Posted on by Wifi Attendance Super Admin

A good work environment is essential to company’s growth and success. Bain & Company reported that companies with more engaged workforce grew revenue 2.5x more than companies with a less engaged one.

A toxic work environment on the other hand drags down your company’s growth. A bad culture kills employee morale, pulls down the office energy and perpetuates a sense of incompetence.

It is hard to define a toxic environment but here are some signs that your office culture is turning negative:

  • Low employee morale
  • Sluggish rate of project completion
  • Frequent miscommunication
  • Blame games
  • Employee resentment
  • Absenteeism
  • High turnover

How does a company come to the point of having a toxic work environment? After all nobody planned to have a bad work culture, right? Not planning for a healthy work culture is actually the reason for landing up in such a situation. A good culture has to be actively nurtured by leadership and personnel management in a company.

More often than not the company culture is a reflection of business leadership. This is made clear by cases like Uber which gave excessive power to its co-founder Travis Kalanick and had to face numerous allegations last year.

For others like Amazon, a stressful work environment is just by-product of their value to be the best at any cost.

How can you bring back your company culture after it has become toxic? Obviously something has gone wrong down the line. Your first step is to inspect your journey and pin point the mistakes that happened. More often than not there will be many things that require change.

Following are some effective ways to clean out toxicity and have a healthy, happy environment again:

  • Improve communication

Bad communication is the number one cause for a toxic culture. Companies with a bad culture usually have the grapevine channel stronger than formal communication. Make your formal communication robust, timely and transparent.

Share everything with employees officially so that there is no room left for rumors and fear. Not addressing a sensitive issue only makes it more likely for miscommunication. So share everything openly and honestly.

  • Review your Leadership

Clean up your system of people you are toxic. Is there someone in the top management who is perpetuating stressful work practices or politics? Work ethics always trickle down from the top management. Hence, it is important that your leadership shares the values of your companies.

Sometimes it may also be a handful of employees in the executive or mid-management who are contributing to the problem. Remember that no one is worth it if they bring fear, stress and politics to the office every morning.

  • Review the Company structure

Clash of roles, duplication of roles and complicated reporting structure can also be a source of conflict in office. Review your company hierarchy and remove and complications. Confusing structures give rise to unnecessary blame game and stress.

  • Take Employee Feedback

How do you take actions on the above points? How would you know which leaders are causing a problem and weather the reporting structure is confusing or not? The answer is employee feedback.

Change is company culture is for your employees and hence their opinion must be taken in the activity. It would be a good idea to take representatives from each department and form a ‘cultural change committee’.

This will spread a loud and clear message to everyone- ‘we have taken note of the bad culture and we are going to change it’. This itself will be enough to lift up the spirits.

What makes toxic culture worse is that everybody complains about it in the hallways but nobody admits it in front of the management.

Acknowledging the problem in open will be a signal that things are changing and management is being honest of the ground reality. 

  • Align Performance Management

Are your employees happy with the way their performance is reviewed and appraisal is done. Appraisal and recognition is a sensitive topic and a common cause of employee dissatisfaction in many companies.

Dissatisfied employees are more likely to spread negativity and spoil office environment. Therefore it is important to minimize the number of employees walking our disappointed from a performance review.

Some of the steps that HR can take are – having a clear KPI and break them down into quarterly or monthly goals. This way the employee has time to take corrective action instead of facing a shock end of the year. Also keep scoring as objective as possible to avoid favoritism in office.

Final Thoughts

A toxic environment is a downhill spiral of negativity which can turn your talent unproductive. Catching early signs of company culture going bad allows you to take corrective action quickly.

Since leadership is the main influencer of culture it is important to review top managers. Make your communication open and timely and review your company structure. Take continuous feedback from employee and involve them in correcting the culture.

Posted on by Wifi Attendance Super Admin

If you have any experience in managing teams and running a business you would know that company culture has a big impact on business revenue and employee retention.

In 1992 a Harvard Business Study found that companies with strong culture saw  a 4x greater increase in revenue and more than 12x increase in stock price.

Sometimes people may not realize it but company culture is actually at the root for every business’s success, failure, fraud, collapse or growth.

It’s no secret that happy employees lead to happy customers. This is clear in service of companies such as SouthWest Airlines and Google. A fun and safe culture also attracts new talent to the company.

Here are some ways to build a better company culture at your workplace.

Have a Purpose

You must first decide the culture that you want your company to have. Simply copying the values of other successful business will rarely work.

Your company culture comprises your values, beliefs, purpose and philosophy in serving others. The company culture is almost always a reflection of its founding members and should be as unique as each human being is.

Think of the kind of atmosphere and working style you want in your office. A small start up will naturally have its founder’s culture but will require conscious effort as the team grows bigger.

Use stories

Use stories and brand ambassadors within your company to propagate values. These stories could be of founders or top level employees.

Personalities such as Richard Branson (Virgin brand) and Steve Jobs (Apple Inc.) are an inspiration in themselves. They form a major part of the brand they have built.

Not every company will have a popular personality to influence its culture. Even everyday stories by frontline employees or action on social media can be used to reinforce values and build culture.

company culture

Hire Right

Zappos the online shoe seller is loved for its company culture and customer service. Did you know that Zappos gives cultural fit a 50% weightage when hiring an employee!

That means a candidate with impressive skill sets could still get rejected because he is not right for the culture of the company.

Culture is made up of people and stories, so it makes sense to protect it from getting corrupted. It is possible to teach a skill set but it is much harder to change a person’s attitude and belief systems.

Always hire people who add to your culture and share your sense of purpose. Hiring employees who have conflicting values is quick way to turn your culture toxic.

Encourage right culture

It is also important to encourage the right behaviours after hiring the right employees. Make sure your awards and recognition reflect your values.

Take the example of Publix Super Markets, the largest employee owned company in United States. They offer their employees company stock after a year of service and additional stocks each year promoting the culture of inclusiveness and ownership.

As a result their turnover rate is as low as 5% and profits are more than that of Wal-Mart.

company culture

Have zero tolerance for breaches

What you stand against is as important as what you stand for in building a strong culture. Make clear that behaviours and practices against the company’s values will not be tolerated.

Have a written code of conduct and policy that reflects your culture clearly.

Rewards and punishments are noticed by employees and travel through the grapevine quickly. It is an effective way to keep your company culture in check.

Sum Up

94% of executives and 88% of employees believe a distinct workplace culture is important to business success. Company culture does require time and effort but it is well worth the effort.

In fact, it is impossible to have a sustainable long running business without a strong culture.

Building a culture starts with having a purpose, hiring right people and nurturing it daily. Company culture will evolve as the business grows and next generation of workers are hired.

However, the core of the business and its essence must always be preserved and reflect in everything the company does.

Posted on by Wifi Attendance Super Admin

Employee Absenteeism costs companies billions of dollars globally. It can be defined as intentional and habitual leave from work that is unscheduled. Calling in sick, arriving late daily and taking undue long breaks is also counted as absenteeism. It leads to loss of productivity and disruption in work flow.

In some companies absenteeism is a chronic problem leading to low morale and affecting the bottom line negatively.

Many times the cause of an unscheduled leave is genuine like medical emergency, personal work or ill family member, but employees who are absent regularly are simply avoiding work.

There may be authentic reason behind not wanting to attend office too. Reasons could vary from office bullying to having an indifferent boss. It is the company’s job to find out the reason and address it before widespread absenteeism becomes a disease in the office.

All companies face absenteeism in some form and at some stage. Here are ways to deal with it and keep your workforce productive and motivated.

Ways to Deal with Employee Absenteeism

 

Study the Problem

It is important to first study the problem of absenteeism in your company. Collect data on leaves and people on unscheduled absence. Does absenteeism peak during a particular month or is it more prevalent in any one department? These questions will help you to get to the root cause of the problem.

Having attendance and leave management system like Wi-Fi attendance will help you in getting data easily.

Have a Written Policy

Many companies do not have a written policy on work absence. This leads to confusion and wastage of office hours by some employees. Make sure you have a written policy stating the office hours, acceptable delays, half day provisions if any and possible consequences of breach of policy.

Make it a part of induction program for new joinees and especially educate managers on handling absenteeism.

Train Managers

Managers must identify absenteeism in early stages and resolve or report it to HR. Any employee taking more than two unplanned leaves a month or arriving more than an hour late everyday is a red-flag; although the limits will depend on your company’s policy.

There must be a clear course of intervention for such employees and the managers should be instructed to take these cases seriously.

Wi-Fi Attendance System

Common attendance system can be exploited by employees who want to avoid work. The problem with RIFD and biometric attendance system is that they can be fooled with proxy attendance and cannot register actual time worked by an employee.

Wi-Fi attendance on the other hand tracks real time location of the employee using office router. Employees can mark attendance only when they are connected to office wifi.

This allows HR to note unreported absence or inadequate working hours by any employee. A technologically advanced wifi attendance system is hence an efficient way to tackle employee absenteeism.

Employee Support

A good Employee Assistance Program or EAP does a lot to keep absenteeism low. EAP are support programs that help out employees in personal front. This could be though financial support, healthcare services, flexible works schedules, counseling etc.

EAP aims at supporting employee in testing times so that he/she can get back to full productivity at their earliest.

It also makes the employee feel cared for which makes it less likely that they will miss office or cause a loss to the company.

Final Thoughts

Employee absenteeism leads to low productivity and huge costs for companies. Dealing with it requires a formal process and good technology.

By tracking attendance through Wi-Fi Attendance App you can keep a close eye on unscheduled absence and take corrective action.

Posted on by Wifi Attendance Super Admin

With different developments in technology over the last few years, human resource as a process has experienced significant changes. Artificial Intelligence (AI), a technological area that simplifies the way we do things has also reshaped the HR function.

While the technology cannot completely replace human element, it has successfully altered the way companies hire, manage, and engage with their manpower.

AI machines are gaining the intelligence needed to find the right resource or watch out for the next step and assist HR professionals in making intelligent decisions. Let us take a look at some of the benefits of AI in HR management practices:

1. Screening Candidates

Recruiters have a large candidate profile database and usually tend to screen each one manually. This involves face to face discussions and a lot of other time-consuming processes.

An AI-based software,on the other hand,analyzes the various aspects of a candidate and distinguishes them on the basis of their skills, past experience, and cultural fit for the organization. The software identifies a suitable match for the job profile, thereby saving the recruiter’s time.

2. Interviewing Candidates

Generally, recruiters spend about 30% of their time in fixing and conducting interviews. According to reports, 50% of the candidates do not receive a timely response to their application through the traditional corporate structure.

However, AI-enabled software identifies the right fit and ensures that communication flows smoothly between the candidate and the HR management. It efficiently sends custom-made messages to potential candidates making it easier for the HR personnel to focus on closing job positions.

3. Onboarding Candidates

Deciding the joining date of the candidate post offer acceptance is a tedious task. There is always uncertainty on the same. AI helps to engage and follow up with the potential candidate and ensures that chances of last-minute rejection are low.

4. Reduce Human Partiality

AI is dependent on data instead of the human mind. This reduces the chances of bias based on the intuitions and perceptions of the various individuals working in an organization. The work culture is free from discrimination with a more cohesive, communicative workplace and a faster decision-making process.

5. Establish Better Relationships with Employees

AI can be used to identify the various characteristics of individual employees through engagement surveys and other personality tools. This helps to match the right employee with the right role.

HR queries can also be taken care of with the help of an AI-based Chatbot. Meetings between employees and the HR management can be easily fixed while immediate managers have more information to take the right decision about temperaments, departments, and co-workers.

6. Improve Predictive Data Decision-Making

AI algorithms make analysis and interpretation of data easy, resulting in sets and models that provide insights for decision-making. Based on their reliable and predictive properties, decisions for today and tomorrow can be made keeping in mind data from the past.

For instance, insights derived from large volumes of data can help to predict probable issues even before they arise. This means that you will be ready to take on attrition and retention precautions at the right time.

Predictive analytics help to track employee activity and behaviour which has a direct impact on an organization’s efficiency and productivity.

7. Talent Development

Every employee has different learning styles. This is dependent on their experience, behaviours, interests, qualifications, skill sets, and more.

AI can develop customized learning programs based on the abilities and capacities of various employees. It can also offer personalized training paths which the employer may only be able to provide in a longer period of time.
HR functions are a critical aspect of business growth.

This means untimely acceptance of digital HR can hamper the overall success of a business. Therefore, HR personnel must train themselves and be ready to adapt AI technology and machines in the future. These technologies together with human intellect will help to advance HR solutions.

Posted on by Wifi Attendance Super Admin

In these days for a business to thrive, they should be updated with new technologies. Many businesses fail as they don’t track their employees’ working hours or some use outdated time and attendance monitoring systems that may lack on many areas. This may cause serious losses in the form of employee overpayment, time loss in the administrative and managerial areas.

So companies need to keep an eye on current and upcoming trends in time and attendance monitoring systems and implement those on their business to achieve success.

Below mentioned are some important key trends that are currently redefining the whole concept of employee time and attendance monitoring systems.

1. Automated Time Tracking

Automated time tracking is a new way of system which operates based on cloud, which can offer real-time access to data. This in turn can offer employees a sophisticated and user-friendly way rather than outdated time tracking process. Automated systems offer employee dashboards and versatile punch in ways, together with the options to punch in via employee’s smart phones or tablet devices.

2. WiFi-Enabled Attendance Tracking

WiFi-enabled attendance tracking systems will be able to support record keeping of large number of employees’ time and attendance. This system leverages biometric technology that helps to guarantee accuracy of time punching. This in turn will promote larger potency and accuracy. You can check more details here.

3. Tablet Kiosk App

Some companies make use of tablet kiosk application. Through tablet kiosk application, employees can easily clock in and out using their Apple mobile devices; a perfect resource for folks on the move.

With its increased practicality and sleek computer program,employers are able to track real-time productivity of their employees. Also, it can enhance productivity of employees and also can improve the overall efficiency of the organization.

4. Biometric Kiosk

Biometric Kiosk is an android based touch screen system. It permits staff to verify work schedules, review their time schedules and also can request time off. In some of the version, staff will be simply able to scan present job listings and different options.

Like different biometric devices, now employers don’t have to be compelled to fret about incidents of buddy punching or time theft. Fingerprint readers and different varieties of authentication will facilitate in eliminating misconduct associated with time and attendance.

5. Advanced Scheduling Modules

Scheduling also takes place through cloud based software. Advanced scheduling modules offer businesses larger visibility and flexibility in managing schedules of employees. Schedules are often digitally monitored on a weekly basis by employee group with pre-defined capability necessities per worker shift.

In addition to that, staff can clearly offer their availability to supervisors and will be able to receive email notifications based on changed shift schedules in real time; creating things easier in terms of coming up with plans and stick on to commitments in employee’s personal lives.

6. Mobile Time sheets

It is now completely a forgotten story of signing time sheets or manually entering the attendance. Mobile time sheets software which can be downloaded as an application to your tablet or other mobile devices; allows employees to access their time sheets online. Employers can use this information to process payroll, record-keeping and also the ability to closely track the employee attendance.

As we have now got an idea about new trends in time and attendance systems. Here are some reasons why you should be investing in a new time and attendance monitoring system:

1.Saves money
2.Reduction in errors
3.Improved accuracy
4.Saves time
5.Enforcing company policies and legal compliance
6.Easy management of working hours
7.Easy schedule and shift management
8.Quick and accurate reports

Final thoughts

The above mentioned are some of the awesome features that are making time and attendance monitoring system industry simple and integrated. As the process of time and attendance system is not easy, needs and requirements have to be well defined to be included on the software and also changes have to be integrated into the system for effective tracking of your employees’ time and attendance.

Make sure that you have software that can perfectly fulfil your organizational needs. If you are looking for a suitable time and attendance system, we can help you with that. Please share your thoughts with us.

Posted on by Wifi Attendance Super Admin

Tracking attendance is very crucial for businesses. Timely attendance data helps the HR department to process payrolls efficiently and on-time.

If you work with a large enterprise, then there is very little room for error and might cost the company its time and money. As an HR, you also have other important things to take care of including conducting interviews, counselling and monitoring employees along with maintaining attendance systems.

So it is advisable to keep looking for newer techniques to ease the attendance tracking process by using software, apps, and biometric systems and making the process entirely or partially automatic.

Tracking employee attendance has never been an easy job. If you are wondering how you can reduce your work in the employee attendance department and making it more efficient, here are six practices that will help you do so:

1. Install a cloud-based tracking solution

A manual attendance tracking system is prone to errors. Even a little mistake will make the attendance system sluggish and inaccurate.

Paper timesheets and spreadsheets were primitive practices in tracking attendance. Just imagine handling 2,000 employees for an enterprise. To keep track of every month’s data, you will have to go through hundreds of sheets to consolidate the data.

As an HR manager, you always have to think ahead of time. Using an excel sheet to reduce work won’t help much. Instead, it slows down the process of calculating attendance and payroll.

The solution is simple. Install a centralized cloud-based attendance system that can be connected quickly from anywhere and at any time.

Connect the attendance system with the biometric devices installed at the office premises. Attendance gets recorded directly along with the time and the thumb imprint.

The cloud-based attendance systems can be accessed easily through mobile applications. It helps the HR team to access, edit and make any changes to the data quickly with ease.

2. Invest in an HRMS Solution

HR managers have a lot of other tasks to handle, and it can sometimes happen that you miss completing some tasks. The critical part of maintaining attendance system is keeping it up-to-date in real time, getting it approved by top-level management, and ensuring that your calculated payroll is accurate.

A HRMS Solutions offers all the essential features in one place. So you can track employee attendance, payroll, and manage leaves at the same place.

It also offers workflows to automate few repetitive and time-consuming tasks. The chances of missing out on important data are very minimal. So by the end of each month, you simply have to go through the list and take few manual actions.

With the HRMS Solution, you can also create multiple logins with various dashboards for senior management. It will enable them to have a quick look at the real-time data from anywhere and approve all the requests quickly.

3. Use a mobile application

Selecting a mobile app can be difficult, given that there are so many choices available in the market. Many such systems give you a free trial.

They are free for a month usually or a couple of weeks and you can use all its features. Some of the cloud-based software provides both desktop versions and mobile apps for their users. Try at least 4 to 5 applications before finalizing.

The best attendance-tracking application is the one that requires minimal or no training and has simple steps for getting monthly attendance approved by seniors. Mobile apps give you the privilege of accessing the data from anywhere with ease.

4. Self-service software

When it comes to managing a big company, you don’t always have time to look after every employee’s attendance. A self-service software notifies the employee his remaining work hours, monthly leaves, contact information, HR policies, check-in timings, etc. becomes vital. It should be easy to navigate so that you don’t need to ask the IT department to help you with it.

The software should also let you to easily transfer the attendance list to your excel sheet, where you keep the monthly attendance records. In the end, your aim should be making the whole process very easy and hassle-free.

5. Keep security as your top concern

When you manage the attendance system manually, you have the responsibility to securing every employee’s data, social security number, and bank account details.

When you use a cloud-based attendance tracking system, you give the responsibility of securing the data to a third party. Don’t look for affordable options when it comes to such systems because there are many fake ones on the market.

Take a review of the people who have used the product already, ask in forums, and read online reviews and only then finalize on software.

Look for a vendor who provides a service-level guarantee. The software should be well-equipped with a secure firewall, antivirus protocol, disaster recovery, SSAE compliance, and recovery of lost data. A cloud system is the easiest way to secure all data but only if you invest in a good one.

6. Comply government regulations

No matter which country you work in, there are strict rules that you must abide. For example, the United States of America has the Fair Labor Standards Act. If the software you use doesn’t comply the act, you can’t use it, or else you will get into serious trouble.

Some common issues that can cause non-compliance are no section for overtime work hours, the software should be able to move attendance data automatically to a worksheet, and worksheets that are difficult to audit.
Email the attendance system provider and ask for all the features included in the system.

If you sense any noncompliant functionality in your system, move on to another one. Avoid any costly mishaps and talk to your employer if you aren’t sure about anything.

Maintain a centralized attendance system which is easy to use and offers all essential features. Hosting and security should be your major concerns. Be extra careful and pay attention to details and you will never go wrong. Move along with advanced technology and find innovative ways to reduce work and make it more efficient.

Posted on by Wifi Attendance Super Admin

Attendance management software offers you lots of advantages over manual attendance management. If you are one of those who went through hell while manually managing the attendance in an organization, you won’t even think of going back to the time and will embrace the software whole heartedly.

But, do you really think any attendance management software can solve the problems you commonly face during manual attendance management? The answer is “NO.” In fact, it’s just going to bring more trouble to you.

Why You Have to Choose the Right Attendance Management Software?

  • When you say an “attendance management software,” that’s exactly what it should do–to accurately manage the attendance of employees/students in your organization.But, most attendance management software fail to do so. Sometimes the attendance isn’t properly recorded or leaves not rightly marked, which can leave you in a mess when it comes to calculating payroll.
  • Employees these days expect the organization to be transparent with them and that is the best way to build a loyal and trustworthy workforce. For that, you must have an attendance management software that provides the employees access to their attendance data.
  • Also, if they are informed about the number of absentees in their team for the day, the employees can coordinate among themselves and share the work. This will prove useful to the HR managers, who otherwise will have a hard time compensating the work for those on leave.
  • In an organization, you have different kinds of employees. There are people who always seem focused and work hard for the company and there’s another category who are into all kinds of malpractices within the organization. Recognizing them isn’t an easy job.
  • Records of an attendance management software is the best solution for that. But, if the software you have doesn’t help you, it’s obvious that you have made the wrong choice.
  • Your employees work hard for your organization and therefore, it is your responsibility to pay them fairly. Mistakes in employee attendance records can affect the payroll, leaving the employees unhappy.If your employees are not satisfied, this can affect their performance and as a result, your company’s profit and success will be at stake.

Now that you have many reasons to wisely choose your attendance management software, how do you really make the right choice?

Here’s a list of things you must keep in mind while choosing an attendance management software:

  • See if the software suits the working of your organization. Some companies have multiple shifts. If your organization falls into the category, you must go for a software that handles attendance from all the shift hours. Also, it must comply with the company rules and regulations.
  • Invest wisely. Remember, cost isn’t everything. An expensive attendance management software may not work the way you expect it to. Anything cheap won’t work either. Instead, look into aspects such as quality, accuracy and efficiency that you really need for effective results so that you won’t be wasting your time and money.
  • Yes, complex things do look cool. But a complex attendance management software will only add to the hardships you already have. So, go for comprehensive and convenient attendance management software that your HR department and other employees can easily handle.
  • Look for software that is customizable. This makes it easy for the HR department to deal with errors, if any, and make changes when required.
  • Nowadays, people use all kind of gadgets and therefore, software must be compatible with at least the most popular devices. Check if the software comes with a desktop and mobile version before you make a choice. This will prove helpful to the employees who work outside the office.
  • Go for attendance management software that provides real-time data. This makes it convenient for the employees to check the updates regularly and inform the HR department if any change is needed. Also, the HR department won’t have to wait till the last minute to ensure that the data is accurate, thereby making payroll calculation an easy task.

Final Thoughts

Consider the above mentioned points and you have the right attendance management software for your organization. Your employees will be at peace, your profits will improve and you will be one step closer to success that you have always been craving for.

Posted on by Wifi Attendance Super Admin

Employee attendance data is used in payroll processing and therefore, it is important to maintain accuracy throughout the records.

Even though the attendance records amount to the wages, employees are often reluctant to take up the task of keeping track of employee attendance.

If you ask the reason, it is because manual attendance tracking is a herculean task and the employees are more likely to make mistakes.

wifi attendance

Also, who would be interested in filling up time sheets every other day and in inspecting them before sending the sheets off to the payroll department?

For accuracy to be maintained and for the huge burden of filling up timesheets and the like to be taken off the employees’ shoulders, organizations have to get rid of manual attendance tracking process. Instead, embrace a technology-based employee attendance tracking system.

That will be the first step towards implementing best practices to track employee attendance.

Here are top 6 practices that will help you to efficiently track your employee attendance:

Automate attendance tracking

Maintaining accuracy and delivering attendance records on time to calculate payroll are the toughest tasks amongst manual attendance tracking.

If the approval process of an organization requires the records to undergo different rounds of examination, it’s going to further delay the payroll processing.

An automated attendance tracking system, on the other hand, quickly records the details of attendance of an employee that can be instantly accessed by the concerned authorities for approval.

Also, it quickens up the payroll processing by delivering accurate employee attendance data on time.

Choose a system that allows integration with other applications

Attendance records have a huge role to play when it comes to calculating payrolls and in other processes.

It’s always easy to work on payroll calculation when you can integrate your employee attendance tracking software to the software used for payroll management and the like.

Integration is one of the factors that help to decide the efficiency of the software. It also helps to fasten up the tasks.

Cloud-based solution

Cloud-based solutions add to the efficiency of the traditional way of running business applications. Even if an organization doesn’t track employee attendance manually, managing an internal hardware for the process can cost a fortune.

You don’t have to worry about maintenance when you use a cloud-based employee attendance tracking system. The version of the solution you use will always be the latest. Also, you’ll be able to access the attendance data from anywhere.

attendance app

Look for an attendance tracking system that’s easy to use

When you spend a fortune to buy an attendance tracking system for your organization, it doesn’t make sense if you have no idea about how it works.

Therefore, always go for an attendance tracking system that’s easy to comprehend and if possible, ask for a demonstration. Providing training to the employees is a great way to avoid confusion amongst them, especially those who are not really into technology.

Provide employees with a self-service solution

When employees are able to access their time and attendance details, they’ll have an insight into their performance so far. This can motivate them to work harder.

Also, this will be a great way for them to transition from traditional attendance tracking process to a technology-based one without worries.

The self-service solution also allows the managers to analyse and approve the attendance details.  In short, implementing a self-service solution provides the employees the liberty to look into their productivity and work hard in the future.

Automatically compliant to labor laws

While looking for ways to succeed, it’s also important for businesses to look into the best interests of their employees. That’s why anything a company implements has to comply with the labour laws, which also includes the employee attendance tracking system.

Non-compliance with labour regulations can lead to hefty fines that the employers will have to pay. The best way to avoid that is to choose an efficient attendance tracking software.

Let’s Wrap It Up

Choosing an attendance tracking system that is easy to configure and can be integrated to other applications can help you to solve almost all problems regarding attendance tracking.

An efficient employee attendance tracking system plays a vital role in improving productivity and thereby, increasing the chances for businesses to succeed.

Posted on by Wifi Attendance Super Admin

It’s not always discussed, but we know that the ultimate goal of IoT is to have happy users. The IoT systems are something more than the traditional go-to solution to our problems, as they can just sniff-out the solution for you.

In recent years, there has been rise for the Rapid Frequency Identification (RFID) systems, which are already active in many sectors such as healthcare, transportation, agriculture and more.

As such, the IOT technology now facilitates automatic wireless identification using electronic tags with suitable readers. In other words, IoT uses the RFID technology to access control of a system.

wifi attendance

The purpose of using IoT based attendance system over the traditional devices is to monitor the actual in and out time of a person from any location at a given time. The system is managed using a micro controller, like a sensor, which will interact with an internet based device. (commonly the mobile devices)

This type of an automated and smart attendance system can get you ahead by organizing your internal system and saves a lot of money spent on the biometric devices and those tedious manual works. Here are 5 benefits of IOT based Smart Attendance System.

1. Decreased redundancy errors

Since the IoT system senses your presence based on an activity, the chance for human errors and redundant data is reduced. The time and attendance system based on the IoT technology has shown that 99% of data is accurate with minimal human intervention.

2. Real-time Smart Tracking

Mobiles and personal computers have been a great help to the IoT based smart attendance system. The devices can keep a good track of the location of the person checking back on the quality and viability of things around. Also, it can improve safety and quality of life.

attendance app

3. Manage huge data

More the data, difficult it is to manage and sort. With IoT based systems, the data will be well organized and easier to sort making it easier for decision making. Knowing who came in late and who worked overtime, you will have everything organized and will not have anything running out of time.

4. Increased security and confidentiality

The IoT based biometric devices give you full authentication and control with full-time security features. The data is completely digitalized and needs authentications done before anyone trying to access the records. Also, a multi-level security ensures a better hack-proof solution.

5. Reports

Well, the thing of calculations and generating reports is certainly a frustrating job for many users. With IoT based attendance system, calculating your attendance based revenues and generating reports will be much easier and fun. The amount of time it saves will have a tremendous effect on your employee satisfaction role.

Future Possibilities

Although many speak about the disadvantages of using an IoT based attendance system, the advantages it offers by saving your time and energy cannot be ignored. The concept of IoT revolves around connecting devices and physical objects to the internet so they can communicate with other similar objects without human intervention.

The smartphone cannot be called smart if it isn’t connected to the internet. Similarly, your organization cannot be termed smart if it doesn’t move the technology advancements.

New IoT technology, when used effectively, can improve employee and student engagements for a safer learning experience. Manually collecting, calculation, managing and processing data can be automated reducing a lot of human errors and cost.

Posted on by Wifi Attendance Super Admin

 

Earlier, taking attendance was a huge task for everyone in an institution. But now with the introduction of online attendance software, it has become easier and manageable. Such software can be useful for tracking attendance, restricting unwanted employee movements and preventing unofficial entrants.

These software can help monitor time and attendance of office employees as well as school students. It helps keep track of human resources of your company in a convenient and economic way. By introducing an online attendance software into an institutions, you get to enjoy some pros as well as cons. Lets see what they are.

Pros of online attendance software:

 

Collect and store data automatically

With the help of software, data can be automatically collected and stored. Those data can later be used for calculating attendance of the employees or students. Thus attendance can be managed well.

Serve as a helping hand to administrative tasks

The software helps to cut off administrative tasks. Management of attendance is a tedious task for administration. But it becomes easier and faster by the usage of online attendance software.

Helps to eliminate errors caused by humans

Humans are prone to make errors. Some of the errors may be serious to handle. Using software, human errors can be eliminated completely.

Possible to update and maintain attendance records

It is a difficult task to update and maintain attendance manually. One can easily update and maintain attendance records with the help of software. And those records will be accurate and free from errors.

Saves money by improving employee performance and productivity

Attendance software can restrict unnecessary movements of employees. Laziness of employees can be reduced and thus helps to increase productivity. Hence software can increase profit for your organization. Productivity and employee performance is increased by the implementation of attendance software in institutions. There will be less possibility for absenteeism as well after this software is installed.

Shows accurate timings

Timing shown in software will be accurate. When attendance is taken manually, there will be inconsistency in timings. It can play a vital role in an employee’s productivity especially at the time of payroll calculation.

Simple to operate

There is no complication in operating software. No need for extra effort and learning required to handle this software. One can know the details regarding their attendance whenever they need.

Cons of online attendance software

 

Not effective in monitoring buddy punching

This software is not effective in monitoring buddy punching. There is a greater chance for doing malpractice here. But if there is biometric technology attached to it, it can be properly monitored.

Increased equipment expense

Organization has to spend more money on device, badges and passes. But in manual way of taking attendance, there is not much expense involved. All they require is a register and a pen to mark the attendance.

Difficult to maintain and repair

As it is a software, there is a need for proper maintenance. It is difficult to maintain and repair a software. Though it might be rare, once it is damaged, there would be expense for the sake of repairing.

System is ineffective if there is no power supply

Software becomes useless if there is no power supply. The whole system works on power. But this is not the case with the manual way of taking attendance.

Just like a coin is having two sides, each and everything in the world has negative as well as positive sides. Depending upon the requirements, each company will have different software. Only thing that can be done is to keep in mind these drawbacks and manage it well for efficient management of attendance.