Tag: Online Attendance Software

Posted on by Wifi Attendance Super Admin

The updated version of WiFi Attendance app was launched on 10th December 2018 and it is vivacious.

We have implemented some amazing new features to make the app completely employee friendly.

The WiFi attendance was originally designed to make it easy for the employees to mark their attendance through personal mobile phones.

It aimed at making the employer’s job simple, thus helping him, easily monitor employee productivity and performance.

wifi attendance

The latest edition includes the following features

Deductions

The deductions menu is set to keep tab of unplanned leaves, early punch outs and missed punch. With this function, it is easy for the HR manager to check the number of hours the employee has not worked. This comes very handy especially while calculating monthly payroll.

Rewards

Employee rewards are an innovative approach to foster employee engagement at workplace. There are three different stages of rewards- gold, bronze and silver.

The rewards can be assigned based on the clock-in clock-out time, performance, contributions to a certain project, overtime hours etc.

Documents

This feature makes it is easy for the manager and team mates to share documents with their respective teams. Personal documents specific to each employee can be shared in the personal section.

Notes

A trove of important details is discussed in stand up meetings every day. How often do we carry a notepad in such meetings?

Hardly! At times like these, the notes feature of the updated wifi attendance is at rescue.  Employees can take notes of important things like points discussed at the meeting, weekly tasks etc with this new functionality.

Attendance App

Announcements

The important notifications like holidays, events, company policy re-enforcements can be broadcasted using this feature.

Again in this case, the announcements can be shared between members of the team in a separate section and company announcements can be pushed into a different space common to all employees.

Notifications

Any updates, documents and announcements received through the app will now be notified to the users in the notification panel. This ensures that none of the important notifications are missed out by any of the employees.

Other Face-lifts

The punch details page is revamped to give it a fresh feel and a vividly comprehensive look.

The summary features an overview of clock-in and clock-out information of an employee for a month. It includes number of working days, on time punch in, late punch in, early punch out and missed punches.

The Apply leave page is revamped to showcase a calculated account of the used and remainder of the number of casual leaves.

How our new features will be a boon to your business?

  • Comprehensive exhibition of details drive a higher adoption rate
  • Fosters team bonding and co-ordination for superior output.
  • The on the go available details of daily work hours call for a constructive utilization of time.
  • Keeping tab on the productivity and other dynamics affecting business is easier.
  • Boost in employee engagement owing to implementation of persuasive “Rewards” feature.
  • The HR workforce can now resort to other planning tasks instead of continuously dwelling over redundant employee monitoring.

To experience a whole new level of business benefits try our new WiFi attendance app at https://www.wifiattendance.com

Get complete overview on the pricing of the app at https://www.wifiattendance.com/pricing/

Posted on by Wifi Attendance Super Admin

We are talking about technical evolutions taking man to space, but are skeptical to take a step towards the cloud.

Well here we only mean the cloud computing services – to be precise!

Given the complexity of the current attendance and productivity profiling methods, it is definitely a setback for the ninjas of the business who haven’t opted for a virtual and a self upgrading database yet.

A large number of businesses which have switched to cloud are already experiencing ramped up revenue in comparison to the competitors who haven’t.

If all the rant you have been hearing about how the service helps enhance efficiency and accuracy is not enough to convince you, we’ll break it down for you a little more in detail.

wifi attendance

1. No Software installation required

It comes as no surprise that cloud based programs can be directly accessed through any authorized desktop devices.

The purpose of saying “authorized” here is to highlight the fact that employers can restrict the attendance activities to certain PCs inside the office premises.

No loop holes that lead to fraudulent activities!

Also, a rather new approach to disaster proofing your records! Being web applications they naturally do not demand any room on the system of the user.  There is absolutely no need to go through the process of download and installation to clock in and out.

2. No proprietary hardware or infrastructure required

Many clocking devices as you know them are a hardware installed at office entry points. They run on principles ranging anywhere between biometric scans to proximal contact RFID cards.

Such devices not only call for installation costs but also demand constant maintenance. But when you switch them with a network based attendance system, it not only saves you the financial investment but also raises the productivity metrics.

How is that true?

Hardware based systems can only keep you updated on the in and out time of the employee, while most cloud based systems have a comprehensive roster of features making them more reliable and efficient.

3. System administration

You can’t afford to not think of having a task force in place for managing and maintaining all you technical implements.

But with all your data now resting in cloud architecture, it is rest assured that the role of an IT department is peacefully ruled out when it comes to managing employee attendance information.

4. Security

For starters this is a network administered storage space undergoing overnight backup and hardening, and is least vulnerable to system failures.

When it comes to cybercrime threats like ransom-ware, data theft and computer hacking, the argument definitely goes in the favor of cloud computing. The reason being highly robust counteractive protocols put in place to fight potential breach detection.

Cloud computing systems prioritize on analyzing business risks rather than scanning susceptible systems for identifying intrusion point.

Data loss in case of system failure or crash is the last thing you need to worry about as the data is redundantly backed up on multiple servers. And of course these are virtual servers, not prone to the mishaps of internal crisis.

attendance app

5. Auto updates

Cloud service providers manage the backend infrastructure all by themselves leaving you with ample amount of time to focus on other priorities.

Software and UI updates occur by itself on cloud with you not having to spend a single penny on it. You would rather concentrate your IT resources over a more innovative production appliance rather than exhausting them over petty issues of system updates. At least not in the era when you have a full proof solution to avoid these obstacles!

6. Ubiquitous and On-demand access

As it stands, all you need to access data of a cloud based system is internet connection. In the face of overwhelming odds that might cause you to be away and not in premises, there could be a situation where in accessing certain clocking records may arise.

Having round the clock accessibility to records might prove to be a blessing in such cases.

7. Zero servers cost

Speaking of a server based data storage, you can expect zero expenses which rise as a result of technical issues. We know for a fact that cloud computing services deploy remote resources for the purpose of data storage.

That means a complete annulment of server cost. Unlike physical servers which could give you a run for the money, cloud computing uses virtual servers. These are cost effective and save a lot on business capital.

 8. Rise in productivity

Presuming your current attendance system is a contemporary mode involving manual interpretations for payroll calculations, the outcome is bound to suffer delays due to the human factor.

On the other hand, think about a system with real time analytical capabilities. It would downright reduce the burden of all clerical tasks and speed up the process.

Conclusion

Attendance management generically is a tedious task.

With the integrated functions of man-hour estimation and operational efficiency parameters, it definitely calls for a more flexible and a judicious mechanism.

Unlike other records which involve major availability and security issues, businesses can count on cloud to for a more faithful and unassailable data keeping.

In the words of Evgeny Morozov( author and technology skeptic)- “Cloud computing is a great euphemism for centralization of computer services under one server.”

More so, the people who have already embraced the tech have claimed a better functioning of business, enhanced services for their clients and ultimately higher profit margins.

Posted on by Wifi Attendance Super Admin

WiFi Attendance is a new technology to track employee attendance in offices.

It uses office WiFi network to mark attendance of employees. Employees can log in to the app and mark their presence only if they are in office WiFi network.

It’s a step ahead of biometric punching and online login which have their drawbacks.

Because this technology is new in the market choosing the right system can be tricky.

You need to know how the technology works and what features to look for in the app.

Here is all you need to know the benefits of using WiFi Attendance App for your organization.

1. Accuracy

The most important criteria to check is the accuracy of the system. Errors in recording time and attendance can lead to lots of problems in HR activities.

As you know, attendance is related to your payroll, leave management and task scheduling; so inaccurate records will lead to problems in all these systems.

By the very nature of it WiFi attendance is quite accurate. Since the employees can only mark their attendance on their mobile when they are in office network, there is not much room for error.

To check accuracy you can request for a trial period or demo of the system. Check out the attendance marking at different distances from the WiFi network. You can also speak to current clients of the vendor to get their feedback.

2. After Sales Service

Service should be a consideration when selecting the system. Is the service support on mail, on call or on ground? For many service providers the support will depend on plan you choose.

So a Basic Plan may have just on-mail support and the Pro Plan will have a dedicated relationship manager for you.

It’s advisable to choose a plan with extensive support at least for the initial few months. Hopefully your new system requires minimal support and you can easily cut back on the service support.

3. Payment Options

There are various ways to charge for attendance systems in the market. Some companies charge fixed monthly fees depending on the plan and others charge a fee per employee.

If you are a smaller organization a per-employee fee will work out better. For bigger and fast growing organizations a fixed plan may turn out to be cheaper.

Look for a monthly payment cycle to start off with. This will give you the flexibility to change plans or system if required.

As you get confident with the attendance system you can look at long-term fixed contracts as they usually give a discounted rate for long haul.

4. Live Tracking

Since WiFi Attendance system operates by tracking smartphone, most of the providers will give live tracking as a feature.

You can see the live location of employees within the premise with this feature. This is helpful when the office campus if huge with multiple premises.

Also this prevents the problem of employees coming, marking the attendance and leaving the office early.

5. Integration with Payroll & Leave Management Systems

Attendance data feeds into your HRMS system and hence integration with payroll and leave management system is crucial. The attendance records should be exportable and compatible to HRMS systems.

The best would be for WiFi Attendance system to also have leave application and calendar capabilities so that employees don’t have to login to different systems to manage their leaves.

attendance app

Ideally the system should have a desktop dashboard also to allow HR to easily view details of hours worked by employees and leave management approvals.

Easy integrations and automation save a lot of time for HR. They can concentrate on strategic work rather than wasting time on different systems and solving data issues.

6. Reports

Data is of immense value to organizations today. All the data on attendance and working hours can be out to use to give many insights to HR.

For example, reports on abseentism, late arrivals, average hours worked, average break time, etc., can give HR knowledge to take decisions quickly.

Look for customizable reports and data analytics capabilities in a WiFi Attendance system. This way you can get exactly what you want and use all the data to drive profitable changes in your HR policies.

wifi attendance

 Conclusion

Absence of any additional physical infrastructure and monthly payment option in WiFi attendance system means minimal risk to start off with.

Still you do not want to waste the time spent in signing up all your employees into the system and implementing it.

Fortunately, it is easy to check for all the above points before you commit to a system. So talk to your vendor about accuracy, after sales service, live tracking, integration and report generation in advance.

You can also start by testing the system with a few employees or requesting for a trial period if available.

Posted on by Wifi Attendance Super Admin

In these days for a business to thrive, they should be updated with new technologies. Many businesses fail as they don’t track their employees’ working hours or some use outdated time and attendance monitoring systems that may lack on many areas. This may cause serious losses in the form of employee overpayment, time loss in the administrative and managerial areas.

So companies need to keep an eye on current and upcoming trends in time and attendance monitoring systems and implement those on their business to achieve success.

Below mentioned are some important key trends that are currently redefining the whole concept of employee time and attendance monitoring systems.

1. Automated Time Tracking

Automated time tracking is a new way of system which operates based on cloud, which can offer real-time access to data. This in turn can offer employees a sophisticated and user-friendly way rather than outdated time tracking process. Automated systems offer employee dashboards and versatile punch in ways, together with the options to punch in via employee’s smart phones or tablet devices.

2. WiFi-Enabled Attendance Tracking

WiFi-enabled attendance tracking systems will be able to support record keeping of large number of employees’ time and attendance. This system leverages biometric technology that helps to guarantee accuracy of time punching. This in turn will promote larger potency and accuracy. You can check more details here.

3. Tablet Kiosk App

Some companies make use of tablet kiosk application. Through tablet kiosk application, employees can easily clock in and out using their Apple mobile devices; a perfect resource for folks on the move.

With its increased practicality and sleek computer program,employers are able to track real-time productivity of their employees. Also, it can enhance productivity of employees and also can improve the overall efficiency of the organization.

4. Biometric Kiosk

Biometric Kiosk is an android based touch screen system. It permits staff to verify work schedules, review their time schedules and also can request time off. In some of the version, staff will be simply able to scan present job listings and different options.

Like different biometric devices, now employers don’t have to be compelled to fret about incidents of buddy punching or time theft. Fingerprint readers and different varieties of authentication will facilitate in eliminating misconduct associated with time and attendance.

5. Advanced Scheduling Modules

Scheduling also takes place through cloud based software. Advanced scheduling modules offer businesses larger visibility and flexibility in managing schedules of employees. Schedules are often digitally monitored on a weekly basis by employee group with pre-defined capability necessities per worker shift.

In addition to that, staff can clearly offer their availability to supervisors and will be able to receive email notifications based on changed shift schedules in real time; creating things easier in terms of coming up with plans and stick on to commitments in employee’s personal lives.

6. Mobile Time sheets

It is now completely a forgotten story of signing time sheets or manually entering the attendance. Mobile time sheets software which can be downloaded as an application to your tablet or other mobile devices; allows employees to access their time sheets online. Employers can use this information to process payroll, record-keeping and also the ability to closely track the employee attendance.

As we have now got an idea about new trends in time and attendance systems. Here are some reasons why you should be investing in a new time and attendance monitoring system:

1.Saves money
2.Reduction in errors
3.Improved accuracy
4.Saves time
5.Enforcing company policies and legal compliance
6.Easy management of working hours
7.Easy schedule and shift management
8.Quick and accurate reports

Final thoughts

The above mentioned are some of the awesome features that are making time and attendance monitoring system industry simple and integrated. As the process of time and attendance system is not easy, needs and requirements have to be well defined to be included on the software and also changes have to be integrated into the system for effective tracking of your employees’ time and attendance.

Make sure that you have software that can perfectly fulfil your organizational needs. If you are looking for a suitable time and attendance system, we can help you with that. Please share your thoughts with us.

Posted on by Wifi Attendance Super Admin

 

Earlier, taking attendance was a huge task for everyone in an institution. But now with the introduction of online attendance software, it has become easier and manageable. Such software can be useful for tracking attendance, restricting unwanted employee movements and preventing unofficial entrants.

These software can help monitor time and attendance of office employees as well as school students. It helps keep track of human resources of your company in a convenient and economic way. By introducing an online attendance software into an institutions, you get to enjoy some pros as well as cons. Lets see what they are.

Pros of online attendance software:

 

Collect and store data automatically

With the help of software, data can be automatically collected and stored. Those data can later be used for calculating attendance of the employees or students. Thus attendance can be managed well.

Serve as a helping hand to administrative tasks

The software helps to cut off administrative tasks. Management of attendance is a tedious task for administration. But it becomes easier and faster by the usage of online attendance software.

Helps to eliminate errors caused by humans

Humans are prone to make errors. Some of the errors may be serious to handle. Using software, human errors can be eliminated completely.

Possible to update and maintain attendance records

It is a difficult task to update and maintain attendance manually. One can easily update and maintain attendance records with the help of software. And those records will be accurate and free from errors.

Saves money by improving employee performance and productivity

Attendance software can restrict unnecessary movements of employees. Laziness of employees can be reduced and thus helps to increase productivity. Hence software can increase profit for your organization. Productivity and employee performance is increased by the implementation of attendance software in institutions. There will be less possibility for absenteeism as well after this software is installed.

Shows accurate timings

Timing shown in software will be accurate. When attendance is taken manually, there will be inconsistency in timings. It can play a vital role in an employee’s productivity especially at the time of payroll calculation.

Simple to operate

There is no complication in operating software. No need for extra effort and learning required to handle this software. One can know the details regarding their attendance whenever they need.

Cons of online attendance software

 

Not effective in monitoring buddy punching

This software is not effective in monitoring buddy punching. There is a greater chance for doing malpractice here. But if there is biometric technology attached to it, it can be properly monitored.

Increased equipment expense

Organization has to spend more money on device, badges and passes. But in manual way of taking attendance, there is not much expense involved. All they require is a register and a pen to mark the attendance.

Difficult to maintain and repair

As it is a software, there is a need for proper maintenance. It is difficult to maintain and repair a software. Though it might be rare, once it is damaged, there would be expense for the sake of repairing.

System is ineffective if there is no power supply

Software becomes useless if there is no power supply. The whole system works on power. But this is not the case with the manual way of taking attendance.

Just like a coin is having two sides, each and everything in the world has negative as well as positive sides. Depending upon the requirements, each company will have different software. Only thing that can be done is to keep in mind these drawbacks and manage it well for efficient management of attendance.