Employee Attendance Archives

Posted on September 6, 2019 by Wifi Attendance Super Admin

Management – the term in itself speaks of a tremendous burden of responsibilities that may not be suitable for a normal professional.

This phenomenon requires one to assemble a successful team and regulate their operations for higher productivity.

Management applies to all businesses, no matter if it is small or big. That is why, it is of high significance.

But, here’s the catch:

A business cannot flourish without the role of an effective manager to guide the team. If you are responsible for managing a team of your own at your company, then this post will help you with the right strategies for effective business management.

1. Be An Effective Delegate

Management is all about administering various responsibilities upon your team members, progressively. This is the first rule that you need to keep in mind while managing your team.

Delegation opens new ways of polishing the skills of your employees. If you keep on doing every member’s job yourself at your company, then it would not be productive. Eventually, you will exhaust yourself.

Learn to manage the team by assigning the tasks properly based on their skills. Try to provide each team professional with a task that he or she can complete with confidence and passion.

If two or more members have the same skills for a project, then you can team them up to complete the task at a much faster rate. That is how you should strategize your management decisions.

2. Be A Team Leader

A leader acts as the fuel to ignite flames within the team members. With a leader-cum-manager’s inspiration, the subordinates will be motivated to complete assigned tasks with a new sense of responsibility.

Try to understand and know each of your subordinates individually. You do not have to be too personal while conversing with them, but do maintain a healthy relationship to show them that you are interested in speaking to them.

Your team members will understand how you are making effort to create a connection with them. They will feel motivated to follow your plans.

3. Show Productivity

As a manager at your firm, you are bound to show results, right? But, without an effort, you may never achieve the level of an effective business manager. So, to deal with the situation:

Focus on managing your tasks.
Get out of your comfort zone to understand how you can benefit your company in a better way.
Plan your moves for assigning projects skillfully so that you know how the output should turn out.
Be aware of the pros and cons related to the tasks as well. You may never know what issue hits you while a project is in progress, such as team members on sick leave, reduction in project deadlines, etc.

Your commitment to achieve excellence in your work will reward you as an effective business manager.

4. Don’t Be Reckless With Your Decisions

A manager also needs to be aware of making careful decisions. Time comes when there is a need to decide whether you are taking up a responsibility or not. If you can handle it, say YES. But, if you cannot do it, and are already packed with work, then just say NO.

Here’s why it is important:

Imagine a situation where you have 3-4 projects under you. Your senior asks a team of managers, including you, to volunteer taking another project. Just to stay in your senior’s good books, you volunteer to take another project.

You got the project but at the cost of loading another layer of pressure upon you and your team. And, later you may realize that you do not even have a relevant team to accomplish the new project.

This will make your team feel frustrated. So, be careful what you decide about various situations while answering as an effective manager.

5. Consider The Opinions Of Your Team Members

Asking for suggestions and opinions from your team members can help to show them that you care for their views too. Surely, there are multiple ways to complete a task.

You may have your own way to do it. But, it is possible that some of your team members are also having their own suggestions to speed up the work efficiently. Thus:

Freely ask them what are their suggestions related to a specific task.
Involve them in the project at a similar level as you.
Act as a colleague working together, instead of just being a stubborn boss.
Generate their interest in the project by caring to know what they have to say about it.

This strategies for Effective Performance Management will help you raise awareness for the project and help your team perform better under your guidance and leadership.

6. Personalize Training Methods To Improve Your Team’s Performance

A good level of professional exercise can improve the skills of your team. For this, you need to first understand what level of skills each of your team members have in them.

Learn about their ideas, fears, weaknesses, and strengths. Based on your collected data, create various training methods that can improve their productivity at the office.

You may need to show some efforts here, as each of your team members may not be fit for the same training method. Learn to personalize the training programs so that they can feel motivated to perform in the training at their own pace.

7. Be Transparent With Your Team

You will undoubtedly look for honesty and a submissive nature from your employees. But, maintaining a prudent level of transparency will also ask of you to do the same for them first. Being transparent to your team will ensure a strong relationship of trust between you and your team.

Remember that you are at a higher position than them, so your management should be fair for all members. Plus, you should never lie to them about any professional situation. Your employees may fail to respect you if you are not indulging in an honest conversation with them.

With your efforts of transparency and corporate companionship, your team will learn to be true to you as well. So, learn to be transparent with them and win their hearts.

8. Reward The Ones Who Deserve Recognition

Every now and then, you will have to acknowledge the hard work done by your employees.

Rewarding them for their efforts will ensure that they have the motivation to work even harder for you. Their attitude towards you will also be appreciative.

You can choose from a multitude of options to acknowledge their performance, like offering a bonus or a promotion. Never do this while they are with you in your cabin privately.

Do it openly in front of other team members so that they can also witness the fruits of hard work. It can encourage them to work at a similar or better pace to complete their tasks and improve their performance.

9. Clarify The Goals Before Assigning A Project To Your Team

As a manager, your team relies on your judgment. Thus, it is your responsibility to make sure that all goals related to a project are clear to them. Note that each team member may have a different level of intellect.

You want your team members to know how you envision a goal for a project. But, it is possible that they are not on the same page as you. So, make them aware of it first. After that, assign them the project section that they need to accomplish to achieve high productivity.

10. Carry Regular Evaluations To Judge The Skills Of Your Employees

You need to evaluate their skills and see how team members are progressing with each day. Learn their strengths and weaknesses to see where they are lacking and where they are excelling.

Prepare the trainings as mentioned in one of the previous strategies for Effective Performance Management. Learning how they will indulge in the tasks is important for effective business management.

Final Notes:

Being an effective business manager involves a number of key strategies. The ones mentioned above are some of the main ones that you ought to consider for becoming a good business manager. Follow them and be successful in your career.

Posted on April 1, 2019 by Wifi Attendance Super Admin

As an entrepreneur, you realize that you need to pull in extraordinary workers. What’s more, you need them to remain, in light of the fact that activity maintenance converts into benefits, since individuals are educated and they cherish what they do. The outcome? Spectacular client benefit. And…Jobfulfilment.

1.Reasonable pay

A worker’s prime and the most important motive is to earn revenue and that is something that they stick by, in this business world, we all are looking forward for the profit but company lacks by the genuine need of the workers.

A reasonable pay to the employee will help them to justify their work and they will end up giving their 100% to the company which will definitely lead to the growth and betterment of the company in order to succeed.

A company or a business is only successful when their workers are happy and satisfied because it’s the workers or employee who are running the company on ground level.

Anayse productivity with wifi attendance ad banner

2. Acknowledgment.

Everybody has an influence in the organization’s prosperity. A promising and honest organisation makes the worker having more faith on organisation.

Pausing for a moment to recognize somebody, composing a card to say thanks on a Post-It, or beginning a Rubber Chicken Award can mean more than you know.

Never dither to offer credit to the individuals who merit it. A little praise to the top performer or the best employee will make that very person happy and this action will motivate other workers to work even harder to be in the lime light of the company.

3. Consider their Input

Everyone is talented in their own way, if the company realises it then it opens different door of growth. A company should not be running by the ideas of boss or the board of directors, a company is an organisation of all the workers working for it.

Be it the associate or any person of lower designation everyone’s suggestion should be given a thought. Everyone should be allowed to put up their part of suggestions and point of view in any aspect of the organisation.

e it the associate or any person of lower designation everyone’s suggestion should be given a thought. Everyone should be allowed to put up their part of suggestions and point of view in any aspect of the organisation.

This makes the workers or employee feel that it’s their company too not an organisation that they are hired to which only wants them to work and leave. The company should make them feel that it’s their very second home.

4. Unimportant poop

As any one is not born perfect, an individual works on their part of skill to make it better day by day in order to grow. A company should be always available for the employees need be it personal or professional.

This makes the workers or employee feel secure and protected and also builds up trust and faith towards the company. It’s really very important to make sure that each and every little thing of the employee should be taken care the organisation should be ready with the personal help if an individual need.

Furthermore, confidence busters. Wipe out or limit however many day by day disturbances as would be prudent, and your staff will do you on their shoulders.

6. Control

For a company to grow and succeed the most important priority is to make sure the work is done, the revenue is generated and the targets are matched. A company must have strict rules and regulations for the work and deadline of the work.

The more representatives feel they can assume responsibility of their day, the more joyful they are. On the off chance that you’ve employed well, trust individuals to carry out their occupations.

Your entryway is open on the off chance that they hit a tangle or need your info, yet something else, expect that they will convey, on time, without fail.

7. Assortment

As the word is improving very fast because the technology keeps improving day by day so it’s really important for employees to improve their skills according to the requirement of the market or adapt new methods for better growth as well.

If the company sets up trainings and tests that can be the learning part the will gain from the organisation. It tends to test think of new things for individuals to do, however everybody will value another test and the chance to handle it.

Weariness prompts withdrawal, an organization’s most noticeably bad foe. Ask workers what they’d like to do or learn. You might be excited with the outcomes!

8. Culture

The most joyful representatives coexist with their colleagues, and even keep on observing them outside the work environment. A domain with superfluous pressure, adaptability, demeanour of acknowledgment, and steady managers make individuals happy to come to work each day.

In the end of the day a happy environment leads to a happy and healthy work place. The unique culture or a unique practice of enjoyment will lead to excitement amongst the employee which will definitely play a very important role in the stability of the employee.

9. Prizes

It’s a great way to make your employees happy, rewarding them with gifts and bonuses keep them motivated in order to do work better ahead, notwithstanding when the individuals didn’t all get along.

Motivating forces require not be costly; time off, gift vouchers, or an uncommon parking spot have been fruitful. And if the employee stays happy the will definitely make the organisation happy.

So rewarding them will be a good way to keep the employee and organisation relation healthy.

10. Pioneers

At the point when workers can regard and trust the initiative group, they feel secure. Pioneers who are open; can impart well; give fair reports; and tune in to workers are critical to work fulfilment.

Being honest and giving fair regards or fair reports always attract the employee to be the part of the organisation as the gain trust and have full faith towards the organisation which make them responsible and will have respect for the organisation.

As an entrepreneur, the best thing you can improve the situation your workers is to furnish them with occupation fulfilment. When they are upbeat, they will effectively make the organization fruitful. At last, everybody wins.

Posted on December 18, 2018 by Wifi Attendance Super Admin

The updated version of WiFi Attendance app was launched on 10^th December 2018 and it is vivacious.

We have implemented some amazing new features to make the app completely employee friendly.

The WiFi attendance was originally designed to make it easy for the employees to mark their attendance through personal mobile phones.

It aimed at making the employer’s job simple, thus helping him, easily monitor employee productivity and performance.

The latest edition includes the following features

Deductions

The deductions menu is set to keep tab of unplanned leaves, early punch outs and missed punch. With this function, it is easy for the HR manager to check the number of hours the employee has not worked. This comes very handy especially while calculating monthly payroll.

Rewards

Employee rewards are an innovative approach to foster employee engagement at workplace. There are three different stages of rewards- gold, bronze and silver.

The rewards can be assigned based on the clock-in clock-out time, performance, contributions to a certain project, overtime hours etc.

Documents

This feature makes it is easy for the manager and team mates to share documents with their respective teams. Personal documents specific to each employee can be shared in the personal section.

Notes

A trove of important details is discussed in stand up meetings every day. How often do we carry a notepad in such meetings?

Hardly! At times like these, the notes feature of the updated wifi attendance is at rescue. Employees can take notes of important things like points discussed at the meeting, weekly tasks etc with this new functionality.

Announcements

The important notifications like holidays, events, company policy re-enforcements can be broadcasted using this feature.

Again in this case, the announcements can be shared between members of the team in a separate section and company announcements can be pushed into a different space common to all employees.

Notifications

Any updates, documents and announcements received through the app will now be notified to the users in the notification panel. This ensures that none of the important notifications are missed out by any of the employees.

Other Face-lifts

The punch details page is revamped to give it a fresh feel and a vividly comprehensive look.

The summary features an overview of clock-in and clock-out information of an employee for a month. It includes number of working days, on time punch in, late punch in, early punch out and missed punches.

The Apply leave page is revamped to showcase a calculated account of the used and remainder of the number of casual leaves.

How our new features will be a boon to your business?

Comprehensive exhibition of details drive a higher adoption rate
Fosters team bonding and co-ordination for superior output.
The on the go available details of daily work hours call for a constructive utilization of time.
Keeping tab on the productivity and other dynamics affecting business is easier.
Boost in employee engagement owing to implementation of persuasive “Rewards” feature.
The HR workforce can now resort to other planning tasks instead of continuously dwelling over redundant employee monitoring.

To experience a whole new level of business benefits try our new WiFi attendance app at https://www.wifiattendance.com

Get complete overview on the pricing of the app at https://www.wifiattendance.com/pricing/

Posted on October 19, 2018 by Wifi Attendance Super Admin

We are talking about technical evolutions taking man to space, but are skeptical to take a step towards the cloud.

Well here we only mean the cloud computing services – to be precise!

Given the complexity of the current attendance and productivity profiling methods, it is definitely a setback for the ninjas of the business who haven’t opted for a virtual and a self upgrading database yet.

A large number of businesses which have switched to cloud are already experiencing ramped up revenue in comparison to the competitors who haven’t.

If all the rant you have been hearing about how the service helps enhance efficiency and accuracy is not enough to convince you, we’ll break it down for you a little more in detail.

1. No Software installation required

It comes as no surprise that cloud based programs can be directly accessed through any authorized desktop devices.

The purpose of saying “authorized” here is to highlight the fact that employers can restrict the attendance activities to certain PCs inside the office premises.

No loop holes that lead to fraudulent activities!

Also, a rather new approach to disaster proofing your records! Being web applications they naturally do not demand any room on the system of the user. There is absolutely no need to go through the process of download and installation to clock in and out.

2. No proprietary hardware or infrastructure required

Many clocking devices as you know them are a hardware installed at office entry points. They run on principles ranging anywhere between biometric scans to proximal contact RFID cards.

Such devices not only call for installation costs but also demand constant maintenance. But when you switch them with a network based attendance system, it not only saves you the financial investment but also raises the productivity metrics.

How is that true?

Hardware based systems can only keep you updated on the in and out time of the employee, while most cloud based systems have a comprehensive roster of features making them more reliable and efficient.

3. System administration

You can’t afford to not think of having a task force in place for managing and maintaining all you technical implements.

But with all your data now resting in cloud architecture, it is rest assured that the role of an IT department is peacefully ruled out when it comes to managing employee attendance information.

4. Security

For starters this is a network administered storage space undergoing overnight backup and hardening, and is least vulnerable to system failures.

When it comes to cybercrime threats like ransom-ware, data theft and computer hacking, the argument definitely goes in the favor of cloud computing. The reason being highly robust counteractive protocols put in place to fight potential breach detection.

Cloud computing systems prioritize on analyzing business risks rather than scanning susceptible systems for identifying intrusion point.

Data loss in case of system failure or crash is the last thing you need to worry about as the data is redundantly backed up on multiple servers. And of course these are virtual servers, not prone to the mishaps of internal crisis.

5. Auto updates

Cloud service providers manage the backend infrastructure all by themselves leaving you with ample amount of time to focus on other priorities.

Software and UI updates occur by itself on cloud with you not having to spend a single penny on it. You would rather concentrate your IT resources over a more innovative production appliance rather than exhausting them over petty issues of system updates. At least not in the era when you have a full proof solution to avoid these obstacles!

6. Ubiquitous and On-demand access

As it stands, all you need to access data of a cloud based system is internet connection. In the face of overwhelming odds that might cause you to be away and not in premises, there could be a situation where in accessing certain clocking records may arise.

Having round the clock accessibility to records might prove to be a blessing in such cases.

7. Zero servers cost

Speaking of a server based data storage, you can expect zero expenses which rise as a result of technical issues. We know for a fact that cloud computing services deploy remote resources for the purpose of data storage.

That means a complete annulment of server cost. Unlike physical servers which could give you a run for the money, cloud computing uses virtual servers. These are cost effective and save a lot on business capital.

8. Rise in productivity

Presuming your current attendance system is a contemporary mode involving manual interpretations for payroll calculations, the outcome is bound to suffer delays due to the human factor.

On the other hand, think about a system with real time analytical capabilities. It would downright reduce the burden of all clerical tasks and speed up the process.

Conclusion

Attendance management generically is a tedious task.

With the integrated functions of man-hour estimation and operational efficiency parameters, it definitely calls for a more flexible and a judicious mechanism.

Unlike other records which involve major availability and security issues, businesses can count on cloud to for a more faithful and unassailable data keeping.

In the words of Evgeny Morozov( author and technology skeptic)- “Cloud computing is a great euphemism for centralization of computer services under one server.”

More so, the people who have already embraced the tech have claimed a better functioning of business, enhanced services for their clients and ultimately higher profit margins.

Posted on September 17, 2018 by Wifi Attendance Super Admin

Employees are the most valuable asset for any company. The productivity of your workforce decides how successful your business will be.

Your employee’s attendance is closely linked to their productivity. Lets see how the two are connected and what you can do to improve employee attendance.

Why is punctuality important at workplace?

Arriving and leaving on time is closely related to productivity of your workforce. Punctuality is not just the punch- in and punch-out time but also showing up on time for meetings and honoring promised timelines.

Punctuality is a value that must be present in the very culture of your company. Without time – management all your projects will miss the mark because of following problems

1. Quality of Work

You may have noticed the effect an early day has on your productivity. When you start your day on time, you get ample time to prepare your mind, set an agenda for the day and finish tasks on your list.

On the other hand, late arrival at office leads to piled up work, hasty meetings and unfinished tasks. Quality of work suffers when employees are not punctual.

2. Teamwork

Teamwork and collaborative projects suffer when some members are not punctual. Making a team of people work together to achieve common goals is not an easy task.

There is lot of coordination required and dependency on each member when it comes to collaborative projects between different teams. The team needs to work on a common timeline and all actions must be performed like clockwork for projects to succeed. Without punctuality teamwork is hard to achieve.

3. Employee Morale

Punctuality and absenteeism are indicators of employee engagement and employee morale. Late arrival of employees to office or meetings signals lack of motivation in their jobs.

This low morale spreads to other employees as well and can be toxic for your company culture. Your workforce productivity can plummet in such an environment, if appropriate action is not take to address absenteeism.

Ways to improve attendance at work place

So what can you do to improve attendance and lower absenteeism in your office? It is upto to the employer to encourage punctuality and create an environment of discipline.

You also need employee engagement activities to encourage higher attendance.Here are some concrete measures that you can take:

1. Have a Attendance Policy in Place

First and foremost you must have a written attendance policy for the employees. This should be a part of induction of all new joinees and must be made easily available to everyone as an internal resource.

The idea is to make sure that everybody is aware of minimum and maximum attendance expected from employees and the consequences of not meeting it.

Remember to also have policies against overtime and unnecessary late hours. These habits are usually a sign of inefficiency and different times for different teams can create a feeling of injustice. Its best to encourage employees to arrive and leave on time although this does not apply to some industries.

Give a serious thought to the freedom of working hours you want to give in your company. Some companies find it beneficial to give flexible working hours and work from home option to their employees. This will again vary from industry to industry.

Your attendance policy must detail attendance requirement of employees, leave system, leave encashment, absenteeism and disciplinary action for defaulters.

Similarly a formal leave approval system should also be in place. Employees must submit their leave request in advance (except sick leave) and get an approval from their reporting managers.

2. Track Attendance Accurately

An accurate attendance tracking system is important to maintain employee attendance records. This lets the employees know that their attendance is being counted and taken seriously.

There are many technologies available today for attendance tracking. There are biometric systems, web portals, mobile applications with GPS tracking and WiFi attendance tracking to choose from.

A good application will also give attendance reports and integrated leave management system.

With a good attendance tracking system you can get concrete data on employee absenteeism, frequent days of absence, unaccounted leaves, etc.

Advanced technologies like WiFi also allows HR to track exact location in the premise. This means productive hours spent on desk can also be recorded.

Employees with poor attendance record or absenteeism must be dealt with according to the attendance policy.

3. Team Bonding

People are not motivated to come to office just for work. Their projects, bonding with teammates and relation with reporting manager are strong motivators too.

It is the people and environment that give meaning to jobs, so strengthening relations is one of the best ways to improve attendance in your office. People are ready to go the extra mile when their colleagues are also their friends.

Employee bonding can be achieved with team competitions, office trips, team building activities and office parties. You should also make sure that the overall environment of your office is conducive to building friendships.

Things like seating arrangements, hierarchical structure and company policies shape the interactions of a company.

4. Rewards & Recognition

Letting your employees know that you appreciate their timeliness will encourage them to be punctual. You can show this appreciation by giving awards at annual functions or quarterly titles for the most punctual employee.

You may also want to consider giving incentives for meeting deadlines and timely project deliveries if that fits in your compensation program.

Employee Attendance Improvement Plan

If a particular employee’s attendance is in poor shape you should consider implementing an employee attendance improvement plan. This is nothing but an intervention plan to help employees to correct their course and get their attendance up to the mark again.

Any plan must start with a detailed discussion with the employee and understanding their reasons for absenteeism or unaccounted leaves.

Sometimes employees have a genuine problem like a sick spouse, addictions or single parenthood. In this case flexible working options or part- time schedule can be worked out.

Once the problem is known a 30-day plan can be made to evaluate employee productivity and punctuality.Counseling sessions, scheduling assistant and supervisory observation is an important part of employee attendance improvement program.

Posted on August 10, 2018 by Wifi Attendance Super Admin

WiFi Attendance is a new technology to track employee attendance in offices.

It uses office WiFi network to mark attendance of employees. Employees can log in to the app and mark their presence only if they are in office WiFi network.

It’s a step ahead of biometric punching and online login which have their drawbacks.

Because this technology is new in the market choosing the right system can be tricky.

You need to know how the technology works and what features to look for in the app.

Here is all you need to know the benefits of using WiFi Attendance App for your organization.

1. Accuracy

The most important criteria to check is the accuracy of the system. Errors in recording time and attendance can lead to lots of problems in HR activities.

As you know, attendance is related to your payroll, leave management and task scheduling; so inaccurate records will lead to problems in all these systems.

By the very nature of it WiFi attendance is quite accurate. Since the employees can only mark their attendance on their mobile when they are in office network, there is not much room for error.

To check accuracy you can request for a trial period or demo of the system. Check out the attendance marking at different distances from the WiFi network. You can also speak to current clients of the vendor to get their feedback.

2. After Sales Service

Service should be a consideration when selecting the system. Is the service support on mail, on call or on ground? For many service providers the support will depend on plan you choose.

So a Basic Plan may have just on-mail support and the Pro Plan will have a dedicated relationship manager for you.

It’s advisable to choose a plan with extensive support at least for the initial few months. Hopefully your new system requires minimal support and you can easily cut back on the service support.

3. Payment Options

There are various ways to charge for attendance systems in the market. Some companies charge fixed monthly fees depending on the plan and others charge a fee per employee.

If you are a smaller organization a per-employee fee will work out better. For bigger and fast growing organizations a fixed plan may turn out to be cheaper.

Look for a monthly payment cycle to start off with. This will give you the flexibility to change plans or system if required.

As you get confident with the attendance system you can look at long-term fixed contracts as they usually give a discounted rate for long haul.

4. Live Tracking

Since WiFi Attendance system operates by tracking smartphone, most of the providers will give live tracking as a feature.

You can see the live location of employees within the premise with this feature. This is helpful when the office campus if huge with multiple premises.

Also this prevents the problem of employees coming, marking the attendance and leaving the office early.

5. Integration with Payroll & Leave Management Systems

Attendance data feeds into your HRMS system and hence integration with payroll and leave management system is crucial. The attendance records should be exportable and compatible to HRMS systems.

The best would be for WiFi Attendance system to also have leave application and calendar capabilities so that employees don’t have to login to different systems to manage their leaves.

Ideally the system should have a desktop dashboard also to allow HR to easily view details of hours worked by employees and leave management approvals.

Easy integrations and automation save a lot of time for HR. They can concentrate on strategic work rather than wasting time on different systems and solving data issues.

6. Reports

Data is of immense value to organizations today. All the data on attendance and working hours can be out to use to give many insights to HR.

For example, reports on abseentism, late arrivals, average hours worked, average break time, etc., can give HR knowledge to take decisions quickly.

Look for customizable reports and data analytics capabilities in a WiFi Attendance system. This way you can get exactly what you want and use all the data to drive profitable changes in your HR policies.

Conclusion

Absence of any additional physical infrastructure and monthly payment option in WiFi attendance system means minimal risk to start off with.

Still you do not want to waste the time spent in signing up all your employees into the system and implementing it.

Fortunately, it is easy to check for all the above points before you commit to a system. So talk to your vendor about accuracy, after sales service, live tracking, integration and report generation in advance.

You can also start by testing the system with a few employees or requesting for a trial period if available.

Posted on August 3, 2018 by Wifi Attendance Super Admin

Organizations now are opting, a tech oriented solution to every functionality. Marking attendance is one basic functionality unbiquitous across all sectors.

Conventional methods of registering the routine workforce turnout were laborious and time consuming.

The methods started off with paper based attendance marking and evolved to modern means like biometric systems and RFID cards.

The latest intruder is the wifi based attendance system.

What is a WiFi

WiFi based attendance systems are slowly propagating across the channels of establishments. The system offers a host of features that make employee management simple and effective.

Below are the highlights of the system that led to it being so popular and adored by the human resource departments:

1. Handy and efficient

The system is user friendly and works via multiple platforms. WiFi attendance works smoothly on any android or iOS device. The employees can mark their attendance once they are in the range set by the company.

The system is convenient for using – Basic requirement for the software is a mobile phone. The user interface of the systems is simple and hence makes it easy for any person to understand the working. The process is as simple as it can get. One tap and the employee is logged in.

2. More secured than conventional mode of attendance

The data is securely housed on azure cloud server. This platform is the most popular in business owing to the trustworthy features of secure storage. The concerns of security are ruled out right there.

3. Attendance information can be accessed 24X7

The best part about virtual records is that they are not bound by the confines of time in terms of availability. Your Human resource manager need go fishing through documents to retrieve data from a particular date.

All data is accessible on his computer. Primarily all he needs is the credentials to log in to the system and retrieve the information whenever needed.

4. Enhanced attendance evaluation

The process is automated to cumulate the data and calculates the number of hours the personnel have worked for a particular month.

The HR’s job is thus simplified for the purpose of calculating salary and overtime hours. The system requires zero human interference for maintaining records and computations.

5. Overtime observances

The easily accessible data makes it possible for the employees to check their number of work hours themselves. The readily available data makes it easier for the HR to restructure compensations and crank down unplanned leaves.

6. Time saving results

We can only imagine the amount of time that is saved owing to automated calculations in place of manual labor. The time saved can therefore be channelized towards improving infrastructure and workforce provisions.

7. Location Tracking feature

The system is supplemented with employee tracking feature. It is capable of tracing the location of the employee’s device. If an employee marks his attendance from anywhere outside the premises, the authority will be notified regarding the activity.

Not just that, but the HR can manage and track an employee’s location in real time.

Managing work place discipline will thus be a pushover!

Posted on July 24, 2018 by Wifi Attendance Super Admin

HR managers play a crucial role in the success of any organization. The role of an HR manager includes tasks such as human resources and employee management, attendance management, leave management, payroll management and so on.

But, very often the processes are time- consuming and tedious as well.

So, wouldn’t it be great to have a quality app to make the whole process easier and more efficient?

We have designed a unique app for attendance management as well as HR management – WiFi Attendance App.

Here are 5 ways WiFi Attendance App helps the HR manager

1. Attendance Management & Employee Location Tracking

WiFi Attendance App offers an impressive dashboard to manage employee attendance effortlessly.HR Managers will get accurate data of attendance details via this app.

Unlike usual attendance apps, this app works only on pre-set office WiFi range. Employees can mark their attendance at office WiFi zone. HR mangers can easily track employee location with a few clicks. This ensures real time employee presence at office and prevents buddy punching as well.

WiFi attendance is absolutely a replacement for biometric systems and usual employee attendance apps. Besides attendance management it has several other features to make HR management easier and effective.

Check this video to know how effective is a WiFi attendance system

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2. Leave Management

What makes WiFi attendance app different is its easy to use user interface. It‘s easy to apply leaves via this app. Employees would get a clear data of available leave details for the month.

There are separate fields to enter data such as reason for leave and number of days required . This will help employees to apply leave with a few clicks via their smartphone.

A notification message will be sent to the reporting manager or HR manger for approval. HR managers will get the leave details of each employee precisely. This will help them in payroll processing at the end of every month.

3. Employee Productivity Hours

It’s obvious that nobody likes spending time on doing unnecessary admin work. Your employees might be using spreadsheets to enter their task details and worked hours.

It would be difficult for HR managers or Project managers to check each and every spreadsheet to evaluate the performance of employees.

WiFi Attendance App offers you timesheet feature to track employee productivity and worked hours. Project managers can assign tasks to the team members via team preference module.

Employees can enter the time spend for each projects in respective sections. There are sections to enter billable and non-billable tasks. This feature will be helpful for project managers and HR managers to check the workflow.

4. Data Based Actions

Wifi attendance can offer many features that help HR managers in data-driven decision making. Features such as timesheet, attendance management, and leave management are helpful for them to make decisions on actual and accurate insights.

An overview of attendance, leaves and productivity would help HR managers or Project managers to make right decisions at the time of appraisals and picking right employees for projects.

Analysing data can also help to identify the changes needed for overall development of the organization.

5. Useful for Sending Notifications

HR managers can make use of the notification feature to compose and send notifications to an employee or a group of people. This feature allows notifications to be sent immediately at a scheduled date, or as recurring events.

Notifications can be delivered in the form of:

Email messages
Announcements on homepage or dashboard page

A Final Thought

Using a WiFi Attendance App can offer businesses many benefits such as smart attendance management and real employee presence tracking. So think about choosing a future proof app for next level attendance tracking and smart HR management.

Posted on June 25, 2018 by Wifi Attendance Super Admin

Most businesses focus on external growth and ignore the aspect of time and attendance management. An outdated attendance monitoring system that cannot accommodate flexible options and is difficult to use can negatively impact the growth of the company and its bottom line.

A business can be successful only when its managers look at the big picture. While sales are important, business owners must not ignore the development of efficient systems. HR and other internal teams must be able to productively coordinate and complete their tasks.

Here are 5 must –have features of an employee attendance app

1. Clocking In and Out

The most obvious feature, to begin with, is the ability to clock in and out. Employees must be able to record their working hours with the help of the app. Depending on the employee attendance app you choose, this feature may have its own style of use.

In certain apps, employees can remotely mark their time and attendance. In case of others, the employee needs to be in office wifi connectivity range.

2. Flexible Schedule Options

Some organizations allow flexible schedule options. This means that employees can start and end their day at different times. Time and attendance apps must be able to mark and monitor the working hours of employees accordingly.

A feature incorporating the different schedules and rosters must be inbuilt for improved functionality. This feature is a lot of times equipped with the option for notifications and alerts.

3. Management of Absenteeism

An employee attendance app must monitor absenteeism as well. Employee absence could be because of sickness, vacation or holidays, or paid leaves. In either case, the HR team must be able to track who’s in, who’s out, who is working overtime, and what are the allowances to be set for each.

4. Payroll Management

The process of payroll is automated in most organizations today. An integrated employee attendance app must seamlessly generate attendance data. This data is essential for calculations of payroll cycle, salary, and other benefits.

If your employee attendance app and payroll module are not appropriately integrated, you are missing out on these advantages.

In the absence of an integrated HRMS, chances of data loss in between the different steps are high. This is because different people are managing different activities from timekeeping to payroll.

An automated process ensures that information is at all times available to the employee, the Human Resources team, and the managers.

5. Mobile

The workforce today is generally scattered. They are working in the field, in the office premises, or even from home. An employee attendance module must have a mobile version that allows employees to remotely clock in and out, managing the number of hours the whole workforce has operated for.

This also includes data from those who are not on the premises. Some employee attendance apps also provide GPS tracking system keeping location monitoring and worker safety in mind.

One of the popular employee attendance apps that fulfill all features giving you the ability to manage your employee productivity better is Wi-Fi Attendance apps.

These apps are efficient solutions with all the necessary features to help you track your employees. There are two versions of the mobile app along with a web version.

1. Employee Attendance App

The app is for employees making it easier for them to mark attendance. All that employees need is an office wifi connectivity range. This feature ensures that any kind of fraudulent activities are eliminated and right tracking and monitoring of employees can be recorded.

2. HR App

This is for HR professionals. It makes their work efficient and allows them to make decisions on the go. Not just that, professionals can also focus more on strategic workforce instead of administrative work.

The web version offered for Wi-Fi Attendance apps has more features as compared to the mobile version. This can be accessed by both the employees and the HR teams.

Its dashboard is user-friendly and there are features for managing leaves, attendance, time, team preferences and more. Check out more details about the apps here.

Posted on May 31, 2018 by Wifi Attendance Super Admin

Running late for work? Slept through your alarm? Took a wrong turn? Not keeping well? These things are common and happen with all – even the best of employees.

But, if you add up the consequences of this faltering employee attendance system, it can result in large productivity losses. There may be an unexpected absence once a month but in aggregation, it can lead to big repercussions for your bottom line.

Most organizations today realize the importance of having an official employee attendance policy. A written employee attendance policy makes life easier and business more productive. Here are some tips that will help you understand where you must begin with formulating your attendance policy.

Essentials of an Employee Attendance Policy

1. Working Hours

Define the format for a day at work. Is there a start time? Does the day end at a specific time? Can the employees choose flexible hours of work – 10 to 6, 11 to 7, for instance?

Do they need to complete a set number of hours? List the answers to all such questions in writing. Specify the number of working hours an employee needs to complete.

In certain retail and food outlets, there are rotating shifts. Clarify when, how and where do employees need to report the shift timings. Also, mention the procedure to sign in/sign out so that all working hours are correctly marked.

2. Describe terms for late

When is an employee late? Is there a grace period before late is marked? After what time is the employee marked absent instead of late? How does an employee inform if he/she is getting late? Who needs to be informed?

What is the procedure – email, text, or call? Is it necessary to find a replacement for the absence? Having all these aspects mentioned in the employee attendance policy will ensure that you do not suffer from frequent absenteeism and tardiness.

3. Employee benefits

Define the policies for paid and unpaid leaves. How many paid leaves per month? What happens when the paid leaves lapse? Is there a way to accrue paid leaves? Employees must know how to request leave. Be sure to explain all policies related to vacation leaves, medical leaves, blackout periods, and more.

4. Vacation and annual leave

The employee attendance policy must cover all information pertaining to paid holidays and floating holidays. If some holidays or events are without pay, ensure that the employees are aware of the same. Be sure to mention religious leaves, maternity leaves, and wedding leaves policy.

5. FMLA leave

Some organizations fulfill FMLA leave policies. List the qualifications and processes for an employee to avail the same. Include military FMLA as well if your business meets the requirements.

While your employee attendance policy will have information about FMLA criterion, designate one person to take care of all FMLA-related queries.

6. State Laws

Some state and governments allow leaves for social welfare. These include volunteering or blood donation activities. Some local governments also consider attendance at school events as a permitted leave. Take a look at the laws of your state and write them down in the employee attendance policy.

7. Disciplinary action and consequences

Your employee attendance policy must end with the consequences of violating policies. If an employee does not adhere to a particular policy, what disciplinary action is he/she liable to face?

Mention each and every step so that no employee can question the action. Also, with steps and processes clearly mentioned, chances of claims of impartiality and favoritism are less.

While there are several other things that you would like to include in the employee attendance policy, these are the essentials you must start with. They place you on the right track to guide employees on their behaviour of absenteeism.