One would think that the office would remain free from the rough and tumble of politics and one could almost be forgiven for thinking along these lines.

The reality is quite different, you are bound to come across politics more often in the office than you would, say during a friendly get together.

The fact remains that you head over to your office, 5 days a week and no one to date, has managed to avoid any political talk in an office setting. So what do you do when you encounter such heated discussions in your office?

For example, the last US election which was also one of the most polarizing ones to beset that nation managed to divide husband and wife, son and father, and even made its impact felt in the boardroom.

It becomes vital to know what to do, when you come across any such political decisions and remember, that people can get quite animated when discussing politics and that’s all the more reason for why political discussions should be actively discouraged in any office as it can change and alter your focus.

Read More: Why Employee Engagement Matters?

1. Be diplomatic

While the common consensus has always been to avoid talking about politics or for that matter religion, it can be a tad difficult to ensure that your office remains sacrosanct, especially if there happens to be some breaking news, related to either one or both.

In such situations, you are bound to come across such lively discussions right here in the office.

And when you do, the first thing that you need to understand is that you need to avoid taking a clear-cut position.

For example, if your colleague asks you what you think of X or Y, you can always come back with a non committal reply.

If you are asked for your opinion on a political matter, you can always respond saying that you need more time to come out with a firm response since you have just heard the news.

The point is that you do not exacerbate the situation any further, and by being diplomatic, you are avoiding any unnecessary arguments and in the same line of vein, you are ensuring that the current discussion soon dies down.

You may be under the assumption that it is safe to hold discussions with those who agree with you but if history is any indication, you would know by now that the above statement is not true.

Either way, a little diplomacy goes a long way to retain the peace at the office and in the process, ensure that the focus is directed towards the project at hand, rather than a political debate.

2. Do not conform

When it comes to avoiding political discussions at the office, the one thing that you need to do is to avoid conforming.

Granted that’s easier said than done and you are more likely to conform to those around you; chalk it up to human nature.

But when you conform to your colleagues’ political opinion, you are just encouraging them to continue with more discussions on politics.

But keep in mind that the more such discussions you are involved in, the less you end up getting done at the office.

Chances are that your job satisfaction is going to take a beating as well as your overall performance.

What’s more, these political discussions can often prove to be too distracting so much so that you may find it harder to concentrate on simple matters which are why it is always better not to conform to the opinion of others, just for the sake of agreeing with the prevailing political opinion and instead focus on your work at hand.

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3. Seek out common ground

Granted that you cannot avoid political discussions with others but in the long run, it is always better for your work and for the concerned office, to seek out some commonality.

For example, you may find that you may have more in common with George from accounting – both of you may feel that humans need to do more to avoid climate change.

So, if George or someone else should initiate a political discussion, you can always guide it along to another topic and in this case, climate change.

This can help you avoid political discussions at the office and direct you towards a more meaningful conversation. By discussing the common issues affecting you both, you are able to guide the conversation into something that’s productive.

4. Changing people’s mind

One of the reasons that people often indulge in political discussions is that they are always under the impression that they can change the minds of all those who disagree with them.

That’s easier said than done for it is not that easy to change the political affiliations of others or get them to change their minds, based on a single discussion.

This is also one of the reasons why most political discussions are always heated, and people have been known to even come to blows for the same.

So should you become part of a political discussion at the office, then you need to realize that there is little hope of changing the other person’s mind and that you need to agree to disagree with the other person.

Simply put, there’s extremely little you can get out of the discussion and instead of needlessly extending the political discussion; you need to accept that others have a right to their opinion, and then walk away from it.

5. Dissenting

It may surprise you to know that if you ask others permission as to whether it is okay to dissent with them and their views on any topic, they are almost always going to say “ok”.

Psychologists all over the world have used this tactic to good measure and it works wonders in any conflict-ridden situation.

So if you are dragged into a political discussion at the office and you hold a differing point of view, then you may want to ask the other person as to whether it is okay for you to dissent with their views.

And once you get the affirmative, just state your position and that you respectfully disagree with their views and walk away from the discussion at hand. This should help nip the political discussion in the bud.

Read More: 10 Competent Steps to Improve Employee Engagement

6. Change the subject

This can be a little harder than most of the other points listed above, depending on how heated the discussion is getting.

For example, the UK referendum on Brexit, or Prime Minister May’s Brexit vote caused heartburn for many rights across the UK.

Brexit often featured prominently in political discussions at offices in the UK just as Donald Trump’s policies did at various offices across the US.

The point is that when it comes to important news or breaking news, discussions cannot be avoided forever at the office.

Chances are someone or the other would want to discuss the same, and given the situation, you may just want to go ahead with it.

But if the discussion is becoming too heated with tempers flaring wide, then you may want to come up with some excuse to walk away from it and in the process, preserve your own sanity. If that fails, then you are left with no option but to change the topic.

But before you can do that, you need to ensure that you are able to calm the waters by validating the person/s that you are having a discussion with.

Just tell them that you think that their views are important enough (irrespective of whether you agree or disagree with them), validate the same, and then tell them that the current discussion is too important to be had in the office and that you all need to get into it in detail later on.

Or you could tell them, “ I think it took guts to put that on the table”, and then tell them that the discussion has to be shelved for now, since you would not be able to discuss it openly.

In other words, you are letting them know that their views are important and valued; now, you can use this gap to change the topic of discussion to something more sedate.

This is how you get to change the topic of conversation without stepping on anyone’s toes.

Conclusion

The points listed here should go a long way to helping you avoid political discussions at the office. You may not agree with the political views of others, and you may even want to contribute something to the discussion at hand but just keep in mind that both politics and religion are not meant to be discussed at the office.

Moreover, participating in such discussions at the office has the tendency to alter your focus and even your performance. Given this, it is better to avoid all political talk or discussions and focus more on your work.

Communication is an inevitable element for building and maintaining a positive and working place.

Of course, ineffective communication brings in just the opposite results.

Assuring proper work place communication is not just the role of team managers or leaders but a joint effort from the whole team.wifi attendance

However, the leaders should take initiatives to bring in inevitable changes in the whole work place scenario that paves the way for a better working environment.

Applying some strategies can help team managers to improve the communication at work place and thus enjoy the following success. Let us have a look at some of the key strategies that might help you.

1. Giving undivided attention

Whether you are in the one to one conversation or group meeting, giving undivided attention is the key to a quality conversation. Diverting the attention to something else kills the flow of communication and people easily tune away.

Keeping focused to what you are discussing and maintaining eye contact makes the conversation live. It prompts everyone to stay with you.

2. Mastering body language

Non-verbal work place communication adds a lot of value, especially for team managers. Your body language can make a noticeable impact on how the people around perceive your words.

Make sure that your gestures are open and approachable.

Ensure a positive physical presence. See that you keep up an upright posture throughout the conversation.

3. Creating communication-friendly space

In addition to the quality content of your meeting, delivering it in a communication friendly space is equally important.

The team members should be able to express freely without a second thought.

Make the conversation live by asking questions and challenging ideas. Also encourage social interactions to build good relations with colleagues.

4. Taking time to listen

Monopolizing the conversation has to be avoided at any cost. You may even take a halt just to check for understanding and ask for questions.

This makes everyone in the meeting a part of the conversation and they stay more focused.

Communication is always a two way process in which you pass your message but at the same time listen the other side.

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Also Read:  Why Employee Engagement Matters?

5. Avoiding over communication

Too much of anything doesn’t sound good and it is true even in the case of work place communication. Make sure that your communication is to the point and don’t drag unnecessary elements into it.

Try to keep the communication through emails or over call outside the working hours to very minimum.

This also ensures a healthy work-life balance which in turn improves the productivity of employees.

6. Keeping up constant communication

Instead of limiting the team meetings to once or twice a year, keep up the flow by increasing its number to every week or every month.

This helps you to get an idea on the status of the employees and know if you need to contribute something for the betterment of the work flow.

7. Being mindful during communication

Make sure that you maintain a good posture while you communicate and have a pleasing facial expression and a relaxed stance.

Resting your arms by the side are a nice way rather than going for defensive postures like crossing them. Always maintain the eye contact and bring in smiles and head nods wherever necessary.

8. Personalizing communications

Knowing the audience and changing the way you present the information also works for effective work place communication.

This helps you to bring good connection in your conversations as it goes much deeper than the normal communication.

Try to bring in visuals for easy understanding and quote relevant examples or stories to make it more interesting and engaging.

The best part is to give room for improvisation where the person you are communicating to can make suggestions.

 

Also Read: How to Build a Better Company Culture

9. Arranging open forum meetings

Communication should not be just limited to weekly or monthly closed room meetings.

Take initiatives to set up open forum meetings where employees get a chance to share their worries, ideas and concerns freely.

Also make provision for post-it notes where employees can ask questions and share the challenges they are facing anonymously in case they are shy to talk in public.

10. Following up with writing notes

It is quite difficult for the meeting participants to remember each and every point you discussed during the meeting. So following up the conversation with notes is very important to make the communication complete.

A bulleted point email will be a wise move .

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11. Being authentic while conversing

More authentic conversations at work place can make a notable impact.

Don’t ever try to dominate the listener during a conversation and impose what you are saying thinking it as ultimate truth.

The best thing to do is to talk freely without a preconception and let the listener express his thoughts. Give them the freedom to express their views openly on what you say.

12. Asking for employee feedbacks

Work place communication is always complete if it is two way.

Give them a chance to give their feed backs about you as a manager on a regular basis so that you can improve on it and they get a sense of belonging.

Also let everyone communicate their thoughts while sending company wide emails announcing some changes or setting new goals.

 13. Inform and inspire

A better communication should always be the right mix of information and inspiration.

Take some time before the meeting or conversation to see that the content of your meet not only educates them but inspires them too.

See that your ideas are explained and clarified in a tactful way where the employees get inspired for a better show at work than just listening to what you are saying.

14. Incorporating team building games

Some employees will always take a step back when communication is made an optional element.

However, having team building games once in a while will help them to come out of such barriers and they would be encouraged to speak up.

Communicating with the people you know becomes more comfortable.

15. Setting up weekly or monthly 1:1s

Some people would prefer to open up about their ideas or concerns only in a private set up.

That is why it is important to arrange a weekly or monthly 1:1s where they can express themselves without a barrier.

This is the best time to analyze if the resources and time is enough. You can also discuss on current priorities, upcoming goals & change in strategies.

16. Having outside office get together

See that you take some time out of your busy schedule for outside the office get together.

This is the time to build relationships.

Let it be a team lunch or dinner or a one day outing where you keep away all your work and just relax and enjoy with your colleagues.

You can celebrate achievements or milestones of your colleagues through a small party.

17. Including face to face work place communication

With the advancement in technology, workplace is hugely dependent on tools like slack and email for communication.

Even when you use these tools for easy communication remotely, it cannot replace the significance of face to face communication.

Make sure that you arrange personal communication at least once in a month or in worst case a quarter for better connectivity.

For freelancers who are working remotely, at least arrange a video call conversation rather than just normal calls which doubles the impact.

Moreover, you have to build up a foundation first where employees feel free to talk to you with trust and avoid making quick assumptions.

If you are working with a small team, learning each other’s strengths and weaknesses can help you to make better conversations.

The role of a manager even includes setting tone for the meetings to offering constructive feedback in a thoughtful way.

Good communication at work place keeps the work flow transparent and each member of the team feels their importance which apparently results in better results.