Tag: Attendance

Posted on by Wifi Attendance Super Admin

The updated version of WiFi Attendance app was launched on 10th December 2018 and it is vivacious.

We have implemented some amazing new features to make the app completely employee friendly.

The WiFi attendance was originally designed to make it easy for the employees to mark their attendance through personal mobile phones.

It aimed at making the employer’s job simple, thus helping him, easily monitor employee productivity and performance.

wifi attendance

The latest edition includes the following features

Deductions

The deductions menu is set to keep tab of unplanned leaves, early punch outs and missed punch. With this function, it is easy for the HR manager to check the number of hours the employee has not worked. This comes very handy especially while calculating monthly payroll.

Rewards

Employee rewards are an innovative approach to foster employee engagement at workplace. There are three different stages of rewards- gold, bronze and silver.

The rewards can be assigned based on the clock-in clock-out time, performance, contributions to a certain project, overtime hours etc.

Documents

This feature makes it is easy for the manager and team mates to share documents with their respective teams. Personal documents specific to each employee can be shared in the personal section.

Notes

A trove of important details is discussed in stand up meetings every day. How often do we carry a notepad in such meetings?

Hardly! At times like these, the notes feature of the updated wifi attendance is at rescue.  Employees can take notes of important things like points discussed at the meeting, weekly tasks etc with this new functionality.

Attendance App

Announcements

The important notifications like holidays, events, company policy re-enforcements can be broadcasted using this feature.

Again in this case, the announcements can be shared between members of the team in a separate section and company announcements can be pushed into a different space common to all employees.

Notifications

Any updates, documents and announcements received through the app will now be notified to the users in the notification panel. This ensures that none of the important notifications are missed out by any of the employees.

Other Face-lifts

The punch details page is revamped to give it a fresh feel and a vividly comprehensive look.

The summary features an overview of clock-in and clock-out information of an employee for a month. It includes number of working days, on time punch in, late punch in, early punch out and missed punches.

The Apply leave page is revamped to showcase a calculated account of the used and remainder of the number of casual leaves.

How our new features will be a boon to your business?

  • Comprehensive exhibition of details drive a higher adoption rate
  • Fosters team bonding and co-ordination for superior output.
  • The on the go available details of daily work hours call for a constructive utilization of time.
  • Keeping tab on the productivity and other dynamics affecting business is easier.
  • Boost in employee engagement owing to implementation of persuasive “Rewards” feature.
  • The HR workforce can now resort to other planning tasks instead of continuously dwelling over redundant employee monitoring.

To experience a whole new level of business benefits try our new WiFi attendance app at https://www.wifiattendance.com

Get complete overview on the pricing of the app at https://www.wifiattendance.com/pricing/

Posted on by Wifi Attendance Super Admin

We are talking about technical evolutions taking man to space, but are skeptical to take a step towards the cloud.

Well here we only mean the cloud computing services – to be precise!

Given the complexity of the current attendance and productivity profiling methods, it is definitely a setback for the ninjas of the business who haven’t opted for a virtual and a self upgrading database yet.

A large number of businesses which have switched to cloud are already experiencing ramped up revenue in comparison to the competitors who haven’t.

If all the rant you have been hearing about how the service helps enhance efficiency and accuracy is not enough to convince you, we’ll break it down for you a little more in detail.

wifi attendance

1. No Software installation required

It comes as no surprise that cloud based programs can be directly accessed through any authorized desktop devices.

The purpose of saying “authorized” here is to highlight the fact that employers can restrict the attendance activities to certain PCs inside the office premises.

No loop holes that lead to fraudulent activities!

Also, a rather new approach to disaster proofing your records! Being web applications they naturally do not demand any room on the system of the user.  There is absolutely no need to go through the process of download and installation to clock in and out.

2. No proprietary hardware or infrastructure required

Many clocking devices as you know them are a hardware installed at office entry points. They run on principles ranging anywhere between biometric scans to proximal contact RFID cards.

Such devices not only call for installation costs but also demand constant maintenance. But when you switch them with a network based attendance system, it not only saves you the financial investment but also raises the productivity metrics.

How is that true?

Hardware based systems can only keep you updated on the in and out time of the employee, while most cloud based systems have a comprehensive roster of features making them more reliable and efficient.

3. System administration

You can’t afford to not think of having a task force in place for managing and maintaining all you technical implements.

But with all your data now resting in cloud architecture, it is rest assured that the role of an IT department is peacefully ruled out when it comes to managing employee attendance information.

4. Security

For starters this is a network administered storage space undergoing overnight backup and hardening, and is least vulnerable to system failures.

When it comes to cybercrime threats like ransom-ware, data theft and computer hacking, the argument definitely goes in the favor of cloud computing. The reason being highly robust counteractive protocols put in place to fight potential breach detection.

Cloud computing systems prioritize on analyzing business risks rather than scanning susceptible systems for identifying intrusion point.

Data loss in case of system failure or crash is the last thing you need to worry about as the data is redundantly backed up on multiple servers. And of course these are virtual servers, not prone to the mishaps of internal crisis.

attendance app

5. Auto updates

Cloud service providers manage the backend infrastructure all by themselves leaving you with ample amount of time to focus on other priorities.

Software and UI updates occur by itself on cloud with you not having to spend a single penny on it. You would rather concentrate your IT resources over a more innovative production appliance rather than exhausting them over petty issues of system updates. At least not in the era when you have a full proof solution to avoid these obstacles!

6. Ubiquitous and On-demand access

As it stands, all you need to access data of a cloud based system is internet connection. In the face of overwhelming odds that might cause you to be away and not in premises, there could be a situation where in accessing certain clocking records may arise.

Having round the clock accessibility to records might prove to be a blessing in such cases.

7. Zero servers cost

Speaking of a server based data storage, you can expect zero expenses which rise as a result of technical issues. We know for a fact that cloud computing services deploy remote resources for the purpose of data storage.

That means a complete annulment of server cost. Unlike physical servers which could give you a run for the money, cloud computing uses virtual servers. These are cost effective and save a lot on business capital.

 8. Rise in productivity

Presuming your current attendance system is a contemporary mode involving manual interpretations for payroll calculations, the outcome is bound to suffer delays due to the human factor.

On the other hand, think about a system with real time analytical capabilities. It would downright reduce the burden of all clerical tasks and speed up the process.

Conclusion

Attendance management generically is a tedious task.

With the integrated functions of man-hour estimation and operational efficiency parameters, it definitely calls for a more flexible and a judicious mechanism.

Unlike other records which involve major availability and security issues, businesses can count on cloud to for a more faithful and unassailable data keeping.

In the words of Evgeny Morozov( author and technology skeptic)- “Cloud computing is a great euphemism for centralization of computer services under one server.”

More so, the people who have already embraced the tech have claimed a better functioning of business, enhanced services for their clients and ultimately higher profit margins.

Posted on by Wifi Attendance Super Admin

Employees are the most valuable asset for any company. The productivity of your workforce decides how successful your business will be.

Your employee’s attendance is closely linked to their productivity. Lets see how the two are connected and what you can do to improve employee attendance.

Why is punctuality important at workplace?

Arriving and leaving on time is closely related to productivity of your workforce. Punctuality is not just the punch- in and punch-out time but also showing up on time for meetings and honoring promised timelines.

Punctuality is a value that must be present in the very culture of your company. Without time – management all your projects will miss the mark because of following problems

wifi attendance

1. Quality of Work

You may have noticed the effect an early day has on your productivity. When you start your day on time, you get ample time to prepare your mind, set an agenda for the day and finish tasks on your list.

On the other hand, late arrival at office leads to piled up work, hasty meetings and unfinished tasks. Quality of work suffers when employees are not punctual.

2. Teamwork

Teamwork and collaborative projects suffer when some members are not punctual. Making a team of people work together to achieve common goals is not an easy task.

There is lot of coordination required  and dependency on each member when it comes to collaborative projects between different teams. The team needs to work on a common timeline and all actions must be performed like clockwork for projects to succeed. Without punctuality teamwork is hard to achieve.

3. Employee Morale

Punctuality and absenteeism are indicators of employee engagement and employee morale. Late arrival of employees to office or meetings signals lack of motivation in their jobs.

This low morale spreads to other employees as well and can be toxic for your company culture. Your workforce productivity can plummet in such an environment, if appropriate action is not take to address absenteeism.

Ways to improve attendance at work place

So what can you do to improve attendance and lower absenteeism in your office? It is upto to the employer to encourage punctuality and create an environment of discipline.

You also  need employee engagement activities to encourage higher attendance.Here are some concrete measures that you can take:

1. Have a Attendance Policy in Place

First and foremost you must have a written attendance policy for the employees. This should be a part of induction of all new joinees and must be made easily available to everyone as an internal resource.

The idea is to make sure that everybody is aware of minimum and maximum attendance expected from employees and the consequences of not meeting it.

Remember to also have policies against overtime and unnecessary late hours. These habits are usually a sign of inefficiency and different times for different teams can create a feeling of injustice. Its best to encourage employees to arrive and leave on time although this does not apply to some industries.

Give a serious thought to the freedom of working hours you want to give in your company. Some companies find it beneficial to give flexible working hours and work from home option to their employees. This will again vary from industry to industry.

Your attendance policy must detail attendance requirement of employees, leave system, leave encashment, absenteeism and disciplinary action for defaulters.

Similarly a formal leave approval system should also be in place. Employees must submit their leave request in advance (except sick leave) and get an approval from their reporting managers.

attendance app

2. Track Attendance Accurately

An accurate attendance tracking system is important to maintain employee attendance records. This lets the employees know that their attendance is being counted and taken seriously.

There are many technologies available today for attendance tracking. There are biometric systems, web portals, mobile applications with GPS tracking and WiFi attendance tracking to choose from.

A good application will also give attendance reports and integrated leave management system.

With a good attendance tracking system you can get concrete data on employee absenteeism, frequent days of absence, unaccounted leaves, etc.

Advanced technologies like WiFi also allows HR to track exact location in the premise. This means productive hours spent on desk can also be recorded.

Employees with poor attendance record or absenteeism must be dealt with according to the attendance policy.

3. Team Bonding

People are not motivated to come to office just for work. Their projects, bonding with teammates and relation with reporting manager are strong motivators too.

It is the people and environment that give meaning to jobs, so strengthening relations is one of the best ways to improve attendance in your office. People are ready to go the extra mile when their colleagues are also their friends.

Employee bonding can be achieved with team competitions, office trips, team building activities and office parties. You should also make sure that the overall environment of your office is conducive to building friendships.

Things like seating arrangements, hierarchical structure and company policies shape the interactions of a company.

4. Rewards & Recognition

Letting your employees know that you appreciate their timeliness will encourage them to be punctual. You can show this appreciation by giving awards at annual functions or quarterly titles for the most punctual employee.

You may also want to consider giving incentives for meeting deadlines and timely project deliveries if that fits in your compensation program.

Employee Attendance Improvement Plan

If a particular employee’s attendance is in poor shape you should consider implementing an employee attendance improvement plan. This is nothing but an intervention plan to help employees to correct their course and get their attendance up to the mark again.

Any plan must start with a detailed discussion with the employee and understanding their reasons for absenteeism or unaccounted leaves.

Sometimes employees have a genuine problem like a sick spouse, addictions or single parenthood. In this case flexible working options or part- time schedule can be worked out.

Once the problem is known a 30-day plan can be made to evaluate employee productivity and punctuality.Counseling sessions, scheduling assistant and supervisory observation is an important part of employee attendance improvement  program.

 

 

Posted on by Wifi Attendance Super Admin

Introduction

Being an HR MANAGER means a craft of cleverly managing people as resources for a steep rise in business efficiency. It involves duties like recruitment, management and reinforcement of policies for the welfare of the employees.

A large part of the valuable time is invested in managing employee attendance and payroll processing. WiFi attendance system is the solution put forth for eliminating the loss of these precious hours.

All it needs to work is the office WiFi network hardware.

The system makes the process of marking and managing attendance effortless. The records can be easily processed to calculate the amount of man hours invested on premises.

For More – Click Here

Posted on by Wifi Attendance Super Admin

WiFi Attendance is a new technology to track employee attendance in offices.

It uses office WiFi network to mark attendance of employees. Employees can log in to the app and mark their presence only if they are in office WiFi network.

It’s a step ahead of biometric punching and online login which have their drawbacks.

Because this technology is new in the market choosing the right system can be tricky.

You need to know how the technology works and what features to look for in the app.

Here is all you need to know the benefits of using WiFi Attendance App for your organization.

1. Accuracy

The most important criteria to check is the accuracy of the system. Errors in recording time and attendance can lead to lots of problems in HR activities.

As you know, attendance is related to your payroll, leave management and task scheduling; so inaccurate records will lead to problems in all these systems.

By the very nature of it WiFi attendance is quite accurate. Since the employees can only mark their attendance on their mobile when they are in office network, there is not much room for error.

To check accuracy you can request for a trial period or demo of the system. Check out the attendance marking at different distances from the WiFi network. You can also speak to current clients of the vendor to get their feedback.

2. After Sales Service

Service should be a consideration when selecting the system. Is the service support on mail, on call or on ground? For many service providers the support will depend on plan you choose.

So a Basic Plan may have just on-mail support and the Pro Plan will have a dedicated relationship manager for you.

It’s advisable to choose a plan with extensive support at least for the initial few months. Hopefully your new system requires minimal support and you can easily cut back on the service support.

3. Payment Options

There are various ways to charge for attendance systems in the market. Some companies charge fixed monthly fees depending on the plan and others charge a fee per employee.

If you are a smaller organization a per-employee fee will work out better. For bigger and fast growing organizations a fixed plan may turn out to be cheaper.

Look for a monthly payment cycle to start off with. This will give you the flexibility to change plans or system if required.

As you get confident with the attendance system you can look at long-term fixed contracts as they usually give a discounted rate for long haul.

4. Live Tracking

Since WiFi Attendance system operates by tracking smartphone, most of the providers will give live tracking as a feature.

You can see the live location of employees within the premise with this feature. This is helpful when the office campus if huge with multiple premises.

Also this prevents the problem of employees coming, marking the attendance and leaving the office early.

5. Integration with Payroll & Leave Management Systems

Attendance data feeds into your HRMS system and hence integration with payroll and leave management system is crucial. The attendance records should be exportable and compatible to HRMS systems.

The best would be for WiFi Attendance system to also have leave application and calendar capabilities so that employees don’t have to login to different systems to manage their leaves.

attendance app

Ideally the system should have a desktop dashboard also to allow HR to easily view details of hours worked by employees and leave management approvals.

Easy integrations and automation save a lot of time for HR. They can concentrate on strategic work rather than wasting time on different systems and solving data issues.

6. Reports

Data is of immense value to organizations today. All the data on attendance and working hours can be out to use to give many insights to HR.

For example, reports on abseentism, late arrivals, average hours worked, average break time, etc., can give HR knowledge to take decisions quickly.

Look for customizable reports and data analytics capabilities in a WiFi Attendance system. This way you can get exactly what you want and use all the data to drive profitable changes in your HR policies.

wifi attendance

 Conclusion

Absence of any additional physical infrastructure and monthly payment option in WiFi attendance system means minimal risk to start off with.

Still you do not want to waste the time spent in signing up all your employees into the system and implementing it.

Fortunately, it is easy to check for all the above points before you commit to a system. So talk to your vendor about accuracy, after sales service, live tracking, integration and report generation in advance.

You can also start by testing the system with a few employees or requesting for a trial period if available.

Posted on by Wifi Attendance Super Admin

Can you visualize attendance app as a centralized information portal?

Ever wondered what benefits it could reap for your business?

Virtual collaboration comes very handy in today’s digitized world.

Information integration and notifications over a common platform improves collaboration and sets groundwork for future alliances.

Here are 7 Advantages in which blogs and news updates over WiFi Attendance app can benefit the functionality of your firm:

1. Employees Know Company Updates

The app is for measuring the man hours invested in your business. Naturally right every being in the premises is liable to use it. What better place to share important notifications and announcements?

2. Each team has a platform to voice out

There is space for more than just business communications like HR, IT, Travel and Operations. Every department can share and highlight their configurations and processes.

3. Promoting products within the firm

The best means to unveil products launched by the company to the folks inner circle!

The company can share updates and important information about the products on a single platform.

4. Say hi to the new ones on board!

Sharon has recently been recruited to a part of your marketing team. The HR has to brief her about company policies and goals. In addition to vocally advocating the policies and terms of the company, she can have a glimpse of business metrics over the past year from the blog shared over the common employee management platform.

This not just gives her a tour of company policies but also helps her ramp up quick. Not to mention a lot of email effort saved on the HR side to be invested in tasks that genuinely deserve serious attention.

5. Better Collaboration between Teams

Each team needs to be aware of the progress made by the other. After all business profit is the measure of the cumulative effort of each member of the firm puts in. Collaboration stems creativity and enhances productivity.  It helps all sections stay connected and organized

Each individual knows what is happening around them and this helps a great deal during challenges. Not to mention, the first step towards problem solving is the complete idea of the system we are dealing with.

6. Company announcements and Policy reinforcement.

Employees have a centralized access to the latest news and updates about the workplace. Besides being a robust medium for communication tool, it keeps the users updated with plenty of information.The blogs have a strong communicational and educational potential.

7. More Ideas

Putting up updates and announcements on a tool that is common to every individual from each department maintains a connection between folks working in a firm.

Once users are served with information, the seed blooms into a tree shadowing a huge number of minds. Ideas nourished below could be capable of seeding a barren yard. You never know!

 

Posted on by Wifi Attendance Super Admin

Apart from the obvious cost difference over a biometric system, which we will dwell upon in a minute, the WiFi attendance system is a superior way to manage workforce effectiveness.

Whether you are a start-up or a giant, this app is built to enhance your organisations performance. As you read further, you will uncover the treasure that a mere attendance app can hold.

wifi attendance

WiFi attendance vs Biometric system

Let’s take a minute here to help you rule out a popular yet limited method of marking attendance – The Biometric system.

Generally, prices range from $5,000 to $10,000 per door for a complete system that includes the biometric scanner, a specialized locking system, software integration and installation.

The WiFi system costs about one-tenth of a biometric system per annum for a firm that is small scale. Take a look for yourself here.

This is one of the most visible and stark differences. But the advantages of having an attendance system that also collects employee productivity data, or let’s say ‘acts as a mini manager’ for your manager, are hard to put a price on.

Helping your workforce focus on crucial tasks instead of micromanaging each employee is a concrete step towards increasing productivity and creating ideal working conditions.

But there happen to be so many Wi-Fi attendance apps in the market.

What makes our product superior?

The thought behind it – to not just be an attendance app.We have built this app keeping in mind each organisational pillar – managers, HR personnel and employees.

Our goal is to give each workplace an edge over other organisations by being efficient, accurate and swift.

Let’s delve a little deeper into what gives this product an edge:

1. Setup and configuration

Setup and configuration is a 5-step online process requiring no additional hardware if your company has an existing WiFi setup.Once the setup is done, it has a user-friendly dashboard which has leave management, attendance management, time worksheet, team preference module and many such amazing features that can be customised.

2. Set up a WiFi range

You can avoid employees punching in leaving from outside the office by setting a Wi-Fi range.  A feature unfortunately absent from most other Wi-Fi attendance apps!

attendance app

3. Managers can use it to track employees within the premises

Tired of Sally spending all her time pruning the office garden instead of working?

While the effort is worthy of appreciation, it is not really what you hired her for. Making sure each individual contributes their fair share to the company is a tedious and daunting task.

This can now thankfully be outsourced to the app with the Live Tracking feature. This feature also helps eliminate buddy punching.

4. Apply and approve leaves

For managers and employees both, this app is a quick and impersonal way to apply for and approve leaves. One can also view the company approved holiday list for hassle free planning.

5. Microsoft Azure

It uses Microsoft Azure. Without getting into the technicality of what cloud computing is, this literally translates to your business not having to invest in additional hardware to maintain massive amounts of data collected over years.

It also eliminates the need to invest in software for data analytics. It measures the efficiency of your workforce with the help of a feature called- Team Productivity Sheets.

6. Assign tasks

This unique app helps project managers as well. This allows them to allocate tasks to team members via Team Preference Module. The module has sections where employees can enter the time spent on a project, which can further be segregated into billable and non-billable tasks.

Allowing managers to focus on the bigger picture and not have to worry about ‘who did what’. Sounds like a dream? Yes, that’s what we had in mind!

7. Cumulative analysis

This app generates data reports that help you take decisions pragmatically. Enabling managers to make the right decisions during appraisals and choose team members for the future.

Final Thought

We call this an attendance app to keep it simple in the minds of our customers, but a quick glance at the features will convince you that it has way more value.

With the advent of technology, a small business decision like how to capture attendance can revolutionise your workplace.

Don’t miss the bus on a smarter way of working!

 

 

 

Posted on by Wifi Attendance Super Admin

HR managers play a crucial role in the success of any organization. The role of an HR manager includes tasks such as human resources and employee management, attendance management, leave management, payroll management and so on.

But, very often the processes are time- consuming and tedious as well.

So, wouldn’t it be great to have a quality app to make the whole process easier and more efficient?

We have designed a unique app for attendance management as well as HR management – WiFi Attendance App.

Here are 5 ways WiFi Attendance App helps the HR manager

attendance app

1. Attendance Management & Employee Location Tracking

WiFi Attendance App offers an impressive dashboard to manage employee attendance effortlessly.HR Managers will get accurate data of attendance details via this app.

Unlike usual attendance apps, this app works only on pre-set office WiFi range.  Employees can mark their attendance at office WiFi zone. HR mangers can easily track employee location with a few clicks. This ensures real time employee presence at office and prevents buddy punching as well.

WiFi attendance is absolutely a replacement for biometric systems and usual employee attendance apps. Besides attendance management it has several other features to make HR management easier and effective.

Check this video to know how effective is a WiFi attendance system

2. Leave Management

What makes WiFi attendance app different is its easy to use user interface. It‘s easy to apply leaves via this app. Employees would get a clear data of available leave details for the month.

There are separate fields to enter data such as reason for leave and number of days required . This will help employees to apply leave with a few clicks via their smartphone.

A notification message will be sent to the reporting manager or HR manger for approval. HR managers will get the leave details of each employee precisely. This will help them in payroll processing at the end of every month.

3. Employee Productivity Hours

It’s obvious that nobody likes spending time on doing unnecessary admin work. Your employees might be using spreadsheets to enter their task details and worked hours.

It would be difficult for HR managers or Project managers to check each and every spreadsheet to evaluate the performance of employees.

WiFi Attendance App offers you timesheet feature to track employee productivity and worked hours. Project managers can assign tasks to the team members via team preference module.

Employees can enter the time spend for each projects in respective sections. There are sections to enter billable and non-billable tasks. This feature will be helpful for project managers and HR managers to check the workflow.

4. Data Based Actions

Wifi attendance can offer many features that help HR managers in data-driven decision making. Features such as timesheet, attendance management, and leave management are helpful for them to make decisions on actual and accurate insights.

An overview of attendance, leaves and productivity would help HR managers or Project managers to make right decisions at the time of appraisals and picking right employees for projects.

Analysing data can also help to identify the changes needed for overall development of the organization.

5. Useful for Sending Notifications

HR managers can make use of the notification feature to compose and send notifications to an employee or a group of people. This feature allows notifications to be sent immediately at a scheduled date, or as recurring events.

Notifications can be delivered in the form of:

  • Email messages
  • Announcements on homepage or dashboard page

Attendance App

 A Final Thought

Using a WiFi Attendance App can offer businesses many benefits such as smart attendance management and real employee presence tracking. So think about choosing a future proof app for next level attendance tracking and smart HR management.

 

Posted on by Wifi Attendance Super Admin

Do you have an automated employee attendance tracking system at your office? Many startups begin with minimal to no attendance tracking. However, as the company grows, tracking of attendance becomes necessary.

Many companies realize this too late after paying for wasted man-hours. Lack of attendance tracking can lead to losses where employees are taking you for a ride.

Some companies do have an attendance tracking system in place but it is simply inefficient. To help you avoid losses we have put together 10 most common attendance tracking mistakes in the form of an infographic. Each point also includes a solution for you to avoid them.

Take a quick look!

10 Attendance Tracking Mistakes

Posted on by Wifi Attendance Super Admin

Work ethic is the belief of the employee on the appropriate behaviour at work. Every company has a behavioural expectation that is the norm and this is closely related to company culture. One of the major factors shaping company culture and work ethics is attendance.

Companies with positive work ethics have employees who come on time, are actively engaged in their work and are motivated. On the other hand absenteeism, frequent leaves, coming late and leaving early from office are all reflection of poor work ethics.

Rules on attendance and employee attendance affect company work ethic. To put it simply, low attendance, absenteeism and tardiness leads to poor work ethic in office.

Therefore, a company must ensure that healthy work ethic is maintained by managing good attendance. This has to be done by careful monitoring of employees and policies by top management.

Let us look at how this can be done effectively.

Monitoring Employee Attendance for Work Ethic

Employees with poor attendance are toxic for your office environment. Casual attitude of few employees can spread throughout the office to bring down everyone’s productivity. For this reason it is important to have employees with right work ethics in your company.

All efforts should be made to avoid hiring employees who are tardy and low on motivation in the first place. Background check on candidates is helpful for this. What is the reputation that they have in previous company? You want to hire candidates who add to your work ethics rather than pull it down.

It is more likely that a new hire will be influenced by your company culture rather than him changing your company. So make sure that all new hires are made aware of attendance policies and sign the policy. This gives a clear message that you are serious about attendance in office.

There should also be policies on absenteeism and tardiness. Many companies do not define these formally even though they are equally harmful to a full day leave. Coming late to office, taking undue long breaks, surfing the internet all count as absenteeism. These behaviours reflect insincerity and bad work ethics of employee.

Without monitoring attendance and work the HR has no way to know that low attendance and absenteeism is a ground reality in the company. Wifi attendance monitoring, productivity tracking and online work tracking are all effective ways to monitor employees and catch any problems in the nip.

Besides this managers and supervisors must also be trained to report attendance problem and tardiness immediately to HR.

Action by Management

Once low attendance is brought to notice, management must take swift action on it. Actions let employees that casual attitude and tardiness is not tolerated in this company and will be dealt with accordingly.

Consequences of poor attendance must be spelt out in the attendance policy and implemented in case of breach. Warnings and escalations usually work to change employee’s behaviour.

However, management should not shy away from taking decisive actions when required. People who are not productive should not be kept in the company. Such employees only cause resentment among productive workers and negatively affect new hires.

Removing an employee on attendance grounds might be a hard call but the management has to take it to preserve the company work ethics.

Final Thoughts

Attendance, company culture and work ethics are closely related to each other. Low attendance and tardiness by employees is reflection of poor culture in the company. Over time this leads to low morale and unproductive work ethics among employees.

To prevent work ethics from going bad, companies must hire wisely, have a formal attendance policy and take action when attendance is below par for an employee.