Tag: Attendance Management Software

Posted on by Wifi Attendance Super Admin

We are talking about technical evolutions taking man to space, but are skeptical to take a step towards the cloud.

Well here we only mean the cloud computing services – to be precise!

Given the complexity of the current attendance and productivity profiling methods, it is definitely a setback for the ninjas of the business who haven’t opted for a virtual and a self upgrading database yet.

A large number of businesses which have switched to cloud are already experiencing ramped up revenue in comparison to the competitors who haven’t.

If all the rant you have been hearing about how the service helps enhance efficiency and accuracy is not enough to convince you, we’ll break it down for you a little more in detail.

wifi attendance

1. No Software installation required

It comes as no surprise that cloud based programs can be directly accessed through any authorized desktop devices.

The purpose of saying “authorized” here is to highlight the fact that employers can restrict the attendance activities to certain PCs inside the office premises.

No loop holes that lead to fraudulent activities!

Also, a rather new approach to disaster proofing your records! Being web applications they naturally do not demand any room on the system of the user.  There is absolutely no need to go through the process of download and installation to clock in and out.

2. No proprietary hardware or infrastructure required

Many clocking devices as you know them are a hardware installed at office entry points. They run on principles ranging anywhere between biometric scans to proximal contact RFID cards.

Such devices not only call for installation costs but also demand constant maintenance. But when you switch them with a network based attendance system, it not only saves you the financial investment but also raises the productivity metrics.

How is that true?

Hardware based systems can only keep you updated on the in and out time of the employee, while most cloud based systems have a comprehensive roster of features making them more reliable and efficient.

3. System administration

You can’t afford to not think of having a task force in place for managing and maintaining all you technical implements.

But with all your data now resting in cloud architecture, it is rest assured that the role of an IT department is peacefully ruled out when it comes to managing employee attendance information.

4. Security

For starters this is a network administered storage space undergoing overnight backup and hardening, and is least vulnerable to system failures.

When it comes to cybercrime threats like ransom-ware, data theft and computer hacking, the argument definitely goes in the favor of cloud computing. The reason being highly robust counteractive protocols put in place to fight potential breach detection.

Cloud computing systems prioritize on analyzing business risks rather than scanning susceptible systems for identifying intrusion point.

Data loss in case of system failure or crash is the last thing you need to worry about as the data is redundantly backed up on multiple servers. And of course these are virtual servers, not prone to the mishaps of internal crisis.

attendance app

5. Auto updates

Cloud service providers manage the backend infrastructure all by themselves leaving you with ample amount of time to focus on other priorities.

Software and UI updates occur by itself on cloud with you not having to spend a single penny on it. You would rather concentrate your IT resources over a more innovative production appliance rather than exhausting them over petty issues of system updates. At least not in the era when you have a full proof solution to avoid these obstacles!

6. Ubiquitous and On-demand access

As it stands, all you need to access data of a cloud based system is internet connection. In the face of overwhelming odds that might cause you to be away and not in premises, there could be a situation where in accessing certain clocking records may arise.

Having round the clock accessibility to records might prove to be a blessing in such cases.

7. Zero servers cost

Speaking of a server based data storage, you can expect zero expenses which rise as a result of technical issues. We know for a fact that cloud computing services deploy remote resources for the purpose of data storage.

That means a complete annulment of server cost. Unlike physical servers which could give you a run for the money, cloud computing uses virtual servers. These are cost effective and save a lot on business capital.

 8. Rise in productivity

Presuming your current attendance system is a contemporary mode involving manual interpretations for payroll calculations, the outcome is bound to suffer delays due to the human factor.

On the other hand, think about a system with real time analytical capabilities. It would downright reduce the burden of all clerical tasks and speed up the process.

Conclusion

Attendance management generically is a tedious task.

With the integrated functions of man-hour estimation and operational efficiency parameters, it definitely calls for a more flexible and a judicious mechanism.

Unlike other records which involve major availability and security issues, businesses can count on cloud to for a more faithful and unassailable data keeping.

In the words of Evgeny Morozov( author and technology skeptic)- “Cloud computing is a great euphemism for centralization of computer services under one server.”

More so, the people who have already embraced the tech have claimed a better functioning of business, enhanced services for their clients and ultimately higher profit margins.

Posted on by Wifi Attendance Super Admin

Ever introspected how much the outdated systems are costing you and your business?

If ever asked, any HR manager would invariably mention the payroll processing in the list of their most despised tasks.

In today’s era if we have not automated the task of time keeping we are undoubtedly lagging the race.

Employee attendance management is no less than a laborious form of computation. No doubt it is easy, but the results are affected by a lot of deviations in shifts and scheduling.

Having software in place for this process will not only maximize efficiency but also eliminate potential errors caused by distractions of humans.

If you are still not convinced by the gravity of the matter, have a look at the roster of benefits that can be enjoyed with a web based time clock app at your disposal.

wifi attendance

1. Prevents time theft

Prevents the employees from committing unfair attendance practices like buddy punching. In a cloud based attendance system there is no room for time theft.

2. Easy and flexible

Web based time clock apps provide users the comfort of punching in using personal mobile devices. There is no need of a special hardware device to for attendance.

3. Lowers the strain on HR department

Every time an employee needs a leave or has any enquiry about the remaining number of compensatory offs, he would approach the HR for the details.

With the introduction of this software the HR is ruled out from the picture. Employees can have direct access to their time sheets and activity trackers. This will help them tweak their planning of work and vacation.

4. Exhaustive account of employee performance

Managers might need to access employee time cards for monitoring employee performances. This is a major parameter while employee productivity and contributions are assessed for the purpose of hikes and increments.

Using web based time clock apps, an elaborate account of activities can be generated. The report showing a breakdown of man hours for each task is created for the employer to carry out a rightful examination at the time of appraisals.

5. Integrated Functions and facilities

Not only attendance, but other a web based time keeping app is a collective interface enveloping other features like leave management, over time, yearly calendar, PTOs.

Many apps have a feature of sending customized alerts to the employees when their timings are not aligned with the shifts.

A major advantage of a cloud based system is it can store records from any number of facilities and warehouses that belong to a business. You need not have a separate time keeping implement for each premise.

attendance app

6. Highly accurate

Accuracy is the main objective we look to accomplish when we resort to technology. Web based time tracking software turns out to be a boon during audits and payroll calculations. Imagine all the manual calculations with a paper based attendance record.

With the introduction of cloud based systems it becomes a breeze to manage all employee related data like productivity, overtime, man hour calculations etc.

The system is complicit to accurately measure the productivity and will save you the trouble of dealing with losses due to time theft and unproductive premise hours.

7. Easy maintenance

Cloud based time tracking systems do not face troubleshooting, upgrades and update issues. Hence it is much easier for the IT department to maintain the data and manage the system.

8. Profitable

No better implement that can give you a cost effective solution to the tedious process of managing employee information.

Considering the cost of installing and maintaining an employee attendance tracking hardware, this application seems very much viable and agile.

All you need to do is install the central management system and feed employee data. The information will be auto mapped once the subjective mobile devices are connected to the system over the network. Thus the need of employing a separate hardware is dropped.

9. Round the clock record retrieval

The HR, managers or any other authorized officer can access the details of employees for the purpose of payroll calculation, performance monitoring as and when they desire. The details of the monthly activity and daily working hours can be easily fetched once all data is saved on cloud.

10. Secure

Count on the cloud based server for data protection in case of crisis or any other natural disasters. The imminent issues of power failures and calamities are inevitable but we do have the power to disaster proof and secure our records from them.

Cloud based systems have a strong armor against all the odds including system crashes and hacking as they undergo nightly backup and hardening procedures.

11. Environment friendly

The amount of paper produced each year in the world is figure running at a lightning fast speed. The demand is said to double by the year 2030.

You can only imagine how much you could save the environment if you switched to paperless means of employee management. A web based time clock system could be your step one.

Would it really be worth choosing a manual time tracking methodology at the cost of the 10 practical parameters we just assessed?

Human operated systems are tedious, time consuming and prone to errors. While time clocks are flexible, secure and can be easily scaled up with growing employee numbers.

Posted on by Wifi Attendance Super Admin

Introduction

Being an HR MANAGER means a craft of cleverly managing people as resources for a steep rise in business efficiency. It involves duties like recruitment, management and reinforcement of policies for the welfare of the employees.

A large part of the valuable time is invested in managing employee attendance and payroll processing. WiFi attendance system is the solution put forth for eliminating the loss of these precious hours.

All it needs to work is the office WiFi network hardware.

The system makes the process of marking and managing attendance effortless. The records can be easily processed to calculate the amount of man hours invested on premises.

For More – Click Here

Posted on by Wifi Attendance Super Admin

WiFi Attendance is a new technology to track employee attendance in offices.

It uses office WiFi network to mark attendance of employees. Employees can log in to the app and mark their presence only if they are in office WiFi network.

It’s a step ahead of biometric punching and online login which have their drawbacks.

Because this technology is new in the market choosing the right system can be tricky.

You need to know how the technology works and what features to look for in the app.

Here is all you need to know the benefits of using WiFi Attendance App for your organization.

1. Accuracy

The most important criteria to check is the accuracy of the system. Errors in recording time and attendance can lead to lots of problems in HR activities.

As you know, attendance is related to your payroll, leave management and task scheduling; so inaccurate records will lead to problems in all these systems.

By the very nature of it WiFi attendance is quite accurate. Since the employees can only mark their attendance on their mobile when they are in office network, there is not much room for error.

To check accuracy you can request for a trial period or demo of the system. Check out the attendance marking at different distances from the WiFi network. You can also speak to current clients of the vendor to get their feedback.

2. After Sales Service

Service should be a consideration when selecting the system. Is the service support on mail, on call or on ground? For many service providers the support will depend on plan you choose.

So a Basic Plan may have just on-mail support and the Pro Plan will have a dedicated relationship manager for you.

It’s advisable to choose a plan with extensive support at least for the initial few months. Hopefully your new system requires minimal support and you can easily cut back on the service support.

3. Payment Options

There are various ways to charge for attendance systems in the market. Some companies charge fixed monthly fees depending on the plan and others charge a fee per employee.

If you are a smaller organization a per-employee fee will work out better. For bigger and fast growing organizations a fixed plan may turn out to be cheaper.

Look for a monthly payment cycle to start off with. This will give you the flexibility to change plans or system if required.

As you get confident with the attendance system you can look at long-term fixed contracts as they usually give a discounted rate for long haul.

4. Live Tracking

Since WiFi Attendance system operates by tracking smartphone, most of the providers will give live tracking as a feature.

You can see the live location of employees within the premise with this feature. This is helpful when the office campus if huge with multiple premises.

Also this prevents the problem of employees coming, marking the attendance and leaving the office early.

5. Integration with Payroll & Leave Management Systems

Attendance data feeds into your HRMS system and hence integration with payroll and leave management system is crucial. The attendance records should be exportable and compatible to HRMS systems.

The best would be for WiFi Attendance system to also have leave application and calendar capabilities so that employees don’t have to login to different systems to manage their leaves.

attendance app

Ideally the system should have a desktop dashboard also to allow HR to easily view details of hours worked by employees and leave management approvals.

Easy integrations and automation save a lot of time for HR. They can concentrate on strategic work rather than wasting time on different systems and solving data issues.

6. Reports

Data is of immense value to organizations today. All the data on attendance and working hours can be out to use to give many insights to HR.

For example, reports on abseentism, late arrivals, average hours worked, average break time, etc., can give HR knowledge to take decisions quickly.

Look for customizable reports and data analytics capabilities in a WiFi Attendance system. This way you can get exactly what you want and use all the data to drive profitable changes in your HR policies.

wifi attendance

 Conclusion

Absence of any additional physical infrastructure and monthly payment option in WiFi attendance system means minimal risk to start off with.

Still you do not want to waste the time spent in signing up all your employees into the system and implementing it.

Fortunately, it is easy to check for all the above points before you commit to a system. So talk to your vendor about accuracy, after sales service, live tracking, integration and report generation in advance.

You can also start by testing the system with a few employees or requesting for a trial period if available.

Posted on by Wifi Attendance Super Admin

HR managers play a crucial role in the success of any organization. The role of an HR manager includes tasks such as human resources and employee management, attendance management, leave management, payroll management and so on.

But, very often the processes are time- consuming and tedious as well.

So, wouldn’t it be great to have a quality app to make the whole process easier and more efficient?

We have designed a unique app for attendance management as well as HR management – WiFi Attendance App.

Here are 5 ways WiFi Attendance App helps the HR manager

attendance app

1. Attendance Management & Employee Location Tracking

WiFi Attendance App offers an impressive dashboard to manage employee attendance effortlessly.HR Managers will get accurate data of attendance details via this app.

Unlike usual attendance apps, this app works only on pre-set office WiFi range.  Employees can mark their attendance at office WiFi zone. HR mangers can easily track employee location with a few clicks. This ensures real time employee presence at office and prevents buddy punching as well.

WiFi attendance is absolutely a replacement for biometric systems and usual employee attendance apps. Besides attendance management it has several other features to make HR management easier and effective.

Check this video to know how effective is a WiFi attendance system

2. Leave Management

What makes WiFi attendance app different is its easy to use user interface. It‘s easy to apply leaves via this app. Employees would get a clear data of available leave details for the month.

There are separate fields to enter data such as reason for leave and number of days required . This will help employees to apply leave with a few clicks via their smartphone.

A notification message will be sent to the reporting manager or HR manger for approval. HR managers will get the leave details of each employee precisely. This will help them in payroll processing at the end of every month.

3. Employee Productivity Hours

It’s obvious that nobody likes spending time on doing unnecessary admin work. Your employees might be using spreadsheets to enter their task details and worked hours.

It would be difficult for HR managers or Project managers to check each and every spreadsheet to evaluate the performance of employees.

WiFi Attendance App offers you timesheet feature to track employee productivity and worked hours. Project managers can assign tasks to the team members via team preference module.

Employees can enter the time spend for each projects in respective sections. There are sections to enter billable and non-billable tasks. This feature will be helpful for project managers and HR managers to check the workflow.

4. Data Based Actions

Wifi attendance can offer many features that help HR managers in data-driven decision making. Features such as timesheet, attendance management, and leave management are helpful for them to make decisions on actual and accurate insights.

An overview of attendance, leaves and productivity would help HR managers or Project managers to make right decisions at the time of appraisals and picking right employees for projects.

Analysing data can also help to identify the changes needed for overall development of the organization.

5. Useful for Sending Notifications

HR managers can make use of the notification feature to compose and send notifications to an employee or a group of people. This feature allows notifications to be sent immediately at a scheduled date, or as recurring events.

Notifications can be delivered in the form of:

  • Email messages
  • Announcements on homepage or dashboard page

Attendance App

 A Final Thought

Using a WiFi Attendance App can offer businesses many benefits such as smart attendance management and real employee presence tracking. So think about choosing a future proof app for next level attendance tracking and smart HR management.

 

Posted on by Wifi Attendance Super Admin

In these days for a business to thrive, they should be updated with new technologies. Many businesses fail as they don’t track their employees’ working hours or some use outdated time and attendance monitoring systems that may lack on many areas. This may cause serious losses in the form of employee overpayment, time loss in the administrative and managerial areas.

So companies need to keep an eye on current and upcoming trends in time and attendance monitoring systems and implement those on their business to achieve success.

Below mentioned are some important key trends that are currently redefining the whole concept of employee time and attendance monitoring systems.

1. Automated Time Tracking

Automated time tracking is a new way of system which operates based on cloud, which can offer real-time access to data. This in turn can offer employees a sophisticated and user-friendly way rather than outdated time tracking process. Automated systems offer employee dashboards and versatile punch in ways, together with the options to punch in via employee’s smart phones or tablet devices.

2. WiFi-Enabled Attendance Tracking

WiFi-enabled attendance tracking systems will be able to support record keeping of large number of employees’ time and attendance. This system leverages biometric technology that helps to guarantee accuracy of time punching. This in turn will promote larger potency and accuracy. You can check more details here.

3. Tablet Kiosk App

Some companies make use of tablet kiosk application. Through tablet kiosk application, employees can easily clock in and out using their Apple mobile devices; a perfect resource for folks on the move.

With its increased practicality and sleek computer program,employers are able to track real-time productivity of their employees. Also, it can enhance productivity of employees and also can improve the overall efficiency of the organization.

4. Biometric Kiosk

Biometric Kiosk is an android based touch screen system. It permits staff to verify work schedules, review their time schedules and also can request time off. In some of the version, staff will be simply able to scan present job listings and different options.

Like different biometric devices, now employers don’t have to be compelled to fret about incidents of buddy punching or time theft. Fingerprint readers and different varieties of authentication will facilitate in eliminating misconduct associated with time and attendance.

5. Advanced Scheduling Modules

Scheduling also takes place through cloud based software. Advanced scheduling modules offer businesses larger visibility and flexibility in managing schedules of employees. Schedules are often digitally monitored on a weekly basis by employee group with pre-defined capability necessities per worker shift.

In addition to that, staff can clearly offer their availability to supervisors and will be able to receive email notifications based on changed shift schedules in real time; creating things easier in terms of coming up with plans and stick on to commitments in employee’s personal lives.

6. Mobile Time sheets

It is now completely a forgotten story of signing time sheets or manually entering the attendance. Mobile time sheets software which can be downloaded as an application to your tablet or other mobile devices; allows employees to access their time sheets online. Employers can use this information to process payroll, record-keeping and also the ability to closely track the employee attendance.

As we have now got an idea about new trends in time and attendance systems. Here are some reasons why you should be investing in a new time and attendance monitoring system:

1.Saves money
2.Reduction in errors
3.Improved accuracy
4.Saves time
5.Enforcing company policies and legal compliance
6.Easy management of working hours
7.Easy schedule and shift management
8.Quick and accurate reports

Final thoughts

The above mentioned are some of the awesome features that are making time and attendance monitoring system industry simple and integrated. As the process of time and attendance system is not easy, needs and requirements have to be well defined to be included on the software and also changes have to be integrated into the system for effective tracking of your employees’ time and attendance.

Make sure that you have software that can perfectly fulfil your organizational needs. If you are looking for a suitable time and attendance system, we can help you with that. Please share your thoughts with us.

Posted on by Wifi Attendance Super Admin

Attendance management software offers you lots of advantages over manual attendance management. If you are one of those who went through hell while manually managing the attendance in an organization, you won’t even think of going back to the time and will embrace the software whole heartedly.

But, do you really think any attendance management software can solve the problems you commonly face during manual attendance management? The answer is “NO.” In fact, it’s just going to bring more trouble to you.

Why You Have to Choose the Right Attendance Management Software?

  • When you say an “attendance management software,” that’s exactly what it should do–to accurately manage the attendance of employees/students in your organization.But, most attendance management software fail to do so. Sometimes the attendance isn’t properly recorded or leaves not rightly marked, which can leave you in a mess when it comes to calculating payroll.
  • Employees these days expect the organization to be transparent with them and that is the best way to build a loyal and trustworthy workforce. For that, you must have an attendance management software that provides the employees access to their attendance data.
  • Also, if they are informed about the number of absentees in their team for the day, the employees can coordinate among themselves and share the work. This will prove useful to the HR managers, who otherwise will have a hard time compensating the work for those on leave.
  • In an organization, you have different kinds of employees. There are people who always seem focused and work hard for the company and there’s another category who are into all kinds of malpractices within the organization. Recognizing them isn’t an easy job.
  • Records of an attendance management software is the best solution for that. But, if the software you have doesn’t help you, it’s obvious that you have made the wrong choice.
  • Your employees work hard for your organization and therefore, it is your responsibility to pay them fairly. Mistakes in employee attendance records can affect the payroll, leaving the employees unhappy.If your employees are not satisfied, this can affect their performance and as a result, your company’s profit and success will be at stake.

Now that you have many reasons to wisely choose your attendance management software, how do you really make the right choice?

Here’s a list of things you must keep in mind while choosing an attendance management software:

  • See if the software suits the working of your organization. Some companies have multiple shifts. If your organization falls into the category, you must go for a software that handles attendance from all the shift hours. Also, it must comply with the company rules and regulations.
  • Invest wisely. Remember, cost isn’t everything. An expensive attendance management software may not work the way you expect it to. Anything cheap won’t work either. Instead, look into aspects such as quality, accuracy and efficiency that you really need for effective results so that you won’t be wasting your time and money.
  • Yes, complex things do look cool. But a complex attendance management software will only add to the hardships you already have. So, go for comprehensive and convenient attendance management software that your HR department and other employees can easily handle.
  • Look for software that is customizable. This makes it easy for the HR department to deal with errors, if any, and make changes when required.
  • Nowadays, people use all kind of gadgets and therefore, software must be compatible with at least the most popular devices. Check if the software comes with a desktop and mobile version before you make a choice. This will prove helpful to the employees who work outside the office.
  • Go for attendance management software that provides real-time data. This makes it convenient for the employees to check the updates regularly and inform the HR department if any change is needed. Also, the HR department won’t have to wait till the last minute to ensure that the data is accurate, thereby making payroll calculation an easy task.

Final Thoughts

Consider the above mentioned points and you have the right attendance management software for your organization. Your employees will be at peace, your profits will improve and you will be one step closer to success that you have always been craving for.