keep your workforce productive and motivated.

Ways to Deal with Employee Absenteeism

 

Study the Problem

It is important to first study the problem of absenteeism in your company. Collect data on leaves and people on unscheduled absence. Does absenteeism peak during a particular month or is it more prevalent in any one department? These questions will help you to get to the root cause of the problem.

Having attendance and leave management system like Wi-Fi attendance will help you in getting data easily.

Have a Written Policy

Many companies do not have a written policy on work absence. This leads to confusion and wastage of office hours by some employees. Make sure you have a written policy stating the office hours, acceptable delays, half day provisions if any and possible consequences of breach of policy.

Make it a part of induction program for new joinees and especially educate managers on handling absenteeism.

Train Managers

Managers must identify absenteeism in early stages and resolve or report it to HR. Any employee taking more than two unplanned leaves a month or arriving more than an hour late everyday is a red-flag; although the limits will depend on your company’s policy.

There must be a clear course of intervention for such employees and the managers should be instructed to take these cases seriously.

Wi-Fi Attendance System

Common attendance system can be exploited by employees who want to avoid work. The problem with RIFD and biometric attendance system is that they can be fooled with proxy attendance and cannot register actual time worked by an employee.

Wi-Fi attendance on the other hand tracks real time location of the employee using office router. Employees can mark attendance only when they are connected to office wifi.

This allows HR to note unreported absence or inadequate working hours by any employee. A technologically advanced wifi attendance system is hence an efficient way to tackle employee absenteeism.

Employee Support

A good Employee Assistance Program or EAP does a lot to keep absenteeism low. EAP are support programs that help out employees in personal front. This could be though financial support, healthcare services, flexible works schedules, counseling etc.

EAP aims at supporting employee in testing times so that he/she can get back to full productivity at their earliest.

It also makes the employee feel cared for which makes it less likely that they will miss office or cause a loss to the company.

Final Thoughts

Employee absenteeism leads to low productivity and huge costs for companies. Dealing with it requires a formal process and good technology.

By tracking attendance through Wi-Fi Attendance App you can keep a close eye on unscheduled absence and take corrective action.

Posted on by Wifi Attendance Super Admin

Tracking attendance is very crucial for businesses. Timely attendance data helps the HR department to process payrolls efficiently and on-time.

If you work with a large enterprise, then there is very little room for error and might cost the company its time and money. As an HR, you also have other important things to take care of including conducting interviews, counselling and monitoring employees along with maintaining attendance systems.

So it is advisable to keep looking for newer techniques to ease the attendance tracking process by using software, apps, and biometric systems and making the process entirely or partially automatic.

Tracking employee attendance has never been an easy job. If you are wondering how you can reduce your work in the employee attendance department and making it more efficient, here are six practices that will help you do so:

1. Install a cloud-based tracking solution

A manual attendance tracking system is prone to errors. Even a little mistake will make the attendance system sluggish and inaccurate.

Paper timesheets and spreadsheets were primitive practices in tracking attendance. Just imagine handling 2,000 employees for an enterprise. To keep track of every month’s data, you will have to go through hundreds of sheets to consolidate the data.

As an HR manager, you always have to think ahead of time. Using an excel sheet to reduce work won’t help much. Instead, it slows down the process of calculating attendance and payroll.

The solution is simple. Install a centralized cloud-based attendance system that can be connected quickly from anywhere and at any time.

Connect the attendance system with the biometric devices installed at the office premises. Attendance gets recorded directly along with the time and the thumb imprint.

The cloud-based attendance systems can be accessed easily through mobile applications. It helps the HR team to access, edit and make any changes to the data quickly with ease.

2. Invest in an HRMS Solution

HR managers have a lot of other tasks to handle, and it can sometimes happen that you miss completing some tasks. The critical part of maintaining attendance system is keeping it up-to-date in real time, getting it approved by top-level management, and ensuring that your calculated payroll is accurate.

A HRMS Solutions offers all the essential features in one place. So you can track employee attendance, payroll, and manage leaves at the same place.

It also offers workflows to automate few repetitive and time-consuming tasks. The chances of missing out on important data are very minimal. So by the end of each month, you simply have to go through the list and take few manual actions.

With the HRMS Solution, you can also create multiple logins with various dashboards for senior management. It will enable them to have a quick look at the real-time data from anywhere and approve all the requests quickly.

3. Use a mobile application

Selecting a mobile app can be difficult, given that there are so many choices available in the market. Many such systems give you a free trial.

They are free for a month usually or a couple of weeks and you can use all its features. Some of the cloud-based software provides both desktop versions and mobile apps for their users. Try at least 4 to 5 applications before finalizing.

The best attendance-tracking application is the one that requires minimal or no training and has simple steps for getting monthly attendance approved by seniors. Mobile apps give you the privilege of accessing the data from anywhere with ease.

4. Self-service software

When it comes to managing a big company, you don’t always have time to look after every employee’s attendance. A self-service software notifies the employee his remaining work hours, monthly leaves, contact information, HR policies, check-in timings, etc. becomes vital. It should be easy to navigate so that you don’t need to ask the IT department to help you with it.

The software should also let you to easily transfer the attendance list to your excel sheet, where you keep the monthly attendance records. In the end, your aim should be making the whole process very easy and hassle-free.

5. Keep security as your top concern

When you manage the attendance system manually, you have the responsibility to securing every employee’s data, social security number, and bank account details.

When you use a cloud-based attendance tracking system, you give the responsibility of securing the data to a third party. Don’t look for affordable options when it comes to such systems because there are many fake ones on the market.

Take a review of the people who have used the product already, ask in forums, and read online reviews and only then finalize on software.

Look for a vendor who provides a service-level guarantee. The software should be well-equipped with a secure firewall, antivirus protocol, disaster recovery, SSAE compliance, and recovery of lost data. A cloud system is the easiest way to secure all data but only if you invest in a good one.

6. Comply government regulations

No matter which country you work in, there are strict rules that you must abide. For example, the United States of America has the Fair Labor Standards Act. If the software you use doesn’t comply the act, you can’t use it, or else you will get into serious trouble.

Some common issues that can cause non-compliance are no section for overtime work hours, the software should be able to move attendance data automatically to a worksheet, and worksheets that are difficult to audit.
Email the attendance system provider and ask for all the features included in the system.

If you sense any noncompliant functionality in your system, move on to another one. Avoid any costly mishaps and talk to your employer if you aren’t sure about anything.

Maintain a centralized attendance system which is easy to use and offers all essential features. Hosting and security should be your major concerns. Be extra careful and pay attention to details and you will never go wrong. Move along with advanced technology and find innovative ways to reduce work and make it more efficient.

Posted on by Wifi Attendance Super Admin

Attendance management software offers you lots of advantages over manual attendance management. If you are one of those who went through hell while manually managing the attendance in an organization, you won’t even think of going back to the time and will embrace the software whole heartedly.

But, do you really think any attendance management software can solve the problems you commonly face during manual attendance management? The answer is “NO.” In fact, it’s just going to bring more trouble to you.

Why You Have to Choose the Right Attendance Management Software?

  • When you say an “attendance management software,” that’s exactly what it should do–to accurately manage the attendance of employees/students in your organization.But, most attendance management software fail to do so. Sometimes the attendance isn’t properly recorded or leaves not rightly marked, which can leave you in a mess when it comes to calculating payroll.
  • Employees these days expect the organization to be transparent with them and that is the best way to build a loyal and trustworthy workforce. For that, you must have an attendance management software that provides the employees access to their attendance data.
  • Also, if they are informed about the number of absentees in their team for the day, the employees can coordinate among themselves and share the work. This will prove useful to the HR managers, who otherwise will have a hard time compensating the work for those on leave.
  • In an organization, you have different kinds of employees. There are people who always seem focused and work hard for the company and there’s another category who are into all kinds of malpractices within the organization. Recognizing them isn’t an easy job.
  • Records of an attendance management software is the best solution for that. But, if the software you have doesn’t help you, it’s obvious that you have made the wrong choice.
  • Your employees work hard for your organization and therefore, it is your responsibility to pay them fairly. Mistakes in employee attendance records can affect the payroll, leaving the employees unhappy.If your employees are not satisfied, this can affect their performance and as a result, your company’s profit and success will be at stake.

Now that you have many reasons to wisely choose your attendance management software, how do you really make the right choice?

Here’s a list of things you must keep in mind while choosing an attendance management software:

  • See if the software suits the working of your organization. Some companies have multiple shifts. If your organization falls into the category, you must go for a software that handles attendance from all the shift hours. Also, it must comply with the company rules and regulations.
  • Invest wisely. Remember, cost isn’t everything. An expensive attendance management software may not work the way you expect it to. Anything cheap won’t work either. Instead, look into aspects such as quality, accuracy and efficiency that you really need for effective results so that you won’t be wasting your time and money.
  • Yes, complex things do look cool. But a complex attendance management software will only add to the hardships you already have. So, go for comprehensive and convenient attendance management software that your HR department and other employees can easily handle.
  • Look for software that is customizable. This makes it easy for the HR department to deal with errors, if any, and make changes when required.
  • Nowadays, people use all kind of gadgets and therefore, software must be compatible with at least the most popular devices. Check if the software comes with a desktop and mobile version before you make a choice. This will prove helpful to the employees who work outside the office.
  • Go for attendance management software that provides real-time data. This makes it convenient for the employees to check the updates regularly and inform the HR department if any change is needed. Also, the HR department won’t have to wait till the last minute to ensure that the data is accurate, thereby making payroll calculation an easy task.

Final Thoughts

Consider the above mentioned points and you have the right attendance management software for your organization. Your employees will be at peace, your profits will improve and you will be one step closer to success that you have always been craving for.

Posted on by Wifi Attendance Super Admin

Employee attendance data is used in payroll processing and therefore, it is important to maintain accuracy throughout the records.

Even though the attendance records amount to the wages, employees are often reluctant to take up the task of keeping track of employee attendance.

If you ask the reason, it is because manual attendance tracking is a herculean task and the employees are more likely to make mistakes.

wifi attendance

Also, who would be interested in filling up time sheets every other day and in inspecting them before sending the sheets off to the payroll department?

For accuracy to be maintained and for the huge burden of filling up timesheets and the like to be taken off the employees’ shoulders, organizations have to get rid of manual attendance tracking process. Instead, embrace a technology-based employee attendance tracking system.

That will be the first step towards implementing best practices to track employee attendance.

Here are top 6 practices that will help you to efficiently track your employee attendance:

Automate attendance tracking

Maintaining accuracy and delivering attendance records on time to calculate payroll are the toughest tasks amongst manual attendance tracking.

If the approval process of an organization requires the records to undergo different rounds of examination, it’s going to further delay the payroll processing.

An automated attendance tracking system, on the other hand, quickly records the details of attendance of an employee that can be instantly accessed by the concerned authorities for approval.

Also, it quickens up the payroll processing by delivering accurate employee attendance data on time.

Choose a system that allows integration with other applications

Attendance records have a huge role to play when it comes to calculating payrolls and in other processes.

It’s always easy to work on payroll calculation when you can integrate your employee attendance tracking software to the software used for payroll management and the like.

Integration is one of the factors that help to decide the efficiency of the software. It also helps to fasten up the tasks.

Cloud-based solution

Cloud-based solutions add to the efficiency of the traditional way of running business applications. Even if an organization doesn’t track employee attendance manually, managing an internal hardware for the process can cost a fortune.

You don’t have to worry about maintenance when you use a cloud-based employee attendance tracking system. The version of the solution you use will always be the latest. Also, you’ll be able to access the attendance data from anywhere.

attendance app

Look for an attendance tracking system that’s easy to use

When you spend a fortune to buy an attendance tracking system for your organization, it doesn’t make sense if you have no idea about how it works.

Therefore, always go for an attendance tracking system that’s easy to comprehend and if possible, ask for a demonstration. Providing training to the employees is a great way to avoid confusion amongst them, especially those who are not really into technology.

Provide employees with a self-service solution

When employees are able to access their time and attendance details, they’ll have an insight into their performance so far. This can motivate them to work harder.

Also, this will be a great way for them to transition from traditional attendance tracking process to a technology-based one without worries.

The self-service solution also allows the managers to analyse and approve the attendance details.  In short, implementing a self-service solution provides the employees the liberty to look into their productivity and work hard in the future.

Automatically compliant to labor laws

While looking for ways to succeed, it’s also important for businesses to look into the best interests of their employees. That’s why anything a company implements has to comply with the labour laws, which also includes the employee attendance tracking system.

Non-compliance with labour regulations can lead to hefty fines that the employers will have to pay. The best way to avoid that is to choose an efficient attendance tracking software.

Let’s Wrap It Up

Choosing an attendance tracking system that is easy to configure and can be integrated to other applications can help you to solve almost all problems regarding attendance tracking.

An efficient employee attendance tracking system plays a vital role in improving productivity and thereby, increasing the chances for businesses to succeed.

Posted on by Wifi Attendance Super Admin

It’s not always discussed, but we know that the ultimate goal of IoT is to have happy users. The IoT systems are something more than the traditional go-to solution to our problems, as they can just sniff-out the solution for you.

In recent years, there has been rise for the Rapid Frequency Identification (RFID) systems, which are already active in many sectors such as healthcare, transportation, agriculture and more.

As such, the IOT technology now facilitates automatic wireless identification using electronic tags with suitable readers. In other words, IoT uses the RFID technology to access control of a system.

wifi attendance

The purpose of using IoT based attendance system over the traditional devices is to monitor the actual in and out time of a person from any location at a given time. The system is managed using a micro controller, like a sensor, which will interact with an internet based device. (commonly the mobile devices)

This type of an automated and smart attendance system can get you ahead by organizing your internal system and saves a lot of money spent on the biometric devices and those tedious manual works. Here are 5 benefits of IOT based Smart Attendance System.

1. Decreased redundancy errors

Since the IoT system senses your presence based on an activity, the chance for human errors and redundant data is reduced. The time and attendance system based on the IoT technology has shown that 99% of data is accurate with minimal human intervention.

2. Real-time Smart Tracking

Mobiles and personal computers have been a great help to the IoT based smart attendance system. The devices can keep a good track of the location of the person checking back on the quality and viability of things around. Also, it can improve safety and quality of life.

attendance app

3. Manage huge data

More the data, difficult it is to manage and sort. With IoT based systems, the data will be well organized and easier to sort making it easier for decision making. Knowing who came in late and who worked overtime, you will have everything organized and will not have anything running out of time.

4. Increased security and confidentiality

The IoT based biometric devices give you full authentication and control with full-time security features. The data is completely digitalized and needs authentications done before anyone trying to access the records. Also, a multi-level security ensures a better hack-proof solution.

5. Reports

Well, the thing of calculations and generating reports is certainly a frustrating job for many users. With IoT based attendance system, calculating your attendance based revenues and generating reports will be much easier and fun. The amount of time it saves will have a tremendous effect on your employee satisfaction role.

Future Possibilities

Although many speak about the disadvantages of using an IoT based attendance system, the advantages it offers by saving your time and energy cannot be ignored. The concept of IoT revolves around connecting devices and physical objects to the internet so they can communicate with other similar objects without human intervention.

The smartphone cannot be called smart if it isn’t connected to the internet. Similarly, your organization cannot be termed smart if it doesn’t move the technology advancements.

New IoT technology, when used effectively, can improve employee and student engagements for a safer learning experience. Manually collecting, calculation, managing and processing data can be automated reducing a lot of human errors and cost.

Posted on by Wifi Attendance Super Admin

 

Earlier, taking attendance was a huge task for everyone in an institution. But now with the introduction of online attendance software, it has become easier and manageable. Such software can be useful for tracking attendance, restricting unwanted employee movements and preventing unofficial entrants.

These software can help monitor time and attendance of office employees as well as school students. It helps keep track of human resources of your company in a convenient and economic way. By introducing an online attendance software into an institutions, you get to enjoy some pros as well as cons. Lets see what they are.

Pros of online attendance software:

 

Collect and store data automatically

With the help of software, data can be automatically collected and stored. Those data can later be used for calculating attendance of the employees or students. Thus attendance can be managed well.

Serve as a helping hand to administrative tasks

The software helps to cut off administrative tasks. Management of attendance is a tedious task for administration. But it becomes easier and faster by the usage of online attendance software.

Helps to eliminate errors caused by humans

Humans are prone to make errors. Some of the errors may be serious to handle. Using software, human errors can be eliminated completely.

Possible to update and maintain attendance records

It is a difficult task to update and maintain attendance manually. One can easily update and maintain attendance records with the help of software. And those records will be accurate and free from errors.

Saves money by improving employee performance and productivity

Attendance software can restrict unnecessary movements of employees. Laziness of employees can be reduced and thus helps to increase productivity. Hence software can increase profit for your organization. Productivity and employee performance is increased by the implementation of attendance software in institutions. There will be less possibility for absenteeism as well after this software is installed.

Shows accurate timings

Timing shown in software will be accurate. When attendance is taken manually, there will be inconsistency in timings. It can play a vital role in an employee’s productivity especially at the time of payroll calculation.

Simple to operate

There is no complication in operating software. No need for extra effort and learning required to handle this software. One can know the details regarding their attendance whenever they need.

Cons of online attendance software

 

Not effective in monitoring buddy punching

This software is not effective in monitoring buddy punching. There is a greater chance for doing malpractice here. But if there is biometric technology attached to it, it can be properly monitored.

Increased equipment expense

Organization has to spend more money on device, badges and passes. But in manual way of taking attendance, there is not much expense involved. All they require is a register and a pen to mark the attendance.

Difficult to maintain and repair

As it is a software, there is a need for proper maintenance. It is difficult to maintain and repair a software. Though it might be rare, once it is damaged, there would be expense for the sake of repairing.

System is ineffective if there is no power supply

Software becomes useless if there is no power supply. The whole system works on power. But this is not the case with the manual way of taking attendance.

Just like a coin is having two sides, each and everything in the world has negative as well as positive sides. Depending upon the requirements, each company will have different software. Only thing that can be done is to keep in mind these drawbacks and manage it well for efficient management of attendance.

Posted on by Wifi Attendance Super Admin

In the present scenario for a business to thrive, they need to adopt new trends and technologies.

As the trends keep on changing, entrepreneurs should be up to date with new technologies and must implement new software needed for their businesses to run smoothly.

Lots of start up businesses fail in the market as they are not up to date with technologies and think that the adoption to new technologies are waste of time and money.

Even well established companies keep an eye on current trends and get knowledge about what is needed for their businesses.

Employees are the backbone of an organization and its success depend upon the performance of the employees.

Attendance monitoring is an important factor. Some employees may take advantage of manual attendance registering by coming late and signing on the register book or some may leave early also.

These situation leads to serious loss for companies if more number of employees are doing this kind of malpractice. To avoid this situation and to increase company’s productivity, it’s very important to implement an attendance monitoring software.

Attendance monitoring software

By implementing attendance monitoring software, you can easily track down the following things:

1.  your employee’s attendance
2. login and logout times
3. Break time
4. Total working hours
5. Overtime
6. Shift hours

How Attendance Monitoring Software can tackle business challenges?

As we have said before, most of the challenges businesses have to face are as follows:

1. Errors in tracking attendance
2. Wastage of money
3. Time waste
4. Employee productivity loss
5. Lesser security
6. Payroll errors

Let’s now see how these challenges can be faced with attendance monitoring software:

1.Reduction in errors: Error rate of attendance monitoring software is less than 1% which is very less when compared to manual errors. It minimizes the chance of manual manipulation.

2.Time saved-money saved! Not sure how many hours your employees have worked for a week? Having doubts whether they are working for assigned time?

Want to avoid all these tensions and also the headache of calculating the working hours of your employees manually?

Attendance monitoring software can save your time and effort. It tracks your employees’ working hours accurately and you can be tension free.

By doing so, you are not only saving your time but also your money. You can concentrate on other tasks peacefully rather than wasting time on calculating working hours manually.

3.Increased productivity of employees: As said before, if employees are given chance of manually entering their attendance, chances are high that they will manipulate it leading to huge loss for the company.

If attendance monitoring software is there, definitely it will increase the productivity of the employees. As everything becomes automated, it will also eliminate the chances of cheating.

4.Reducing the errors in payroll: As the software can track the employee working hours accurately, it is also able to manage paid off time, vacation time, get approvals for time sheet and integrate those details with payroll services.

These features reduce the headache of HR to process the payroll manually.

Attendance monitoring software is the key to all your business challenges

A reliable attendance monitoring software is very essential for your business. However, the software comes with a price which is required for setting up and giving training to your employees regarding the working of the software.

But in the long run, the investment is worth enough as you cannot afford to take a risk in your business which may lead to huge loss.

Implementation of monitoring software will ensure a flexible working atmosphere and also overall better performance.

Do you use any attendance monitoring software for your business? Share us your thoughts on how it helps you in your business.

Posted on by Wifi Attendance Super Admin

Time tracking and attendance systems play an important role in the operations of businesses. A business that needs its employees to operate must be able to track the productivity and work that is being performed.

The biggest asset for most businesses is its workforce and it is essential to manage that efficiently.
Companies must realize that a time and attendance system is beneficial. Listed below are 7 reasons you should track time and attendance:

1. Reduces time spent on payroll

 

The first and foremost reason you need to upgrade to a time and attendance system is because it saves time.Your HR and employees otherwise spend time in calculating the number of hours they have worked.

Some organizations can even cut down their payroll management time by 70%. When employees don’t need to record, track, and process the time they’ve spent working every day, week and month, they have more time to concentrate on their respective tasks.

2. Avoid time theft and buddy punching

 

Some employees enjoy a lunch that is for longer than the allotted time. This fraud can be expensive since you are paying for hours that are wasted. Additionally, employees could be clocking in for a coworker who is late,also known as ‘buddy punching’.

An automated time and attendance system can prevent these situations because the unique fingerprint of each employee is matched.

3. Access to Employee Information

 

Employees commonly have questions with respect to the time off they have for the year or the number of sick days they have banked. The HR struggles to share this information and discrepancies generally arise.

A time and attendance software provide employees with easy access to this information. The time they spend on particular projects can also be judged giving them an understanding of how they can get rid of their inefficiencies.

4. Improve departmental performance

 

Managers prepare work schedules to ensure that there is effective staff for the execution of department tasks. Workload must be directly proportional to the manpower allotted. There are three aspects that the schedule must focus on to achieve this:
• Optimum coverage
• Lowered labour costs
• Improved employee satisfaction
If any of these three is not appropriately achieved, the department can go off balance. In the presence of a time and attendance tracking system, managers have instant updates and can appropriately fill in gaps and empty shifts.

5. Reduce resource and time spent on paperwork

 

Flipping through several papers and maintaining them can take a lot of your time. You also need to constantly get resources such as paper, pen, printer ink, files, stapler, etc.

With a time and attendance tracking system, you can avoid such challenges.

6. Ensures policy adherence and discipline

 

Attendance patterns give managers an insight into the working habits of employees. They understand which employee fall behind and which ones have a stellar performance. Managers can then identify the best performers and recognize them with rewards.

This can lead to motivation and increased efficiency. In fact, it can also boost the morale of other employees to start focusing on their timings and hours.

7. The system can upgrade with your business

 

A paper-based system will not last for long. When your business is small with limited number of people, you can record and track the time manually. However, when you expand, your system needs to upgrade with you. You will have more information to monitor, process, and track.

Instead of spending time identifying a system at that time when you grow big, do it now when your timekeeping needs are manageable. You’ll also get used to the system before it’s time for you to actually make use of it.

Time and attendance systems help to improve overall financial conditions. This means there’s more money available for acquiring customers and improving relations with the existing ones.

In fact, for a lot of small businesses, a time tracking and attendance system can make the difference between being successful or failing.