Tag: Attendance Management System

Posted on by Wifi Attendance Super Admin

We are talking about technical evolutions taking man to space, but are skeptical to take a step towards the cloud.

Well here we only mean the cloud computing services – to be precise!

Given the complexity of the current attendance and productivity profiling methods, it is definitely a setback for the ninjas of the business who haven’t opted for a virtual and a self upgrading database yet.

A large number of businesses which have switched to cloud are already experiencing ramped up revenue in comparison to the competitors who haven’t.

If all the rant you have been hearing about how the service helps enhance efficiency and accuracy is not enough to convince you, we’ll break it down for you a little more in detail.

wifi attendance

1. No Software installation required

It comes as no surprise that cloud based programs can be directly accessed through any authorized desktop devices.

The purpose of saying “authorized” here is to highlight the fact that employers can restrict the attendance activities to certain PCs inside the office premises.

No loop holes that lead to fraudulent activities!

Also, a rather new approach to disaster proofing your records! Being web applications they naturally do not demand any room on the system of the user.  There is absolutely no need to go through the process of download and installation to clock in and out.

2. No proprietary hardware or infrastructure required

Many clocking devices as you know them are a hardware installed at office entry points. They run on principles ranging anywhere between biometric scans to proximal contact RFID cards.

Such devices not only call for installation costs but also demand constant maintenance. But when you switch them with a network based attendance system, it not only saves you the financial investment but also raises the productivity metrics.

How is that true?

Hardware based systems can only keep you updated on the in and out time of the employee, while most cloud based systems have a comprehensive roster of features making them more reliable and efficient.

3. System administration

You can’t afford to not think of having a task force in place for managing and maintaining all you technical implements.

But with all your data now resting in cloud architecture, it is rest assured that the role of an IT department is peacefully ruled out when it comes to managing employee attendance information.

4. Security

For starters this is a network administered storage space undergoing overnight backup and hardening, and is least vulnerable to system failures.

When it comes to cybercrime threats like ransom-ware, data theft and computer hacking, the argument definitely goes in the favor of cloud computing. The reason being highly robust counteractive protocols put in place to fight potential breach detection.

Cloud computing systems prioritize on analyzing business risks rather than scanning susceptible systems for identifying intrusion point.

Data loss in case of system failure or crash is the last thing you need to worry about as the data is redundantly backed up on multiple servers. And of course these are virtual servers, not prone to the mishaps of internal crisis.

attendance app

5. Auto updates

Cloud service providers manage the backend infrastructure all by themselves leaving you with ample amount of time to focus on other priorities.

Software and UI updates occur by itself on cloud with you not having to spend a single penny on it. You would rather concentrate your IT resources over a more innovative production appliance rather than exhausting them over petty issues of system updates. At least not in the era when you have a full proof solution to avoid these obstacles!

6. Ubiquitous and On-demand access

As it stands, all you need to access data of a cloud based system is internet connection. In the face of overwhelming odds that might cause you to be away and not in premises, there could be a situation where in accessing certain clocking records may arise.

Having round the clock accessibility to records might prove to be a blessing in such cases.

7. Zero servers cost

Speaking of a server based data storage, you can expect zero expenses which rise as a result of technical issues. We know for a fact that cloud computing services deploy remote resources for the purpose of data storage.

That means a complete annulment of server cost. Unlike physical servers which could give you a run for the money, cloud computing uses virtual servers. These are cost effective and save a lot on business capital.

 8. Rise in productivity

Presuming your current attendance system is a contemporary mode involving manual interpretations for payroll calculations, the outcome is bound to suffer delays due to the human factor.

On the other hand, think about a system with real time analytical capabilities. It would downright reduce the burden of all clerical tasks and speed up the process.

Conclusion

Attendance management generically is a tedious task.

With the integrated functions of man-hour estimation and operational efficiency parameters, it definitely calls for a more flexible and a judicious mechanism.

Unlike other records which involve major availability and security issues, businesses can count on cloud to for a more faithful and unassailable data keeping.

In the words of Evgeny Morozov( author and technology skeptic)- “Cloud computing is a great euphemism for centralization of computer services under one server.”

More so, the people who have already embraced the tech have claimed a better functioning of business, enhanced services for their clients and ultimately higher profit margins.

Posted on by Wifi Attendance Super Admin

Ever introspected how much the outdated systems are costing you and your business?

If ever asked, any HR manager would invariably mention the payroll processing in the list of their most despised tasks.

In today’s era if we have not automated the task of time keeping we are undoubtedly lagging the race.

Employee attendance management is no less than a laborious form of computation. No doubt it is easy, but the results are affected by a lot of deviations in shifts and scheduling.

Having software in place for this process will not only maximize efficiency but also eliminate potential errors caused by distractions of humans.

If you are still not convinced by the gravity of the matter, have a look at the roster of benefits that can be enjoyed with a web based time clock app at your disposal.

wifi attendance

1. Prevents time theft

Prevents the employees from committing unfair attendance practices like buddy punching. In a cloud based attendance system there is no room for time theft.

2. Easy and flexible

Web based time clock apps provide users the comfort of punching in using personal mobile devices. There is no need of a special hardware device to for attendance.

3. Lowers the strain on HR department

Every time an employee needs a leave or has any enquiry about the remaining number of compensatory offs, he would approach the HR for the details.

With the introduction of this software the HR is ruled out from the picture. Employees can have direct access to their time sheets and activity trackers. This will help them tweak their planning of work and vacation.

4. Exhaustive account of employee performance

Managers might need to access employee time cards for monitoring employee performances. This is a major parameter while employee productivity and contributions are assessed for the purpose of hikes and increments.

Using web based time clock apps, an elaborate account of activities can be generated. The report showing a breakdown of man hours for each task is created for the employer to carry out a rightful examination at the time of appraisals.

5. Integrated Functions and facilities

Not only attendance, but other a web based time keeping app is a collective interface enveloping other features like leave management, over time, yearly calendar, PTOs.

Many apps have a feature of sending customized alerts to the employees when their timings are not aligned with the shifts.

A major advantage of a cloud based system is it can store records from any number of facilities and warehouses that belong to a business. You need not have a separate time keeping implement for each premise.

attendance app

6. Highly accurate

Accuracy is the main objective we look to accomplish when we resort to technology. Web based time tracking software turns out to be a boon during audits and payroll calculations. Imagine all the manual calculations with a paper based attendance record.

With the introduction of cloud based systems it becomes a breeze to manage all employee related data like productivity, overtime, man hour calculations etc.

The system is complicit to accurately measure the productivity and will save you the trouble of dealing with losses due to time theft and unproductive premise hours.

7. Easy maintenance

Cloud based time tracking systems do not face troubleshooting, upgrades and update issues. Hence it is much easier for the IT department to maintain the data and manage the system.

8. Profitable

No better implement that can give you a cost effective solution to the tedious process of managing employee information.

Considering the cost of installing and maintaining an employee attendance tracking hardware, this application seems very much viable and agile.

All you need to do is install the central management system and feed employee data. The information will be auto mapped once the subjective mobile devices are connected to the system over the network. Thus the need of employing a separate hardware is dropped.

9. Round the clock record retrieval

The HR, managers or any other authorized officer can access the details of employees for the purpose of payroll calculation, performance monitoring as and when they desire. The details of the monthly activity and daily working hours can be easily fetched once all data is saved on cloud.

10. Secure

Count on the cloud based server for data protection in case of crisis or any other natural disasters. The imminent issues of power failures and calamities are inevitable but we do have the power to disaster proof and secure our records from them.

Cloud based systems have a strong armor against all the odds including system crashes and hacking as they undergo nightly backup and hardening procedures.

11. Environment friendly

The amount of paper produced each year in the world is figure running at a lightning fast speed. The demand is said to double by the year 2030.

You can only imagine how much you could save the environment if you switched to paperless means of employee management. A web based time clock system could be your step one.

Would it really be worth choosing a manual time tracking methodology at the cost of the 10 practical parameters we just assessed?

Human operated systems are tedious, time consuming and prone to errors. While time clocks are flexible, secure and can be easily scaled up with growing employee numbers.

Posted on by Wifi Attendance Super Admin

Introduction

Being an HR MANAGER means a craft of cleverly managing people as resources for a steep rise in business efficiency. It involves duties like recruitment, management and reinforcement of policies for the welfare of the employees.

A large part of the valuable time is invested in managing employee attendance and payroll processing. WiFi attendance system is the solution put forth for eliminating the loss of these precious hours.

All it needs to work is the office WiFi network hardware.

The system makes the process of marking and managing attendance effortless. The records can be easily processed to calculate the amount of man hours invested on premises.

For More – Click Here

Posted on by Wifi Attendance Super Admin

WiFi Attendance is a new technology to track employee attendance in offices.

It uses office WiFi network to mark attendance of employees. Employees can log in to the app and mark their presence only if they are in office WiFi network.

It’s a step ahead of biometric punching and online login which have their drawbacks.

Because this technology is new in the market choosing the right system can be tricky.

You need to know how the technology works and what features to look for in the app.

Here is all you need to know the benefits of using WiFi Attendance App for your organization.

1. Accuracy

The most important criteria to check is the accuracy of the system. Errors in recording time and attendance can lead to lots of problems in HR activities.

As you know, attendance is related to your payroll, leave management and task scheduling; so inaccurate records will lead to problems in all these systems.

By the very nature of it WiFi attendance is quite accurate. Since the employees can only mark their attendance on their mobile when they are in office network, there is not much room for error.

To check accuracy you can request for a trial period or demo of the system. Check out the attendance marking at different distances from the WiFi network. You can also speak to current clients of the vendor to get their feedback.

2. After Sales Service

Service should be a consideration when selecting the system. Is the service support on mail, on call or on ground? For many service providers the support will depend on plan you choose.

So a Basic Plan may have just on-mail support and the Pro Plan will have a dedicated relationship manager for you.

It’s advisable to choose a plan with extensive support at least for the initial few months. Hopefully your new system requires minimal support and you can easily cut back on the service support.

3. Payment Options

There are various ways to charge for attendance systems in the market. Some companies charge fixed monthly fees depending on the plan and others charge a fee per employee.

If you are a smaller organization a per-employee fee will work out better. For bigger and fast growing organizations a fixed plan may turn out to be cheaper.

Look for a monthly payment cycle to start off with. This will give you the flexibility to change plans or system if required.

As you get confident with the attendance system you can look at long-term fixed contracts as they usually give a discounted rate for long haul.

4. Live Tracking

Since WiFi Attendance system operates by tracking smartphone, most of the providers will give live tracking as a feature.

You can see the live location of employees within the premise with this feature. This is helpful when the office campus if huge with multiple premises.

Also this prevents the problem of employees coming, marking the attendance and leaving the office early.

5. Integration with Payroll & Leave Management Systems

Attendance data feeds into your HRMS system and hence integration with payroll and leave management system is crucial. The attendance records should be exportable and compatible to HRMS systems.

The best would be for WiFi Attendance system to also have leave application and calendar capabilities so that employees don’t have to login to different systems to manage their leaves.

attendance app

Ideally the system should have a desktop dashboard also to allow HR to easily view details of hours worked by employees and leave management approvals.

Easy integrations and automation save a lot of time for HR. They can concentrate on strategic work rather than wasting time on different systems and solving data issues.

6. Reports

Data is of immense value to organizations today. All the data on attendance and working hours can be out to use to give many insights to HR.

For example, reports on abseentism, late arrivals, average hours worked, average break time, etc., can give HR knowledge to take decisions quickly.

Look for customizable reports and data analytics capabilities in a WiFi Attendance system. This way you can get exactly what you want and use all the data to drive profitable changes in your HR policies.

wifi attendance

 Conclusion

Absence of any additional physical infrastructure and monthly payment option in WiFi attendance system means minimal risk to start off with.

Still you do not want to waste the time spent in signing up all your employees into the system and implementing it.

Fortunately, it is easy to check for all the above points before you commit to a system. So talk to your vendor about accuracy, after sales service, live tracking, integration and report generation in advance.

You can also start by testing the system with a few employees or requesting for a trial period if available.

Posted on by Wifi Attendance Super Admin

Apart from the obvious cost difference over a biometric system, which we will dwell upon in a minute, the WiFi attendance system is a superior way to manage workforce effectiveness.

Whether you are a start-up or a giant, this app is built to enhance your organisations performance. As you read further, you will uncover the treasure that a mere attendance app can hold.

wifi attendance

WiFi attendance vs Biometric system

Let’s take a minute here to help you rule out a popular yet limited method of marking attendance – The Biometric system.

Generally, prices range from $5,000 to $10,000 per door for a complete system that includes the biometric scanner, a specialized locking system, software integration and installation.

The WiFi system costs about one-tenth of a biometric system per annum for a firm that is small scale. Take a look for yourself here.

This is one of the most visible and stark differences. But the advantages of having an attendance system that also collects employee productivity data, or let’s say ‘acts as a mini manager’ for your manager, are hard to put a price on.

Helping your workforce focus on crucial tasks instead of micromanaging each employee is a concrete step towards increasing productivity and creating ideal working conditions.

But there happen to be so many Wi-Fi attendance apps in the market.

What makes our product superior?

The thought behind it – to not just be an attendance app.We have built this app keeping in mind each organisational pillar – managers, HR personnel and employees.

Our goal is to give each workplace an edge over other organisations by being efficient, accurate and swift.

Let’s delve a little deeper into what gives this product an edge:

1. Setup and configuration

Setup and configuration is a 5-step online process requiring no additional hardware if your company has an existing WiFi setup.Once the setup is done, it has a user-friendly dashboard which has leave management, attendance management, time worksheet, team preference module and many such amazing features that can be customised.

2. Set up a WiFi range

You can avoid employees punching in leaving from outside the office by setting a Wi-Fi range.  A feature unfortunately absent from most other Wi-Fi attendance apps!

attendance app

3. Managers can use it to track employees within the premises

Tired of Sally spending all her time pruning the office garden instead of working?

While the effort is worthy of appreciation, it is not really what you hired her for. Making sure each individual contributes their fair share to the company is a tedious and daunting task.

This can now thankfully be outsourced to the app with the Live Tracking feature. This feature also helps eliminate buddy punching.

4. Apply and approve leaves

For managers and employees both, this app is a quick and impersonal way to apply for and approve leaves. One can also view the company approved holiday list for hassle free planning.

5. Microsoft Azure

It uses Microsoft Azure. Without getting into the technicality of what cloud computing is, this literally translates to your business not having to invest in additional hardware to maintain massive amounts of data collected over years.

It also eliminates the need to invest in software for data analytics. It measures the efficiency of your workforce with the help of a feature called- Team Productivity Sheets.

6. Assign tasks

This unique app helps project managers as well. This allows them to allocate tasks to team members via Team Preference Module. The module has sections where employees can enter the time spent on a project, which can further be segregated into billable and non-billable tasks.

Allowing managers to focus on the bigger picture and not have to worry about ‘who did what’. Sounds like a dream? Yes, that’s what we had in mind!

7. Cumulative analysis

This app generates data reports that help you take decisions pragmatically. Enabling managers to make the right decisions during appraisals and choose team members for the future.

Final Thought

We call this an attendance app to keep it simple in the minds of our customers, but a quick glance at the features will convince you that it has way more value.

With the advent of technology, a small business decision like how to capture attendance can revolutionise your workplace.

Don’t miss the bus on a smarter way of working!

 

 

 

Posted on by Wifi Attendance Super Admin

HR managers play a crucial role in the success of any organization. The role of an HR manager includes tasks such as human resources and employee management, attendance management, leave management, payroll management and so on.

But, very often the processes are time- consuming and tedious as well.

So, wouldn’t it be great to have a quality app to make the whole process easier and more efficient?

We have designed a unique app for attendance management as well as HR management – WiFi Attendance App.

Here are 5 ways WiFi Attendance App helps the HR manager

attendance app

1. Attendance Management & Employee Location Tracking

WiFi Attendance App offers an impressive dashboard to manage employee attendance effortlessly.HR Managers will get accurate data of attendance details via this app.

Unlike usual attendance apps, this app works only on pre-set office WiFi range.  Employees can mark their attendance at office WiFi zone. HR mangers can easily track employee location with a few clicks. This ensures real time employee presence at office and prevents buddy punching as well.

WiFi attendance is absolutely a replacement for biometric systems and usual employee attendance apps. Besides attendance management it has several other features to make HR management easier and effective.

Check this video to know how effective is a WiFi attendance system

2. Leave Management

What makes WiFi attendance app different is its easy to use user interface. It‘s easy to apply leaves via this app. Employees would get a clear data of available leave details for the month.

There are separate fields to enter data such as reason for leave and number of days required . This will help employees to apply leave with a few clicks via their smartphone.

A notification message will be sent to the reporting manager or HR manger for approval. HR managers will get the leave details of each employee precisely. This will help them in payroll processing at the end of every month.

3. Employee Productivity Hours

It’s obvious that nobody likes spending time on doing unnecessary admin work. Your employees might be using spreadsheets to enter their task details and worked hours.

It would be difficult for HR managers or Project managers to check each and every spreadsheet to evaluate the performance of employees.

WiFi Attendance App offers you timesheet feature to track employee productivity and worked hours. Project managers can assign tasks to the team members via team preference module.

Employees can enter the time spend for each projects in respective sections. There are sections to enter billable and non-billable tasks. This feature will be helpful for project managers and HR managers to check the workflow.

4. Data Based Actions

Wifi attendance can offer many features that help HR managers in data-driven decision making. Features such as timesheet, attendance management, and leave management are helpful for them to make decisions on actual and accurate insights.

An overview of attendance, leaves and productivity would help HR managers or Project managers to make right decisions at the time of appraisals and picking right employees for projects.

Analysing data can also help to identify the changes needed for overall development of the organization.

5. Useful for Sending Notifications

HR managers can make use of the notification feature to compose and send notifications to an employee or a group of people. This feature allows notifications to be sent immediately at a scheduled date, or as recurring events.

Notifications can be delivered in the form of:

  • Email messages
  • Announcements on homepage or dashboard page

Attendance App

 A Final Thought

Using a WiFi Attendance App can offer businesses many benefits such as smart attendance management and real employee presence tracking. So think about choosing a future proof app for next level attendance tracking and smart HR management.

 

Posted on by Wifi Attendance Super Admin

An employment contract means that an employee and employer agree to work with each other. Employees expect compensation for their work. Employers have the basic expectation of a regular ongoing attendance from their employees. But poor attendance rate is one of the most challenging problems tackled by the HR departments today.

Absenteeism can be of several kinds. Some are statutory holidays, generally planned in advance and beneficial for the employer and employee. These are scheduled and their impact on work is lesser.

Others include reasons of illness, family-related issues, and weather changes. These are unavoidable and expected to a certain extent. There are some avoidable absences but employees are habitual to them leading to troubling patterns. These are unscheduled and cause a disruption in the work and output.

Absenteeism results in affecting the cost-effectiveness of an organization. It is, therefore, important for the HR team to manage this with knowledge of the various schemes applicable to employees.

These include contract laws, employment rights, workers’ compensation schemes, and much more. An employer may be satisfying the obligations of one but missing out on the other.

Here’s a list of 12 common attendance management problems with certain tips on how to fix them:

wifi attendance

1. No Plan

Employers understand that introducing an absenteeism management program will lessen the chances of absences. It will significantly improve productivity and ensure management of related costs. Yet a lot of them forget to have a plan.

To begin with, employers must track the problems of absenteeism. Is it a major problem? What are the common reasons for absenteeism? With all the figures and facts in place, employers can identify the challenges and develop a plan that avoids all kinds of financial repercussions.

2. Lack of a Policy

Majority of employers do not have an attendance management policy. If they do, it is outdated. Ad-hoc decisions are not advisable in the absence of a policy as they result in inconsistency. An attendance management system needs to also comply with certain legal considerations based on the structure of the organization.

So, employers must develop a policy according to legal realities and the issues and objectives of the organization. Attendance management policies need alteration from time to time to ensure that they are consistent and updated.

3. Application of the Policy

A policy without application is just like notes on a piece of paper. Certain organizations outline attendance policies but do not enforce them correctly. If there are two employees in the same job category, the rules of absenteeism must also be the same for both. It must not be discriminatory.

4. Poor Tracking

It is the job of the supervisors to track employee attendance and their problems. They are responsible for managing their employees. But, a lot of supervisors are not trained and informed about this duty.

The task of managing employee attendance is critical to a company’s success. Ensure that supervisors receive training on attendance management. They must know how to document attendance and when to apply the rules of the policy.

5. Poor Administration

In certain organizations, supervisors are well-aware of their responsibilities of attendance tracking. However, they do not have the support tools to perform the important task.

It is important to introduce the frameworks and technologies that help with the attendance management process. These tools efficiently record the metrics and also gather all other information which may be necessary.

6. Inconsistent Capturing of Absences

It is vital to record every time an employee is absent, including information such as the date, the time, and the reason. This makes it possible for employers to understand where the problem lies.

If absenteeism is becoming a pattern, it is easier to detect the same with the recording of such information. These documents will provide all information that you require to take necessary action.

For instance, if you notice common absenteeism around holidays or several missed hours, disciplinary action is essential to avoid such troubling patterns. When employees realize that they are held accountable for their actions, they take responsibility for being more cautious.

attendance app

7. Addressing Problems

If attendance records are not monitored, it can lead to further problems. With all the information documented, it is vital that you identify the problems and then have a conversation with the employee. A solution must be proposed to address the problem.

Take a note of all the incidents of absenteeism, the reason for each, and discuss steps of improvement with the employee. If the problem persists even after verbal counseling, a formal action may be vital.

8. Lack of Distinction between Absences

Most employers take an absence as an absence. They do not delve deep into understanding how the law distinguishes between different absences. There is an innocent absence and a culpable absence.

Innocent absences are the ones that are not under the control of employees. They may be due to a disability or due to a condition that does not let the employer attend to his duty.

Culpable absences are under the control of an employee. They are avoidable and do not have a reasonable excuse. Managers and supervisors must distinguish between the kinds of absences and accordingly develop policies for action.

9. Medical Verification

Many employers rely on the face value of that little doctor’s note. This is quite a practical problem. Employers have full right to get this document verified by their medical professionals but do not do so. This is either because of their laidback attitude or because they do not wish to spend more time on the issue of absenteeism.

Employers must take opinion from their medical advisors on the information they receive from employees. The type and amount of information that they can seek may vary. But they must not avoid the process of medical verification.

10. Dependence on Third Party Organizations

Sometimes the involvement of other organizations hampers the process of addressing attendance problems. This is because the workers’ compensation authorities or the insurers persuade the employers to rely on their decisions.

However, their input is not always true. Another organization may be dealing with a different set of policies and rules that do not comply with the standards of your organization. Reliance on such third party vendors must be reduced and a decision must be taken in-house.

11. No action

Certain supervisors have the habit of letting things go. They know that an employee has been taking frequent leaves but do not take action. This is because they are untrained, unwilling, too busy or too nice.

Employers must firmly take action on patterns of absenteeism. They must demand proper reason and enforce the rules of the attendance management policy.

12. Weak Accommodation Process

In certain cases, it is important to accommodate for the reason of absenteeism. These cases are protected under human rights legislation. But if the employer is not aware of the same, there are chances of granting leave requests too strictly or too leniently.

Employers must work on their accommodation process. They must know when and how to answer their employees’ demands.

There are several different tools for efficient attendance management. Employers may choose software based on their requirements and by implementing the same, they can improve the rates of absenteeism in their organization. Furthermore, employers can easily glance through the reasons for absenteeism and promptly address issues of importance.